S218--Snow and Ice Removal Services

Amendment / Modification

This amendment modifies Solicitation 36C24126Q0155. Key changes include:

• Extended Offer Receipt Date: The deadline for submitting offers has been extended to January 9, 2026, at 12:00 PM EST.

• Scheduled Site Visit: A site visit is scheduled for January 7, 2026, at 11:00 AM EST.

• Answers to Questions: Responses to vendor questions are provided on page 2 of this amendment.

• The solicitation's closing date has been changed.

• A site visit date and time have been added.

• A new section provides answers to submitted questions.

• The deadline for offer submission is extended to January 9, 2026, 12 PM EST.

• Potential offerors should review the provided answers to questions for clarification on requirements.

• A site visit is scheduled for January 7, 2026, at 11 AM EST.

Form / Attachment / Pricing Sheet

This document is a certification form related to the Limitations on Subcontracting Rule (13 C.F.R. 125.6) for Solicitation Number 36C24126Q0155. Offerors must complete and return this form to certify their compliance with subcontracting requirements.

• Offerors must check one of two boxes:
  • Certifying no subcontractors are anticipated.
  • Certifying that the company and similarly situated subcontractors are estimated to receive at least 50% of the contract value.
• If the second option is chosen, offerors must provide the following for each subcontractor:
  • Business Name
  • DUNs Number
  • Description of Work
  • Percentage of Contract Value in Contract Services
• Fields are provided to calculate the total percentage of contract value by the Prime Contractor and by similarly situated subcontractors.
• A warning section details severe penalties for violating the Limitations on Subcontracting Rule.
• A final certification statement must be signed by the contractor.

This form is critical for bidders to understand and document their compliance with subcontracting limitations. Failure to complete and submit this form accurately may impact proposal evaluation or contract award. Bidders must carefully review the requirements and provide all requested subcontractor information if applicable.

Form / Attachment / Pricing Sheet

This document is a site plan illustrating roadways and parking areas, specifically for snow removal purposes. It identifies various buildings and lots within the VA Boston Healthcare System campus.

• Campus Layout: Depicts buildings labeled 1A, 1B, 1D, 1F, 2, 3, 3A, 4, 5, 6, 8, and 9, along with their associated parking lots (e.g., Lot #1, Lot #2, Lot #5).
• Roadways: Shows South Huntington Ave, Heath St, and Evergreen St.
• Legend: Includes symbols for fire hydrants, post indicator valves, test pumps, FD connections, building egress, parking entrances/exits, and designated areas for long-term and short-term snow storage.
• Scale: Indicated as 'NTS' (Not to Scale).
• Date: Last revised on 04/22/2020.

This plan is crucial for any bidder involved in snow removal services. It provides a visual representation of the operational area, including critical access points, building locations, and designated snow storage zones, which will inform planning, resource allocation, and execution of snow removal tasks.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4047, Revision No. 32) applicable to the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations in specific counties and towns within Massachusetts.

• Lists specific counties and towns in Massachusetts where this wage determination applies (Essex, Middlesex, Norfolk, Plymouth, and Suffolk counties).
• Provides a comprehensive list of occupations with corresponding "OCCUPATION CODE", "TITLE", and "RATE".
• Includes footnotes and notes regarding specific requirements such as fringe benefits, Executive Orders (EO 13706 and EO 13658), hazardous pay differentials, and uniform allowances.
• Outlines the process for requesting authorization of additional classifications and wage rates (conformance process) using Standard Form 1444 (SF-1444).

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a government contract in the specified locations. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. It directly impacts the cost proposal and the overall feasibility of bidding on opportunities in these areas.

Form / Attachment / Pricing Sheet

This document, titled "Past Performance Worksheet.xlsx," appears to be a template or worksheet intended for bidders to provide information regarding their past performance on previous contracts. It is likely used to help the government evaluate a bidder's experience and capability to perform the work described in the solicitation.

