S222--REGULATED MEDICAL WASTE(RMW)AND SHARPS FOR WESTERN BRANCH

Amendment / Modification

This amendment addresses questions regarding the RFQ:

• Pickup Frequency: Waste pickups are required once a week.

• Technical Response Submission: Vendors should submit technical responses that meet or exceed the requirements outlined in the Statement of Work and Instructions to Offerors.

• The amendment provides clarifications to the original solicitation, impacting how vendors should prepare their technical responses and understand pickup frequency.

• No changes to proposal deadlines or evaluation factors are indicated. Vendors should ensure their technical responses align with the clarified requirements regarding pickup frequency and submission content.

Amendment / Modification

This amendment to the solicitation (36C24626Q0310) serves to answer vendor questions regarding the Request for Quotation (RFQ).

• Estimated Waste Volumes:
  • Regulated Medical Waste (RMW): Approximately 4500 LBS per year.
  • Sharps: Approximately 10,000 LBS per year.
• Current Contractor/Contract Number/POP: There is no current contractor, and this will be the first contract of its nature for the Western Branch CBOC.
• Estimated Sharps Containers: Approximately 32 (4-gallon) reusable sharps container locations are present at the facility.

This amendment addresses questions related to the RFQ. Specific sections of the original solicitation are not explicitly modified, but the answers provided clarify requirements and scope.

No changes to proposal deadlines or submission requirements are indicated. Bidders should incorporate the provided answers into their proposals.

Solicitation / RFP / RFQ

This solicitation is for a Regulated Medical Waste (RMW) and Sharps Disposal program for the Western Branch Community Based Outpatient Clinic (CBOC). The contractor will be responsible for providing reusable medical sharps container management and RMW disposal services.

• Provide reusable sharps containers, including installation of mounting brackets, stationary stands, mobile carts, and bulk storage/transport carts.

• Remove existing sharps container systems.

• Provide in-service training to staff on container use, handling, and waste segregation.

• Monitor containers, perform timely collection of full containers, and replacement with clean/sanitized containers.

• Transport and dispose of medical sharps waste and RMW in accordance with all Federal, State, and Local laws and regulations.

• Maintain a supply of sterile empty sharps containers for emergencies.

• Provide a documented backup plan for service disruptions.

• Vehicles used for transport must be equipped with emergency spill kits and drivers trained in spill response.

• Provide annual in-service training to staff.

• Provide manifests/certificates of destruction and monthly reports on container changes.

• Contract Type: Firm-Fixed-Price

• Period of Performance: One Base Year with Four Option Years (Base: 4/1/2026 - 3/31/2027; Options: 4/1/2027 - 3/31/2031)

• Estimated Value: $47 Million (This appears to be an estimate for the total contract value, not necessarily the base year).

• NAICS Code: 562211 (Hazardous Waste Treatment and Disposal)

• Size Standard: Not explicitly stated, but the solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Submission Deadline: February 5, 2026, 9:00 AM EST.

• Submission Method: Email to Kenneca.Crump@va.gov in PDF or Word format.

• Evaluation Factors: Price, Past Performance, and Technical Acceptability.

• Technical Questions Deadline: February 3, 2026, 9:00 AM EST, via email.

• This acquisition is a total set-aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified and listed in the SBA certification database at the time of offer and award.

• Compliance with Limitations on Subcontracting (LOS) for Services (50% to non-SDVOSB firms) is required.

• FAR Part 13 Simplified Acquisition Procedures apply.

• Offerors must be registered and current in the System for Award Management (SAM).

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This certification is mandatory for offer consideration.

• Services Contract: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Acknowledgement: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Compliance: Offerors agree to provide documentation to VA to demonstrate compliance upon request.
• Certification Section: A section for the offeror to complete, sign, and return, including printed name, title, signature, date, and company information.

Bidders must complete and submit this certification with their offer. Failure to provide this signed certification will result in the offer being deemed ineligible for evaluation and award. It outlines specific subcontracting limitations based on contract type (services, general construction, special trade construction) that must be adhered to if awarded the contract.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, establishing minimum wage rates and fringe benefits for various occupations in specific geographic areas. It serves as a reference for contractors to ensure compliance with labor laws when performing government contracts.

• Geographic Area: North Carolina Counties of Currituck, Gates, and Virginia Counties of Chesapeake, Gloucester, Hampton, Isle of Wight, James City, Mathews, Newport News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, Williamsburg, York.
• Occupational Listings: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Administrative Assistant, Electrician, Nurse, Technician) with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, with specific rates for Health & Welfare ($5.55/hour or $222.00/week) and a separate rate for EO 13706 ($5.09/hour or $203.60/week).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining requirements and minimum rates for 2025 ($13.30/hour).
• Vacation and Holidays: Details paid vacation (2-4 weeks based on service years) and a minimum of eleven paid holidays per year.
• Footnotes: Explains specific conditions for certain occupations, such as Computer Employees (exemptions and conformance) and Air Traffic Controllers/Weather Observers (night/Sunday pay).
• Hazardous Pay: Outlines an 8% differential for high-hazard positions and a 4% differential for low-hazard positions related to ordnance and explosives.
• Uniform Allowance: Specifies requirements for providing and maintaining uniforms, including reimbursement rates.
• Conformance Process: Describes the procedure for classifying and determining wage rates for occupations not listed in the determination.

This document is critical for bidders to understand the minimum labor costs associated with performing the contract. It directly impacts the pricing of proposals by establishing the required wage rates and fringe benefits for all service employees working on the contract within the specified geographic areas. Bidders must ensure their proposed wages meet or exceed these minimums to be compliant.

Solicitation / RFP / RFQ

This is a presolicitation notice for commercial items regarding Regulated Medical Waste (RMW) and Sharps services for the Western Branch VA CBOC. The procurement is being conducted in accordance with FAR subpart 12.6.

• Services required: Regulated Medical Waste (RMW) and Sharps disposal.

• Not specified in this notice.

• Response Date/Time/Zone: February 5, 2026, 9:00 AM Eastern Time, New York, USA.

• The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-02.

• This solicitation is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• NAICS Code: 562211 (Hazardous Waste Treatment and Disposal) with a small business size standard of $47 Million Dollars.

• FSC/PSC: S222 (Waste Treatment/Storage).

• Place of Performance: Department of Veterans Affairs, Western Branch VA CBOC, 2508 Chesapeake Square Ring Road, Chesapeake VA 23321, USA.

• Contracting Office Address: Network Contracting Office 6, 100 Emancipation Drive, Hampton VA 23667.

• Point of Contact: Kenneca Crump, Contract Specialist, Kenneca.Crump@va.gov.