S209--Washington, DC VA Medical Center Patient Linen Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought to identify qualified contractors for Patient Linen Services at the Washington, DC VA Medical Center. This market research aims to gather information for a potential future acquisition strategy. Responses are due February 20, 2026.
Scope of Work
The contractor shall furnish all labor, supervision, materials, equipment, and transportation necessary to provide comprehensive patient linen cleaning services for the Community Living Center (CLC) at the Washington, DC VAMC. Key requirements include:
- Service Delivery: Twice-weekly pickup of soiled linen and delivery of clean linen (Tuesdays and Fridays, 5:00 AM - 7:00 AM), excluding federal holidays.
- Volume: Capability to process an average of 850 pounds of linen per week.
- Compliance: Adherence to Association for Linen Management (ALM) and The Joint Commission (TJC) standards, ensuring sanitary conditions and physical separation of clean/soiled linen.
- Equipment: Supply approved, uniform, covered, and sanitized linen carts. Transport trailers must be disinfected and sealed.
- Contingency Planning: A written plan to ensure uninterrupted service during disruptions.
- Linen Handling: Procedures for "ragout" (unserviceable linen), stained items, keep-separate processing for DC VAMC linen, and specific finishing processes (flatwork ironed, other items dried/folded). Mending/patching requires COR approval.
- Security & Safety: Daily reporting of hazardous, personal, or medical items found in linen, and adherence to Universal Precautions for soiled linen.
- Documentation: Provision of packing slips, consolidated manifests, monthly ragout reports, and certified scale documentation.
Contract & Timeline
- Type: Sources Sought / Market Research
- Anticipated Duration: One year (if a contract results)
- NAICS Code: 812320 (Laundry And Dry Cleaning Services)
- Set-Aside: Small businesses must provide at least 51% of services rendered.
- Response Due: February 20, 2026, at 3:00 p.m. EST
- Published: February 6, 2026
Submission Requirements
Capability Statements/Responses must be submitted via email only to Sylvia.Honesty@va.gov. Required documentation includes compliance policies, cart cleaning procedures, contingency plan, equipment description, scale certification, lost and found procedures, health and safety policies, and Universal Precautions laundering process.
Additional Notes
This is for informational and planning purposes only and does not constitute a solicitation or guarantee a future contract award. Responses are voluntary and will not be notified of evaluation results. All interested parties must respond separately to any future solicitation.