SAP Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of Justice, Federal Prison Industries, Inc. (FPI/UNICOR) has published a Justification for Other Than Full and Open Competition to acquire annual SAP S4 HANA maintenance and support services for Fiscal Year 2026. This sole-source acquisition is estimated at $830,076.00 and is necessary to ensure the continued, secure, and efficient operation of FPI's critical enterprise software system.
Scope of Work
This requirement is for yearly maintenance and support services for the SAP S4 HANA enterprise software system. This system is integral to FPI's operations, integrating finance, manufacturing, and supply information.
Contract Details
- Type: Justification for Other Than Full and Open Competition (Sole Source)
- Agency: U.S. Department of Justice, Federal Prison Industries, Inc. (FPI/UNICOR)
- System: SAP S4 HANA
- Estimated Value: $830,076.00 for FY26 (a 2.6% increase from FY25)
- Set-Aside: None (Sole Source)
- Product/Service Code: R499 (Other Professional Services)
- Place of Performance: Washington, DC, United States
- Published: February 6, 2026
Justification for Sole Source
FPI justifies this sole-source award to SAP, the original developer of the S4 HANA system. The justification highlights significant risks associated with using third-party support providers, including potential cybersecurity vulnerabilities, delays in receiving critical bug fixes and updates, and complexities in coordinating with multiple vendors. Previous attempts with third-party consultants proved ineffective due to the necessity of direct engagement with SAP for product details.
Market Research
A comprehensive benefits analysis conducted in December 2025 determined that direct primary support from SAP was the optimal choice, minimizing risks for FPI's unique operational environment. Market research confirmed the substantial risks posed by third-party support. A notice will be publicized as required by FAR Part 5, and no other vendor has expressed interest in this acquisition. The Contracting Officer has determined the anticipated cost to be fair and reasonable.
Contact Information
For inquiries, contact Aaron Mitchell at aaron.mitchell2@usdoj.gov or Michael Gibson, Contracting Officer, at michael.gibson@usdoj.gov.