N--SC-BEARS BLUFF NFH- HEAT PUMP REPLACEMENT
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Fish and Wildlife Service (USFWS), under the Department of the Interior, is soliciting proposals for the replacement of heat pump systems at the Bears Bluff National Fish Hatchery in Wadmalaw Island, South Carolina. This opportunity, identified as Solicitation 140FC226Q0002, is a Total Small Business Set-Aside. The project involves converting existing split HVAC systems to new packaged units in two staff quarters buildings. Proposals are due by Wednesday, January 14, 2026, at 3:00 PM Eastern Time.
Scope of Work
The contractor will acquire and permanently install two new 3-ton, 15 SEER2 heat pump packaged units with 8KW electric heat strips. This includes:
- Removal of existing indoor and outdoor split HVAC components.
- Installation of new packaged units on equipment pads.
- Installation of new sheet metal filter boxes and connecting 16-inch hard ductwork with 3-inch insulation.
- Installation of new 2-stage thermostats and associated electrical wiring.
- Sealing all new penetrations, performing system startup, and verifying functions.
- Off-site disposal of all removed materials and trash. Units must meet specifications such as R410A refrigerant, Energy Star Qualification, and specific warranties (5-year no hassle replacement, 10-year parts). All work must comply with applicable codes, including the National Electric Code (NEC).
Contract Details
- Solicitation Number: 140FC226Q0002
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Product Service Code: N045 (Installation Of Equipment: Plumbing, Heating, And Waste Disposal Equipment)
- Period of Performance: February 2, 2026, to April 30, 2026. Work is to commence within 11 calendar days after award and be completed within 98 days.
- Magnitude: Initially estimated at less than $25,000, but evaluation considers quotes across different magnitude ranges.
Key Dates & Submission
- Site Visit: Wednesday, December 17, 2025, at 10:00 AM EST at Bears Bluff NFH. A site visit was required to develop an accurate bid.
- Questions Due: Thursday, December 18, 2025, at 3:00 PM EST.
- Proposals Due: Wednesday, January 14, 2026, at 3:00 PM Eastern Time.
Evaluation Criteria
Proposals will be evaluated on a "Price Only" basis. Quotes exceeding the stated magnitude ranges will be examined to ensure compliance with the Statement of Work.
Important Notes
- The government will not provide a forklift; contractors must include this cost in their bid.
- New ductwork is required for the conversion from split to packaged units.
- Photos of the existing HVAC equipment and electrical panels are available as attachments.
- Contact for inquiries: Rachel Williams at rachel_williams@fws.gov or 505-389-5972.