S208--Tulsa Chip-in - Grounds Maintenance and Services Contract for the New James Mountain Inhofe VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically NETWORK CONTRACT OFFICE 19 (36C259), has issued a Request for Quotation (RFQ) for Grounds Maintenance and Services at the New James Mountain Inhofe VA Medical Center in Tulsa, Oklahoma. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Quotes are due by March 20, 2026, at 13:00 CDT.
Scope of Work
This contract requires comprehensive grounds maintenance services on a weekly, as-needed basis. Key deliverables include:
- Maintaining existing irrigation systems.
- Trimming and pruning trees, shrubs, and groundcover.
- Mowing, edging, aerating, and thatching turf areas.
- Fertilizing plant materials and replacing landscape materials as needed.
- Weed, disease, and pest control (excluding commensal rodents).
- Erosion control and pollution prevention.
- Litter and debris removal, including graffiti.
- Cleaning of pedestrian structures, site furnishings, site walls, paving, exterior lighting fixtures (under 14 feet), exterior signage, roadways, parking lots, and parking structures.
- Project supervision and coordination with VA staff.
- On-call and as-needed snow removal services, including salt and sand spreading and ice removal.
Contract & Timeline
- Contract Type: Firm-Fixed-Price
- Period of Performance: A base period from April 1, 2026, to March 31, 2027, with four subsequent option periods.
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be certified and listed in the SBA certification database.
- Published Date: March 6, 2026
- Questions Due: March 13, 2026
- Submission Deadline: March 20, 2026, at 13:00 CDT
Submission & Evaluation
- Submission Method: Email responses to orrellius.williams@va.gov.
- Evaluation Criteria: Award will be based on Price and Technical Capability.
Additional Notes
A site visit is recommended for interested offerors. Contractors must sign the Limitations of Subcontracting affirmation on page 38 of the solicitation. The document also contains extensive contract clauses, provisions, and wage determinations.