School Bus Contract FY26

Solicitation / RFP / RFQ

This solicitation (FA469026Q0017) is for School Bus Service for student transportation to and from Ellsworth AFB and Douglas School District. The North American Industry Classification System (NAICS) code is 485410, with a size standard of $30,000,000.00.

• Bus Service: For EAFB Children to Douglas School District.

• Video Streaming: For EAFB Children to Douglas School District.

• Internet Service: For Video Streaming.

• Contract Type: Firm Fixed Price.

• Period of Performance: Multiple periods are outlined, starting from July 1, 2026, and extending through June 30, 2031, with various option periods.

• Estimated Value: Not explicitly stated in the provided pages, but the size standard for NAICS 485410 is $30,000,000.00.

• Offer Due Date: May 8, 2026, at 5:00 PM.

• Submission Method: Quotes must be submitted electronically via email to christian.depollar.2@us.af.mil and jayna.clements@us.af.mil in .pdf or Word format.

• Evaluation Factors: Quotes will be evaluated based on the following factors, with Past Performance and Technical Capability being more important than Price:

  1. Volume I - Past Performance
  2. Volume II - Technical Capability
  3. Volume III - Price

• Quote Preparation: Vendors must submit a four-part quote: Cover Page, Volume I (Past Performance), Volume II (Technical Capability), and Volume III (Price).

• The acquisition is 100% set aside for Small Business.

• The solicitation includes various FAR and DFARS clauses, including those related to payment, subcontracting limitations, and representations.

• Attachments include a Performance Work Statement (PWS), Wage Determination, Past Performance Questionnaire, and Price Schedule.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in specific geographic areas.

• Occupational Listings: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Administrative Assistant, Automotive Electrician, Computer Operator, Firefighter, etc.) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare benefits are provided, including rates for regular hours and those related to Executive Order 13706.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining their requirements and how they apply to contractors.
• Vacation and Holidays: Details the minimum paid vacation and holiday entitlements for employees.
• Hazardous Pay Differential: Specifies 8% and 4% differentials for work involving specific levels of hazard.
• Uniform Allowance: Outlines requirements for providing uniforms and reimbursement for cleaning costs.
• Conformance Process: Explains the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This wage determination is crucial for bidders as it dictates the minimum labor costs associated with performing the contract. Bidders must factor these wage rates and fringe benefits into their pricing proposals to ensure compliance with federal regulations. Failure to adhere to these requirements can lead to penalties. It helps bidders understand the baseline labor costs for various roles that may be involved in fulfilling the contract requirements.

Performance Work Statement (PWS)

To provide and maintain the required number of school buses to transport students safely and conveniently to and from school at Ellsworth AFB.

• Provide scheduled school bus transportation Monday through Friday, between 0700 and 1630, starting on or about the first day of school and ending on or about the last day of school.

• Buses must arrive at schools no earlier than 15 minutes prior to and no later than 5 minutes before the official school start time.

• Buses must pick up students within 10 minutes following the official school dismissal time.

• Prepare and submit a proposed bus route and schedule to the Contracting Officer for approval at least 30 days prior to the start of each school year.

• Provide sufficient buses of adequate size for all students, with a sufficient number of replacement buses available.

• Operate buses during snow and ice conditions unless schools are closed.

• Monitor school closings and early dismissals.

• Provide transportation for school make-up days.

• Bus service areas include Rushmore Heights Housing Area, Prairie View Housing Area, and Black Hills Estate.

• 3 or fewer valid defects per month for timely pick-up/delivery and condition of buses.

• Provide initial schedule on time and updated schedules within 3 days of changes.

• 0 incidents per month for submission of accident reports.

• Duration: Throughout the school year, with potential for option years.

• Place of Performance: Ellsworth AFB, SD.

• Personnel must meet South Dakota Commercial Driver's License requirements.

• Drivers must be able to read, write, speak, and understand English.

• Contractor personnel must conduct themselves professionally and refrain from inappropriate language/actions.

• Buses must be equipped with audio and visual recording equipment.

• Vehicles must meet federal and state regulations and pass annual South Dakota Highway Patrol inspection.

• Contractor must have a formal preventative maintenance program.

• Contractor must provide a contract manager responsible for performance.

• Security requirements include Childcare Background checks for personnel with regular contact with children.

• Compliance with base traffic regulations and prohibition of weapons/firearms/ammunition on installation.

• Live HD video streaming equipment is required to be installed on buses and at a reception point on base.

• Confidentiality of student and operational information must be maintained.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire used as part of the source selection process for the "School Bus Services" opportunity (FA4690-26-Q-0017). It is designed to gather feedback from organizations that have had direct experience with offerors to evaluate their past performance and ability to meet the requirements of the proposed effort.

The questionnaire is divided into four sections:

• Section 1: Contract Identification: Gathers details about the contract being reviewed, including contractor information, contract type, description of work, period of performance, and dollar value.
• Section 2: Customer or Agency Identification: Collects information about the customer or agency that received the services.
• Section 3: Respondent Identification: Gathers information about the individual completing the questionnaire.
• Section 4: Performance Information: Asks specific questions about the contractor's performance, with a rating scale (Satisfactory, Unsatisfactory, Not Applicable) and space for supporting information. It also includes questions about whether the contractor would be awarded another contract.

This questionnaire is critical for bidders as it directly relates to the evaluation of their past performance, which is a key consideration in the proposal evaluation process. The feedback provided by previous customers will influence the source selection decision. Bidders should be aware that their past performance will be assessed based on responses to this questionnaire.

Form / Attachment / Pricing Sheet

This document is Attachment 4, the Price Schedule for Solicitation FA4690-26-Q-0017. It outlines the pricing structure for school bus services, including transportation, video streaming, and internet service, over a base year, four option years, and a six-month extension.

• Contract Line Item Numbers (CLINs): Details specific services such as "School bus transportation services," "Video streaming for Ellsworth AFB school bus service," and "Internet Service for video streaming."
• Service Periods: The schedule covers a Base Contract, Option Year 1, Option Year 2, Option Year 3, Option Year 4, and a Six (6) Month Extension (IAW FAR CLAUSE 52.217-8).
• Quantities and Units: Specifies quantities in "Days" or "Months" for each service.
• Pricing: Provides columns for "UNIT PRICE" and "TOTAL," which are to be filled in by the bidder. The provided data shows a "0.0" for the base unit price, indicating that bidders must submit their proposed pricing.

Bidders must use this price schedule to submit their proposed costs for providing school bus services as described in the Performance Work Statement (PWS). This document is critical for developing a compliant and competitive proposal, as it dictates how pricing should be structured and submitted for each CLIN across the contract period, including potential option years and extensions.