Safety Air Monitoring Replacement Gas Chromatograph (GC) Phase III

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ). The U.S. Army Dugway Proving Ground is seeking to procure a supply contract for the Safety Air Monitoring and Analytical Referee Systems (SAMARS) Phase III Gas Chromatograph (GC). This is a sole-source acquisition anticipated to be valued at or below the Simplified Acquisition Threshold (SAT).

• One (1) Gas Chromatograph (GC) instrument for air monitoring, replacing existing MINICAMS instruments.

• The GC must meet specific technical requirements including:

  • Detector capable of detecting halogen-containing chemical agents and compounds without phosphorus or sulfur.
  • MXT-1701 phase chromatographic column.
  • Air sampling Quick Change Trap Module with a flow rate of at least 500mL/min.
  • External mass flow controller with ability to capture flow meter readings.
  • Oven programmable from ambient to 400°C.
  • Cycle time of 15 minutes or less from injection to injection.
  • Visible and audible alarms for system faults and sample concentration detections.
  • Integrated GC engine with touchscreen display (NUMAVIEW).
  • Automatic calibration feature.
  • Heated exhaust to prevent water expulsion.
  • Sample bypass capability.

• Approximate GC dimensions: 17" x 11" x 8.5"; approximate weight: 25 pounds.

• Includes one spare column module & detectors, non-recurring engineering, and domestic packing/handling.

• Contract Type: Supply contract for commercial items.

• Period of Performance: Delivery by September 30, 2026, or upon customer notification.

• Estimated Value: At or below the Simplified Acquisition Threshold (SAT).

• Offers must be submitted via email to nneka.okeke-stubbs.civ@army.mil.

• Mail and facsimile quotes will NOT be accepted.

• Quotes are required by 10:00 AM MDT on March 31, 2026.

• The Government intends to award without negotiations to the lowest priced offeror that meets the required specifications. Pricing will be validated to be fair and reasonable.

• Offerors must hold prices firm for 60 calendar days from the receipt date.

• Sole Source.

• Contractors must be registered, active, and valid in the System for Award Management (SAM) database at the time of award.

• Contractors must meet the small business size standard for NAICS code 334516 (Analytical Laboratory Instrument Manufacturing), which is 1000 employees.

• This is the only notice that contractors will receive instructing them to complete SAM registration if not already done.

• Offerors must complete and return FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction.

• All solicitations and amendments will be issued electronically through SAM.gov.

Solicitation / RFP / RFQ

This document is a Memorandum for Record justifying limiting competition for the purchase and delivery of the Safety Air Monitoring and Analytical Referee Systems (SAMARS) Phase III Gas Chromatograph (GC). The acquisition is valued at or below the Simplified Acquisition Threshold (SAT) and is for the Mission and Installation Contracting Command – Dugway Proving Ground (MICC-DPG).

• Purchase and delivery of a Gas Chromatograph (GC) system.

• The GC must replace the MINICAMS instrument, which is discontinued and unsupported.

• The system must be portable and capable of detecting chemical agents within a 15-minute cycle for near-real-time monitoring.

• It needs to analyze chemical agents and compounds containing a halogen ion (chloride), specifically those lacking phosphorus or sulfur.

• The system should integrate an alternate detector or equivalent technology for halogen-ion analysis.

• The Phase III instrument will add the capability to analyze chemical agent compounds that do not contain phosphorus or sulfur.

• Contract Vehicle: Purchase Order Number TBD, potentially against an FSS Contract, Multiple Award IDIQ Contract, or single award IDC Contract.

• Pricing/Contract Type: Fixed Price or Time & Materials/Labor Hours.

• Funds: Operations & Maintenance, Army (OMA) for FY: 2026-2027, and potentially Other Funds (RDT&E).

• Completion Date: 30 September 2026.

• This document outlines the justification for limiting competition, indicating a sole source or limited source acquisition.

• Publicizing Contract Actions: For FAR Part 12 actions, public display and synopsis requirements may not apply due to the threshold or specific exceptions.

• The document cites FAR 12.102(a) for acquisitions at or below the SAT.

• Justification for limiting competition is provided, citing reasons such as the unique capabilities of the Falcon GC and the lack of other suitable alternatives.

• The document details market research conducted, identifying very few portable GC systems meeting the specific detection requirements.

• The Falcon GC is identified as the sole commercially available instrument that integrates the required onboard trap system, temperature range, detector options, and portability needed.

• The vendor has already completed a Phase I instrument and is developing a Phase II instrument.