The worksheet is structured with fields for:

• Name of Contracting Activity, Government Agency, Commercial Firm or other Organization
• Contracting Activity Address
• Contract Number, Date of Contract Award, Beginning Date of Contract, Completion Date of Contract
• Contract Value, Type of Contract
• Technical and Contracting Point of Contact details (Name, Title, Address, Telephone, Email)
• Place of Performance
• Description of Work
• Commendations or awards received
• List of Major Subcontractors

These fields are repeated across multiple sheets (REF #1, REF #2, REF #3), suggesting it may be designed to capture information for multiple past performance examples.

Bidders should use this worksheet to systematically document their relevant past performance. Completing this form accurately and thoroughly will be crucial for the government's evaluation of a bidder's past performance, which is often a significant factor in contract award decisions. It helps ensure all necessary information is provided in a consistent format.

Solicitation / RFP / RFQ

This solicitation is for Snow Plowing, Snow Hauling, and Surface Treatment services for the VA Boston Healthcare System, Jamaica Plain campus. The objective is to ensure the facility remains clear of snow and operational for patient visits and staff.

• Provide snow plowing, hauling, blowing, shoveling, and surface treatment for roadways, parking lots, walkways, stairs, entrances, and other critical areas.

• Respond within 1 hour of snowfall exceeding 4 inches or upon notification for emergency services.

• Use specific treatment materials for asphalt (rock salt) and concrete/masonry (concrete-safe ice melt).

• Contractor shall provide daily documentation of manpower, equipment, materials used, and quantities removed.

• Maintain and utilize the government's "Snow Dragon" thermal snow recycler.

• Adhere to strict security, safety, and environmental regulations.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base year plus four option years. Base year: February 1, 2026 - April 15, 2026. Option years extend through April 15, 2030.

• Estimated Value: $9.5 Million (This appears to be a total estimated value, not for a single year).

• Quotations are due by 12:00 PM EST on January 6, 2026.

• Evaluation factors include Price, Past Performance, Technical capabilities, and Veterans Preference.

• Offerors must be registered in the System for Award Management (SAM).

• This acquisition is UNRESTRICTED.

• VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED VETERAN-OWNED SMALL BUSINESSES (VOSB) applies, meaning offers will only be considered from certified VOSBs listed in the SBA certification database.

• The solicitation incorporates numerous FAR and VAAR clauses, including those related to Service Contract Labor Standards, Small Business Subcontracting, and Security Prohibitions.

• Attachments include a Limitations on Subcontracting (LOS) certification, Past Performance Worksheet, snow removal site plan, and Wage Determination.

Solicitation / RFP / RFQ

The Department of Veterans Affairs intends to solicit for Snow and Ice Removal Services. The government plans to award a Firm-Fixed Priced contract to the most advantageous offer from a responsive, responsible Veteran-Owned Small Business (VOSB).

• Snow and Ice Removal Services.

• Contract Type: Firm-Fixed Priced.

• Period of Performance: Not explicitly stated in this notice, but the solicitation will be available for download on December 23, 2025.

• Place of Performance: 150 South Huntington Avenue, Boston, MA 02130, USA.

• Solicitation Number: 36C24126Q0155.

• Solicitation Availability: December 23, 2025.

• Response Date/Time: January 06, 2026, 12 PM Eastern Time, New York, USA.

• Questions Deadline: January 2, 2026. Questions submitted after this date may not be answered prior to the close date.

• Evaluation: The contract will be awarded to the responsive offeror whose offer is most advantageous to the government in terms of price and other considered factors.

• Set-Aside: VSA (Veteran-Owned Small Business Set-Aside).

• Registration: All prospective offerors must be registered in the System for Award Management (SAM) prior to award.

• NAICS Code: 561730 (Landscaping Services).

• Product Service Code (PSC): S218.

• Contracting Office ZIP Code: 02301.

• Contracting Office Address: VA Boston Healthcare System, Contracting Officer (90C), 940 Belmont Street, Brockton MA 02301.

• Point of Contact: Issa Shawki, issa.shawki@va.gov.