S299--Aquarium Maintenance RFQ
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 10, is seeking proposals for aquarium maintenance and cleaning services at the Ann Arbor VA Medical Center in Ann Arbor, Michigan. This is a Request for Quote (RFQ), with the intent to award a firm-fixed-price contract. Quotes are due by March 11, 2026, at 2:00 PM ET.
Scope of Work
The contractor will provide monthly maintenance and cleaning for two 75-gallon aquariums located in the Community Living Center (CLC) and Acute Inpatient Mental Health (AIMH) units. Services include:
- Cleaning of glass (inside and out), gravel, and filter systems.
- Water testing and treatment.
- Adjustment of aquarium plants, rocks, and underwater scenery.
- Replacement of aquarium lights and filtering materials.
- Provision of one month's supply of fish food.
- Submission of field service reports after each visit.
- Contractor personnel must complete VA privacy training.
Contract Details
- Contract Type: Firm-Fixed-Price
- Period of Performance: One base year (April 1, 2026 - March 31, 2027) with four one-year option periods, for a potential total of five years (April 1, 2026 - March 31, 2031).
- Set-Aside: 100% Small Business (NAICS 561720, $22.0 million size standard).
- Place of Performance: Ann Arbor VA Medical Center, Ann Arbor, Michigan.
- Wage Determination: Service Contract Labor Standards (SCLS) Wage Determination for Washtenaw County, Michigan, applies.
Submission & Evaluation
- Quotes Due: March 11, 2026, 2:00 PM ET.
- Submission Method: Electronically via email to jeanne.ortiz@va.gov. Subject line:
36C25026Q0308 - Offer. - Questions Due: February 27, 2026, 10:00 AM ET, via email to jeanne.ortiz@va.gov. Subject line:
36C25026Q0308 - Question. Answers will be posted to SAM.gov. - Evaluation: Award will be based on the most advantageous offer considering Technical Capability, Price, and Past Performance, utilizing FAR Subpart 13.5 Simplified Acquisitions Procedures.
- Registration: Offerors must be registered in the System for Award Management (SAM) at www.sam.gov.
Important Notes
No site visit is offered. Offerors must state acceptance of terms or list exceptions.