46--SCHOOL BOILER WATER SOFTENER SYSTEM

Form / Attachment / Pricing Sheet

This document is a "Passed Inspection" tag for a piece of equipment, indicating it has been inspected by the U.S. Bureau of Indian Affairs. It serves as a record of inspection completion.

• Status: Passed Inspection
• Inspecting Body: U.S. Bureau of Indian Affairs
• Equipment Identifier: STORAGE TANK
• Inspection Date: 11/17/21
• Type of Inspection: C
• Inspector Signature/ID: 152

This tag confirms that a specific piece of equipment (a storage tank) has passed inspection by the Bureau of Indian Affairs. Bidders may need to reference this information to understand the current state of existing infrastructure or to ensure compliance with any maintenance or operational requirements related to this inspected equipment.

Amendment / Modification

This amendment modifies solicitation 140A232600103 with an effective date of 04/09/2026. The key changes are:

• Extension of the solicitation date to 04/21/2026.

• Inclusion of a Q&A section to address vendor questions.

• Inclusion of photos to address questions.

• The solicitation date has been extended.

• New Q&A and photo documentation have been added.

• The proposal submission deadline has been extended to 04/21/2026.

• The Period of Performance is now 05/01/2026 to 07/01/2026.

All other terms and conditions of the original solicitation remain unchanged.

Other / Unclassified

This document is an image file (JPEG) containing a photograph of plumbing and water treatment equipment. It appears to show a water softener tank, associated piping, and a large cylindrical tank labeled "CIRCULATING WATER." The image also shows a junction box with a switch and electrical wiring connected to the water softener.

This image may be relevant to a bidder if the SAM.gov opportunity involves the installation, maintenance, repair, or replacement of water treatment systems, plumbing, or related mechanical equipment. It could serve as a visual aid to understand the existing infrastructure or site conditions for a potential project.

Other / Unclassified

This document is an image (JPEG) of plumbing equipment, specifically showing a large tank, copper piping, valves, and a control unit with a timer dial. The control unit has markings for AM and PM, suggesting it is a timer for a system. Labels on a pipe indicate "HOT WATER" and "CIRCULATING WATER".

This image may be relevant to a bidder if the opportunity involves the maintenance, repair, replacement, or installation of plumbing systems, water heaters, or circulation systems. It could serve as a visual reference for the existing equipment or the type of system in place.

Form / Attachment / Pricing Sheet

This document is a "Passed Inspection" tag for a piece of equipment, indicating it has been inspected by the U.S. Bureau of Indian Affairs. It serves as a record of inspection completion.

• Status: PASSED INSPECTION
• Inspecting Agency: U.S. Bureau of Indian Affairs
• Equipment Identifier: STORAGE TANK
• Inspection Date: 11/17/21
• Type of Inspection: C
• Inspector Initials: T.S.S.

This tag confirms that a specific piece of equipment (a storage tank) has passed inspection. While not directly related to proposal requirements, it may indicate the operational status or readiness of existing infrastructure relevant to the opportunity.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding RFQ 140A2326Q0103, related to water softeners.

• Bypass Valves: The government confirms that bypass valves are present on the current water softeners and asks if they need to be removed as part of the quote.
• Removal of Old Softeners: The government confirms that the removal of old softeners is part of the quote.
• Confirmation of Bypass Valves: The government confirms that both sets of water softeners are equipped with bypass valves in the piping.
• Photos Requested: The government requests photos of the units, existing water softeners, bypass valves, and piping. They also state that additional details or reference pictures would be appreciated.

This Q&A document clarifies requirements related to the existing water softeners, including the presence and potential removal of bypass valves and the need for photographic documentation. Bidders should ensure their quotes and proposals address these clarified points and include the requested photographic evidence.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial products or services, specifically for a Boiler Water Softener System for Aneth. It is a request for quote (RFQ) issued in accordance with FAR Part 12 and FAR Part 13. The acquisition is set aside for Indian Economic Enterprise (IEE) / Indian Small Business Economic Enterprise (ISBEE).

