S209--Hospital Linen Services

Amendment / Modification

This amendment extends the deadline for offeror submissions and clarifies technical questions and walkthrough details for the Linen Services requirement at Durham VA Medical Center.

• Offer Receipt Date Extended: The hour and date for receipt of offers is extended to May 20, 2026, 12:00 PM EDT.

• Walkthrough Scheduled: A walkthrough is scheduled for Wednesday, May 13th at 11:00 AM. Interested parties should email to receive location details.

• Technical Questions Deadline Extended: The deadline for submitting technical questions is extended to May 14, 2026, 12:00 PM.

• Par Stock Clarification: The government will not provide government-furnished linen at contract start. Offerors must include all necessary startup par stock within their pricing. Initial par stock purchase is to be fully recovered within monthly CLIN pricing; no separate mobilization/startup charge is authorized.

• Par Stock Replacement Rate: The government estimates a monthly linen replacement/loss rate of 0.8% to 2% of total par stock. Offerors must propose a commercially accepted replacement factor.

• Current Census: Durham VA Medical Center (DVAMC) is a 300-bed facility, including 75 Community Living Center beds.

• Annual Poundage: The annual estimate of 1,200,000 lbs is confirmed as correct.

• Contractor Provided vs. Customer Owned: Daily breakdown is approximately 100% Contractor-Provided Linen and 0% Customer-Owned Goods.

• Section 1.9.1.3 & 1.9.1.4 (Laundry Category Percentages) - Updated percentages will be included via amendment if required.

• Solicitation due dates and technical question submission deadlines.

• Proposal submission deadline extended to May 20, 2026.

• Technical question submission deadline extended to May 14, 2026.

• Walkthrough scheduled for May 13, 2026.

Amendment / Modification

This amendment modifies solicitation 36C24626Q0549.

• The primary change is the removal of a Point of Contact (POC) from page 13 of the original solicitation.

• The amendment clarifies that there is currently no POC assigned to this requirement and that bidders should not attempt to contact anyone regarding a POC at this stage.

• A POC will be assigned only after a contract has been issued.

• Page 13 of the original solicitation (regarding Point of Contact).

• This amendment does not extend the hour and date specified for the receipt of offers.

• Bidders are reminded that if they wish to change an offer already submitted, such changes must be made via letter or electronic communication referencing the solicitation and this amendment, and must be received prior to the opening hour and date specified.

Solicitation / RFP / RFQ

This solicitation is for Linen Exchange and cleaning services for the Durham VA Medical Center. The acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Vendors must be verified on https://search.certifications.sba.gov/ to be eligible for award and must complete and sign VAAR Clause 852.219-75.

• Provision of bulk laundry services for the Durham VA Medical Center.

• Hybrid-rental model combining rented and Customer Owned Goods (COG) support.

• Services include provision, laundering, inspection, replacement, and delivery of textile items.

• Estimated annual weight of items to be laundered: 500,000 pounds.

• Laundry must be cleaned, sanitized, and free of wrinkles, lint, and stains, adhering to industry standards (CDC, OSHA, ALM, IFI).

• Contractor facility must maintain physical separation of clean and soiled linen.

• Pickup and delivery services are required Monday through Friday, 6 AM - 8 AM.

• Daily and monthly reporting of laundry processed and delivered.

• Management of Government-owned linen carts, including disinfection.

• Provision of vehicles for transport, maintained in safe and serviceable condition.

• Specific categories for laundry sorting: Flatwork (approx. 55%), Tumbled dry/folded (approx. 20%), Bulk (remaining percentage).

• Handling of potentially hazardous materials (e.g., Hazardous Drugs, blood) with appropriate precautions.

• Maintenance of a minimum of three (3) days of contingency linen inventory on-site.

• Development and maintenance of a written contingency service plan.

• Implementation of a quality control program.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Maximum of 5 years (base period + option periods).

• Estimated Value: $47 Million (This appears to be an estimate for the total contract value, not necessarily the base year).

• NAICS Code: 812332 - Industrial Launderers.

• Size Standard: Not explicitly stated but implied by the SDVOSB set-aside.

• Offer Due Date: May 13th, 2026, 12 PM EDT.

• Submission Method: Via email to Byron.Brown4@va.gov.

• Quotes must be assembled into specific sections (Quote Form, Pricing, Representations and Certifications, Technical Requirements, Past Performance).

• Technical Volume page limit: 25 pages.

• Award Basis: Lowest price technically acceptable (LPTA).

• Evaluation Factors: Technical Requirement, Past Performance, Price.

• Technical Questions Deadline: May 7, 2026, 12 PM EST.

• Total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be verified and listed in the SBA certification database.

• Must complete and sign VAAR Clause 852.219-75.

• Must be registered in SAM.gov.

• Solicitation Number: 36C24626Q0549.

• Issued By: Department of Veterans Affairs, Network Contracting Office 6.

• Contact: Byron Brown (Contracting Officer) at Byron.Brown4@va.gov or 757-315-2598.

• Service Contract Act Wage Determination is included.

Solicitation / RFP / RFQ

This is a Sources Sought notice for Linen Services for the Durham VA Medical Center. The Department of Veterans Affairs, Network Contracting Office (NCO) 6 is conducting market research to determine the availability of qualified businesses capable of providing these services.

• Provision, laundering, inspection, replacement, and delivery of textile items.

• Services will be provided under a hybrid-rental model, supporting both rented and Customer Owned Goods (COG).

• Laundry must be cleaned, sanitized, and free of wrinkles, lint, and stains.

• Workmanship must comply with industry standards (e.g., CDC, OSHA, ALM, IFI).

• Services are nonpersonal; the government will not supervise contractor personnel.

• Not specified in this sources sought notice.

• Respondents must submit a capabilities statement.

• Responses are due by April 27, 2026, 12:00 PM Eastern Time.

• Submit responses via email to Byron.Brown4@va.gov with the subject line: "Linen Services".

• Respondents must indicate their business size (large or small) and socioeconomic categories (8(a), HUBZone, SDVOSB/VOSB, other small, small or large).

• The contracting office ZIP code is 23667.

• The NAICS code is 812332.

• The Product Service Code is S209.

• The Contracting Officer is Byron Brown.