Sale of Government Property – Recyclable Materials (OCC, Plastic, Office Paper)

Statement of Work (SOW)

This SOW outlines the requirements for the sale and disposal of accumulated recyclables, including Old Corrugated Cardboard (OCC), plastic, and office paper, collected from 159 commissaries across the Continental United States (CONUS) and Alaska.

• The contractor is responsible for the pick-up and disposal of specified recyclable materials.

• The contractor will have the right to 100% of #11 OCC, #37 SOP, Shrink-wrap plastic, and LDPE Grade A generated at award locations.

• Major work areas include collection, baling (compressing OCC into uniform bundles of 800-1,000 pounds), and disposal of recyclables.

• Specific types of recyclables include:

  • Old Corrugated Cardboard (OCC): Must be baled and tied.
  • Shrink-Wrap Plastic: Captured in large plastic bags, tied, and baled.
  • Plastic Grocery Bags: Minimum 10% low-density polyethylene, maximum 90% high-density polyethylene, baled with shrink-wrap plastic.
  • Office Paper: Can be mixed within cardboard bales; includes banners, office paper, computer paper, and signage.

• Pickup frequencies must adhere to the established logistical pickup plan.

• A cure period of 48 business hours is allowed for missed pickups.

• Repeated service failures may lead to formal escalation and potential termination.

• OCC bales must weigh between 800-1,000 pounds and conform to ISRI #11 specifications (prohibitive materials not exceeding 1%, outthrows plus prohibitive not exceeding 5%).

• Plastic bales must conform to specified Plastic Film specifications.

• All vehicles used for collection must be weighed on state-certified scales or mill scales.

• A service ticket showing pickup date, material, and number of bales must be provided at the time of pickup.

• Agreement Period: 06/01/2026 to 05/31/2031.

• Services required between 8:00 am and 5:00 pm local time, Monday through Friday, except Federal Holidays.

• Locations: 159 commissaries across CONUS and Alaska.

• Bids must be received by May 26, 2026, 3:00 PM.

• Primary contractor is responsible for ensuring haulers meet obligations and for all payments to the Government via electronic transfer (ACH).

• Contractor personnel must be recognizable.

• Contractor must provide a web portal for DeCA employees to access recycled material information.

• Awardees must not be under 18 years of age and must not be debarred or suspended.

• Installation clearance may be required.

• Contractor must notify the Contracting Officer of significant market price reductions (15% or more) within 30 days.

• Payments will be made within thirty (30) days after the end of the month.

• Specific instructions are provided for Alaska commissary locations regarding bale marking and documentation (Bill of Lading and DeCA 70-61 form).

Form / Attachment / Pricing Sheet

This document is Standard Form 114 (SF 114), "Sale of Government Property - Bid and Award." It is used by potential bidders to submit offers for the purchase of government property and by the government to award the sale.

• Issuing Agency: Defense Commissary Agency (DeCA)
• Contact Information: Rakeeb Craig Sr. (rakeeb.craig@deca.mil, 804-734-8000 Ext. 48617)
• Bid Opening: May 18, 2026, at 7:00 AM
• General Sale Terms and Conditions: Incorporated by reference.
• Bid Deposit: Not required.
• Payment Due: 30 calendar days after bid opening.
• Removal of Property: See spreadsheet.
• Bidder Representations: Sections for bidders to confirm property inspection, status as an individual or small business, and agreements regarding payment of fees or furnishing information.
• Government Acceptance: Section for government use to record acceptance, amounts, contract numbers, and contracting officer details.

This form is essential for any bidder interested in purchasing government property listed in the accompanying schedule. Bidders must complete the "BID (Completed by Bidder)" section, including their total bid amount and representations. It outlines the terms of sale, payment, and property removal, and serves as the official record for the bid and subsequent award.

Form / Attachment / Pricing Sheet

This document, Standard Form 114B (Rev. 1/1994), is an "Item Bid Page - Sealed Bid" for the sale of government property. It is to be returned with a bid and is used by bidders to provide pricing for the listed articles.

• Articles for Sale:
  • 0001: Old Corrugated Cardboard (refer to Table One spreadsheet)
  • 0002: Mixed Separately Baled Plastic (refer to Table One)
  • 0003: Standard Office Paper (refer to Table One)
• Quantity and Unit of Measure: Bidders are to provide the quantity and unit of measure (Tons or Pounds).
• Price Bid Per Unit: Bidders must enter the price per unit in Dollars and Cents.
• Total Price Bid: The total bid price will be calculated based on quantity and price per unit.
• Bid No.: To be filled in by the Sales Office.
• Name of Bidder and Identification No.: To be filled in by the bidder.
• Period of Performance: 06/01/2026 to 05/31/2031.