• Procurement of a Boiler Water Softener System.

• The offeror must provide product specifications/drawings/designs.

• Offerors must prove they are an authorized distributor/reseller/partner.

• Products must be new, manufactured, available in stock, and ready to ship (no refurbished, grey market, or backordered items).

• The quote must include all lead times for delivery.

• Contract Type: Firm Fixed Price purchase order.

• Period of Performance: 60 days from receipt of award.

• Pricing: An all-inclusive firm fixed price is required, covering all costs including service, supplies, materials, taxes, travel, and any other fees. This includes TERO fees and reservation expenses. Removal or installation costs, if applicable, must be included.

• Submission Deadline: April 16, 2026, 1700 Eastern Daylight Time.

• Submission Method: All-inclusive quotes must be submitted via email to Brandon.Walker@bie.edu with the solicitation number in the subject line. E-mail attachments must be in PDF format and compatible with Microsoft Office software; no zipped files.

• Evaluation Criteria: Quotes will be evaluated based on the most advantageous offer to the Government, considering price and other factors. Technical capability will be assessed based on the information provided in the quote, requiring specific documentation of organizational and staff capability. Stating performance in accordance with the SOW or providing a copy of the solicitation is considered unacceptable.

• Required Information: Offerors must provide company Tax ID, Cage Code, UEI number, and FOB Destination delivery terms. A complete and current point of contact (name, email, phone, fax, address) is required. Offerors must acknowledge all amendments and be registered in SAM.gov.

• This acquisition is set aside for Indian Economic Enterprise (IEE) / Indian Small Business Economic Enterprise (ISBEE).

• NAICS Code: 423720 - Plumbing and Heating Equipment and Supplies (Hydronics) Merchant.

• Small Business Size Standard: 200.

• The document incorporates numerous FAR and DIAR clauses by reference, including those related to small business concerns, representations and certifications, and telecommunications equipment. Offerors are advised to review these clauses thoroughly.

• The Statement of Work (SOW) is provided as Attachment 1.

Solicitation / RFP / RFQ

This document outlines the specifications for replacing water boiler softener systems in buildings 227 and 229 at Aneth Community School. The requirement will be posted as a "Brand Name or Equal" solicitation for the Culligan Top Mount Series.

• (2) CTM-150 Softeners with Hardwater Bypass

• (2) 30"x50" Brine Systems

• (4) CTM Plumbing Adapters, 1.5" NPT, Inlet/Outlet

• (4) 1.5" Stainless Steel Flex Hoses

• Installation Parts for both Softeners

• 2800lb Salt

• Installation of both Softeners

• The solicitation will be for a "Brand Name or Equal" product.

• Vendors must show they are an authorized reseller of their quoted offer.

• Alternative offers must include a report demonstrating how the alternative product meets or exceeds the requested product.

• Alternative offers must also demonstrate compatibility with the existing Culligan system.

• Not specified in this document.

• Detailed system specifications for the Culligan system are provided, including pressure, voltage, temperature, turbidity, chlorine, iron, media quantity, pipe size, flow rates, softener tank size, and brine tank size.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480. This is required for acquisitions under the Buy Indian Act.

• Solicitation/Sources Sought/RFI Number: 140A2326Q0103
• Project Title: Boiler Water Softener for Aneth
• Offeror Representation: Requires the offeror to represent that they meet the IEE definition.
• Eligibility Requirements: The enterprise must meet IEE requirements at the time of offer, contract award, and throughout the contract term.
• Required Fields:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% (or greater) Owner of the IEE Firm
  • Legal Business Name
  • Certifying Signature
  • Unique Entity ID (UEI)
  • Printed Name

Bidders responding to solicitations that require "Buy Indian Act" compliance must complete and submit this form. It is crucial for demonstrating eligibility for set-aside contracts under this act. Failure to provide accurate information can lead to penalties.