S215--VISN20 Off Site Medical Equipment Storage
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), VISN 20, is conducting a Sources Sought for market research to identify capable sources for Off-Site Medical Equipment Storage Services. The VA intends to establish a single Blanket Purchase Agreement (BPA) for these services, covering transportation, secure storage, maintenance, and reporting. This is not a solicitation, but aims to determine potential small business set-asides. Responses are due January 30, 2026.
Scope of Work
The future BPA will require comprehensive medical device storage services for VA facilities within VISN 20 (Alaska, Idaho, Oregon, Washington). Key services include:
- Transportation: Pick-up from VA facilities, delivery to contractor's storage, and redelivery to VA facilities. Must comply with federal/state shipping regulations.
- Storage: Secure, climate-controlled facilities preserving operability of items, adhering to manufacturer requirements. Pricing based on floor space.
- Response Timeliness: Delivery of stored items within 72 hours of request, with individual Task Orders (TOs) potentially defining stricter timelines.
- Inspection & Maintenance: Regular inspection and maintenance of stored items per manufacturer guidelines by certified/trained personnel. Vendors must provide certified technicians within 60 days for preventative maintenance.
- Accessibility: Warehouse locations must be accessible to VA personnel at no additional cost.
- Reporting: Capability to provide inventory counts, services performed, and operational status reports as defined by individual TOs, at no extra cost to the VA.
The types of items include, but are not limited to, electric beds, ventilators, infusion pumps, monitors, defibrillators, stretchers, oxygen concentrators, and various palleted medical supplies.
Contract & Timeline
- Type: Sources Sought / Market Research (for a future BPA)
- Anticipated Contract Type: Single Blanket Purchase Agreement (BPA)
- Period of Performance (BPA): July 1, 2026 – June 30, 2031
- Set-Aside: Market research to determine if set-aside for small business or other socio-economic programs.
- NAICS Code: 493110 (General Warehousing and Storage, Small Business Size Standard: $34M)
- PSC/FSC: S215 (Housekeeping - Warehouse/Storage)
- Response Due: January 30, 2026, 3:00 PM Mountain Standard Time
- Published: January 13, 2026
Instructions to Respond
Interested and capable vendors should submit a written statement demonstrating clear and convincing evidence of their ability to meet the requirement. The response must include:
- Point of Contact
- Business size
- Short Description of Capabilities
- Proof of authorized service provider from the manufacturer
- VetCert certification (if applicable)
- Unique Entity ID (UEI#)
Additional Notes
This is for informational purposes only and is not a request for proposal, quotation, or bid. No solicitation is currently available, and no reimbursement will be made for response costs. Responses will be shared within the Government and project team but otherwise held in strict confidence.