This form is essential for potential bidders to submit their pricing for the listed government property. Bidders must complete the "Price Bid Per Unit" and "Total Price Bid" columns for each item they wish to bid on. The specified period of performance is also a key detail for bidders to consider.

Solicitation / RFP / RFQ

This document outlines the General Sale Terms and Conditions for the sale of government property. It details the procedures, requirements, and conditions that bidders must adhere to when participating in the sale of government surplus property.

• Bidders are urged to inspect property before bidding.

• Property is sold "as is" and "where is" without warranty.

• Telegraphic or telephonic bids are generally not considered.

• Bids must remain firm for a specified period (typically 60 calendar days).

• Bids must be submitted on the unit specified and cover the total designated units.

• Bid deposits (if required) and payments must be in U.S. currency or acceptable credit instruments.

• Title to property vests in the Purchaser upon removal.

• Purchasers are responsible for all packing, loading, and transportation arrangements.

• Government will not be responsible for property after it is available for inspection and prior to removal, except for damage not caused by the Purchaser.

• Default by the Purchaser may result in forfeiture of rights and retention of bid deposit or collection of liquidated damages.

• Bidders must comply with all applicable laws and regulations.

• The contract will be awarded to the responsible Bidder whose bid is most advantageous to the Government.

• A written award mailed or furnished to the successful Bidder constitutes a binding contract.

• Bids must be submitted by the time and date specified in the Invitation.

• Late bids, modifications, or withdrawals will generally not be considered.

• The Government reserves the right to reject any or all bids.

• Bidders must be at least 18 years of age.

• Bidders cannot be employees of the Federal Government prohibited from purchasing property.

• Bidders cannot be agents or household members of such employees.

• This document (Standard Form 114C) contains general terms and conditions that apply to the sale of government property.

• Special Sealed Bid Conditions and Special Auction Conditions may further modify these terms.

Solicitation / RFP / RFQ

This document outlines the bid instructions and evaluation criteria for recycling services for the Defense Commissary Agency (DeCA). DeCA is seeking proposals for either a single national sales agreement or five regional sales agreements to handle recycling services for commissaries across the Continental United States and Alaska. The services involve the collection and recycling of cardboard, plastic, and paper.

• Bidders must propose services for either all 159 commissaries (Scenario 1) or one or more of the five defined regional areas (Scenario 2).

• Bidders must accept all stores within their chosen scenario (national or regional).

• Office paper recycling is included at no cost to DeCA and can be mixed with corrugated cardboard.

• Bidders must complete and submit specific forms: SF 114, SF 114B, and a bid spreadsheet including logistical pickup plan and percentages.

• The document does not explicitly state the contract type, period of performance, or estimated value.

• Inquiries Deadline: May 21, 2026, 3:00 PM Local Time, Fort Lee Virginia.

• Bid Submission Deadline: May 26, 2026, 3:00 PM Local Time, Fort Lee Virginia.

• Submission Method: Email to rakeeb.craig@deca.mil.

• Evaluation Methodology: Blended Percentage Yield. This involves establishing a baseline market value for commodities and then calculating the bidder's proposed percentage yield against this baseline. Bids will be ranked from highest to lowest Blended Percentage Yield.

• Basis for Award: Award will be made to the highest responsive, responsible bidder.

• Responsiveness: Bids must comply with all material terms and conditions, including submitting all required forms and bidding on all locations within the chosen scenario.

• Responsibility: The apparent high bidder will be evaluated for responsibility, including SAM.gov registration and absence of debarments.

• No specific set-aside requirements are mentioned.

• Bidders must have an active SAM.gov registration.

• Tax Identification Number (TIN) is required.

• Telephone inquiries will not be accepted.

• Bidders must include their full business address and be signed by an authorized representative.

• The document references Standard Form 114C, General Sales Terms and Conditions, and Public Law No. 104-134 (Debt Collection Improvement Act of 1996).

Form / Attachment / Pricing Sheet

This document, Exhibit A, outlines the material specifications for plastic bales. It details the requirements for different grades of plastic film bales that are likely to be a component of a government contract, possibly related to recycling or waste management services.

