S222--Waste, Recycle & Compost Services Long Term (VA-26-00045787)

Amendment / Modification

This amendment extends the deadline for receipt of offers and incorporates questions and answers, along with updated evaluation factors.

• Offer Receipt Date Extended: The deadline for submitting offers has been extended to April 22, 2026, at 3 PM CDT.

• Questions and Answers Incorporated: Questions and answers dated April 13, 2026, are now part of the solicitation.

• Evaluation Factors Updated: The original evaluation factors have been replaced with new factors dated April 13, 2026.

• Due Date for Quotes Changed: The due date for all quotes is now April 22, 2026.

• Block 11 (Amendment of Solicitation): Updated to reflect the extended hour and date for receipt of offers.

• Evaluation Factors: Replaced with new factors dated April 13, 2026.

• Questions and Answers: Incorporated into the solicitation.

• Offerors must acknowledge receipt of this amendment.

• The deadline for submitting offers is now April 22, 2026, 3 PM CDT.

• Proposals should be evaluated based on the updated evaluation factors.

• Specific questions regarding equipment (e.g., 40-yard front-end dumpsters, compactor at Building 76, Sanipak units) and service frequencies have been clarified. The government will not provide equipment. A 4-yard front-end dumpster with wheels is needed for the Fisher House. The compactor at Building 76 requires service three times per week. Site maps are not provided, but price lists for CBOCs are attached.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act in specific geographic areas. This document is crucial for bidders to understand the labor costs associated with the opportunity.

• Wage Determination Number: 2015-5117, Revision No. 29
• State and Area: Arkansas; Counties of Faulkner, Lonoke, Perry, Pulaski, Saline.
• Occupational Listing: Includes occupation codes, titles, and corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare rates ($5.55/hour or $222.00/week) and provisions for paid sick leave under Executive Orders 13706 and 13658.
• Executive Orders: Details applicability and requirements for Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage).
• Vacation and Holidays: Outlines requirements for paid vacation and holidays.
• Conformance Process: Explains the process for classifying and determining wage rates for occupations not explicitly listed.

Bidders must use this document to accurately estimate labor costs for their proposals. Failure to comply with these wage and fringe benefit requirements can lead to contract non-compliance. The listed rates and benefits are the minimums required for covered employees working on the contract.

Statement of Work (SOW)

To provide comprehensive trash collection, recycling services, and organic waste composting for the Central Arkansas Veterans Healthcare System (CAVHS) across multiple locations, ensuring efficient, compliant, and environmentally responsible waste management.

• Furnish all labor, equipment, tools, materials, vehicles, transportation, supervision, and project management for refuse collection, recycling, and composting.

• Services must comply with federal, state, local, VA, OSHA, and EPA regulations.

• Includes maintaining containers, ensuring cleanliness, and responding to additional pickup requests.

• Recycling services cover paper, cardboard, plastics, aluminum, and metals.

• Composting services involve organic waste collection and transport to a certified facility.

• 98% on-time compliance for trash, recycling, and compost pickups.

• Emergency response within 4 hours.

• Monthly reports on trash, recycling, and compost tonnage, and issues.

• Annual sustainability reporting.

• One (1) base year with four (4) option years.

• Locations include Little Rock, North Little Rock, Fisher House, and designated Community-Based Outpatient Clinics (CBOCs). The government may add or remove locations with 30 days' notice.

• Contractor employees must wear identification and comply with VA facility security requirements.

• Contractor shall submit a Quality Control Plan (QCP).

• Services to be performed during standard hours (Monday–Friday, 7:00 a.m.–5:00 p.m.), with 24/7 emergency service available.

• Invoices submitted monthly through Tungsten/IPP.

• Contract Type: Firm-Fixed Price (FFP) with provisions for additional pickups on a not-to-exceed basis.

Solicitation / RFP / RFQ

This solicitation is for Municipal Solid Waste (trash) removal and Recycling services for the Central Arkansas Veterans Health Care System, located at two campuses: 4300 West 7th St, Little Rock, AR, and 2200 Fort Roots Dr, North Little Rock, AR. The acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

The contract requires comprehensive waste management services including trash removal, recycling, composting, site clean-up, and compactor rental. Specific services detailed in Section B.2 include various dumpster sizes and types (open-top, 40-yard, 8-yard, 4-yard) for recycling, trash, and composting at both campuses, along with compactor rentals and site clean-up.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period plus four (4) option years. The base period is from August 1, 2026, to July 31, 2027. Each option year extends for 12 months.

• Estimated Value: Approximately $47 Million.

• Submission: Quotes must be submitted via email to joseph.warren@va.gov by the date and time specified in Block 8 of SF 1449. Emails must reference "RFQ 36C25626Q0427, Waste, Recycle & Compost Services" in the subject line.

• Questions Deadline: 3 PM CST, Thursday, April 02, 2026.

• Evaluation Factors: Quotations will be evaluated based on Technical and Price. Past performance will be considered for responsibility purposes only.

• Technical Evaluation: Focuses on the vendor's ability to meet or exceed requirements, evidence of experience in waste, recycling, and composting services, and the proposed Quality Control Plan (QCP).

• Price Evaluation: Assesses completeness of Section B.2 and price reasonableness.

• Set-Aside: 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Requirements: Offerors must be registered and verified as an SDVOSB in the SBA database. Offers from entities not certified as SDVOSBs at the time of offer will not be considered.

• The solicitation incorporates FAR and VAAR clauses by reference. Key clauses include FAR 52.212-4 (Contract Terms and Conditions), FAR 52.217-8 (Option to Extend Services), FAR 52.217-9 (Option to Extend the Term), VAAR 852.219-73 (VA Notice of Total Set-Aside for SDVOSBs), and VAAR 852.232-72 (Electronic Submission of Payment Requests).

• Payment will be made via Electronic Funds Transfer (EFT) through SAM.

• Invoices are to be submitted monthly in arrears.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Trash, Recycling, and Composting Services for the Central Arkansas Veterans Healthcare System (CAVHS), including its Little Rock, North Little Rock, Fisher House, and CBOC locations. The full solicitation is expected to be issued between March 23, 2026, and March 31, 2026.

The requirement is for comprehensive waste management services, including trash, recycling, and composting.

• NAICS Code: 562111 (Waste Collection)

• Small Business Size Standard: $47 Million

• Place of Performance: Central Arkansas Veterans Healthcare System, 2200 Fort Roots Dr., North Little Rock, AR 72114.

• This notice is for informational purposes only; no pricing is requested at this time.

• Interested parties should monitor SAM.gov for the official solicitation issuance.

• The solicitation will contain specific instructions and work requirements.

• All interested parties must be registered and active in the System for Award Management (SAM) prior to submitting an offer or quotation and at the time of award. Registration is recommended immediately.

• The solicitation will be a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Contact for inquiries: joseph.warren@va.gov.

• Telephone and fax requests will not be accepted.

• No response to this notice is necessary, and no source list will be maintained.

• This announcement does not constitute a solicitation.