Schriever SFB Hoods and Ducts Cleaning Services

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Hoods and Ducts" opportunity, clarifying requirements and specifications.

• Prior Contract & Scope: The requirement is not new. American Hood & Duct Cleaning Inc held the previous contract (FA255021P0009), and there are no changes to the general scope of work.
• Certifications: IKECA certifications are not required for the cleanings.
• Equipment Specifications: The "Gaylord" exhaust systems in Building 300 (Dining Hall) are not water wash systems; they are standard baffle filter hoods.
• Duct Access: Existing access panels are present over the grill in Building 300's duct runs. The document does not explicitly state the availability of access panels for Buildings 60 and 717.
• Work Hours: Daytime access will be available for performing the work.

This Q&A document clarifies existing requirements and does not appear to introduce new ones or alter submission deadlines. Bidders should note the confirmation of standard baffle filter hoods and the availability of daytime access.

Solicitation / RFP / RFQ

This solicitation is for Hoods and Ducts Cleaning Services (Product Service Code: J073). The government is procuring these services to maintain facilities.

• Inspections and cleanings for Hood and Duct Systems.

• Services are required for various locations including Building 300 Dining Hall, Building 60 Child Development Center, and Building 717 Fire Station.

• Specific systems include Gaylord Exhaust Systems, Captive Air Exhaust Systems, and Larkin Exhaust Systems.

• The contract type is Firm Fixed Price.

• The period of performance spans multiple years, with base year and option periods.

• The estimated value is USD 9,000,000.00.

• Offer Due Date: 21 Jan 2026, 02:00 PM.

• Evaluation will be based on Technical Acceptability and Pricing.

• The evaluation method is Lowest Price Technically Acceptable (LPTA).

• Vendors should provide their best pricing in their initial quote.

• This acquisition is set aside for Small Business.

• The solicitation includes numerous FAR and DFARS clauses related to contract terms, payment, representations, and certifications.

• A Performance Work Statement (PWS) is attached as document 01.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for "Hoods and Ducts Cleaning Services." It outlines the CLINs (Contract Line Item Numbers) for services to be performed over a base year and four option years, as well as CLINs for evaluation purposes.

• CLINs: Details specific cleaning tasks for various exhaust systems (Gaylord, Captive Air, Larkin) at different building locations (Building 300 Dining Hall, Building 60 Child Development Center, Building 717 Fire Station).
• Service Period: Covers a base year (Feb 1, 2026 - Jan 31, 2027) and four option years.
• Quantities: Specifies the number of units (Each) for each service.
• Pricing: Includes columns for Unit Price, Quantity, and Total. All pre-filled values are 0.0, indicating that bidders are expected to fill in the yellow cells for Unit Price and Total.
• Instructions: Bidders must fill in the yellow cells and not alter formulas or gray cells. Values should be rounded to two decimal places.
• Evaluation CLINs (52.217-8): Separate CLINs are provided for evaluation purposes only and are not to be included as priced CLINs in the contract.

This pricing schedule is critical for bidders to understand the scope and expected quantities of services required for the opportunity. Bidders must use this document to calculate and submit their proposed pricing for each CLIN, adhering to the specified instructions for completion. The zero values in the provided schedule indicate that the pricing is to be determined by the offeror.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure management, tools, supplies, equipment, and labor for hood and duct cleaning services at Schriever Space Force Base (SSFB), ensuring compliance with NFPA Standard 96 and other relevant regulations.

• Visually inspect and clean hoods and duct systems in accordance with NFPA Standard 96, and local, state, and federal rules.

• Coordinate a work schedule with the Quality Assurance Evaluator (QAE) 14 days prior to service.

• Review current inspection and cleaning records, and develop a planned work schedule.

• Submit inspection and cleaning reports to the QAE within 14 days of service.

• Perform services at Schriever Space Force Base (SSFB), Colorado.

• Hoods must perform properly and efficiently.

• Ducts must be clean.

• Accurate reports must be submitted within 14 days after services are completed.

• All work areas must be maintained in a neat and clean manner.

• Contractor is responsible for removal and disposal of waste items and clean-up of debris.

• Period of Performance (PoP): 01 February 2026 - 31 January 2027, with the capacity for 4 additional option years.

• Place of Performance: Schriever Space Force Base (SSFB), Colorado.

• Non-personal services contract; Government will not supervise contract personnel.

• Contractor personnel must comply with installation security procedures, including obtaining necessary badges/documents.

• Contractor must adhere to local installation security and force protection postures.

• Contractor must comply with all applicable federal, state, and local laws, including OSHA and environmental regulations.

• Contractor must maintain a safe and healthful working condition.

• Contractor must report all lost time mishaps and any mishaps involving government property or equipment.

• Contractor is responsible for all regulatory citations, fines, penalties, or other liabilities.

• Contractor must provide their own vehicles and ensure they meet safety and insurance requirements.

• Contractor personnel must comply with base traffic regulations and park in designated areas.

• All equipment and system solutions must conform to applicable industry standards and military specifications.

• Contractor must coordinate with Schriever Fire & Emergency Services personnel at least 10 business days prior to arrival on site.

• Any non-compliant work must be re-worked at the contractor's expense.

• Contractor is responsible for any damages to government property incurred during execution of the PWS.

• Contractor must prepare a discrepancy list and report any detected issues within 14 days of services provided.

• Site acceptance concludes upon successful cleaning of all components in compliance with listed standards and receipt of all paperwork.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (WD 2015-5417, Revision No. 31) establishing minimum wage rates and fringe benefits for various occupations in Colorado Counties of El Paso and Teller. It is intended to inform contractors of the required minimum compensation for employees working on covered contracts in this geographic area.

• Lists numerous occupational classifications with corresponding minimum hourly wage rates.
• Specifies required fringe benefits for each occupation, often including Health & Welfare contributions.
• Includes notes on Executive Orders (EO) 13706 regarding Paid Sick Leave and EO 13658 regarding minimum wage, outlining their applicability and requirements for contractors.
• Details provisions for vacation and holiday pay.
• Outlines the process for requesting additional classifications and wage rates (conformance process) if an occupation is not listed.

This document is crucial for bidders to accurately estimate labor costs for the opportunity. It dictates the minimum wages and benefits that must be paid to employees performing work under the contract, directly impacting the overall cost of proposals. Bidders must ensure their proposed labor rates meet or exceed these minimums to comply with the Service Contract Act.