• A Grade Plastic Film: Requires at least 97% clean, dry, clear stretch/shrink film/clear polyethylene bags, with less than 3% colored, print, or labels. Prohibits PVC, PVDC, black film, trash, food waste, strapping, wood, polystyrene, polyurethane foams, polypropylene, PET, oil, grease, hazardous materials, medical waste, and metal.
• B Grade Plastic Film: Requires at least 90% clean, dry, clear stretch/shrink film/clear polyethylene bags, with less than 10% colored film, print, or labels. Prohibits PVC, PVDC, trash, food products, strapping, wood, polystyrene, polyurethane foams, polypropylene, PET, oil, grease, hazardous materials, medical waste, and metal.
• C Grade Plastic Film: Requires at least 85% clean, dry, clear stretch/shrink film/clear polyethylene bags, with less than 15% colored film, print, or labels. Prohibits PVC, PVDC, trash, food products, strapping, wood, polystyrene, polyurethane foams, polypropylene, PET, oil, grease, hazardous materials, medical waste, and metal.
• Mixed Color Plastic Film: Defined as having less than 50% clear stretch/shrink film and/or clear polyethylene grocery bags, and more than 50% clean colored film and/or LDPE bags. May include plastic strapping and paper labels/stickers. Prohibits trash, food products, strapping, wood, oil, grease, hazardous materials, medical waste, and metal.
• All grades require dry bales and prohibit moisture.

Vendors responding to opportunities involving the procurement or management of plastic bales must adhere to these specific material composition and contamination standards. Understanding these specifications is crucial for accurate bidding, material sourcing, and ensuring compliance with contract requirements.

Form / Attachment / Pricing Sheet

This document, Exhibit B, provides instructions for financial institutions to remit Automated Clearing House (ACH) credits to the Defense Commissary Agency (DeCA). It specifies the data elements required for these credit transactions.

• NACHA Record Type Code & Field: Details specific codes and fields required for ACH transactions.
• NACHA Data Element Name: Identifies the data element, such as Company Name, Standard Entry Class Code (CCD), Effective Entry Date, Transaction Code, Receiving DFI Identification (ABA routing #), DFI Account Number, Amount, and Receiving Company Name.
• Required Information: Outlines the specific information to be entered for each data element, including company name, intended settlement date, transaction code (22), ABA routing number (051036706), account number (800008522092), payment amount, and identification information (e.g., DeCA-Invoice#).
• Important Notes: Clarifies that ACH debits are not permitted to the specified ABA routing number and will be returned. It also provides bank name, address, and contact information for the ACH Receiver, as well as a point of contact for questions.

This document is crucial for vendors who will be paid via ACH credit by DeCA. It outlines the exact data formatting and information required by their financial institutions to ensure successful and timely payments. Bidders should review this to confirm their payment systems and financial institutions can comply with these specifications.

Form / Attachment / Pricing Sheet

This document is a spreadsheet, titled 'Table One - Bid Schedule Spreadsheet.xlsx', serving as a bid schedule and logistics pickup plan for various commissary locations. It requires bidders to provide pricing and contact information for waste management services.

• Locations: Details numerous military commissary locations across various states, identified by Dodaac, Name, City, and State.
• Contract Periods: Includes contract start and end dates, with some entries spanning 2021-06-01 to 2026-05-31, and others from 2026-06-01 to 2031-05-31.
• Waste Streams: Focuses on Old Corrugated Cardboard (OCC), Plastic Shrink Wrap and Shopping Bags, and Office Paper.
• Estimated Volumes: Provides estimated annual tonnage for each waste stream.
• Service Frequency: Specifies required pickup frequencies for cardboard and office paper, with options like '1 Per Week', 'Every 2 Weeks', or 'Every 3 Weeks'.
• Pricing Structure: Bidders must provide pricing as a percentage of the OBM Rate for OCC, or based on the Recycling.net rate for plastic.
• Logistics: Includes information on whether commissaries have space for spotted trailers and if they are required.
• Bidder Input: Contains columns for bidders to indicate their bid percentage, regional bid information (if applicable), and company point of contact (phone and email) for each waste stream.
• Notes: A column provides specific instructions or remarks for each location, such as "Mix with cardboard bales or pickup monthly" or "Not required".

This spreadsheet is critical for potential bidders as it outlines the specific requirements, locations, estimated volumes, pricing structures, and logistical considerations for waste and recycling services. Bidders must use this document to accurately formulate their bids, understand the scope of work for each location, and provide detailed pricing and logistical plans as a key component of their proposal submission and evaluation.