Scrub Dispense and Return Machine Services: Wilmington VAMC

SOL #: 36C24426Q508Combined Synopsis/Solicitation

Overview

Buyer

Veterans Affairs
Veterans Affairs, Department Of
244-NETWORK CONTRACT OFFICE 4 (36C244)
PITTSBURGH, PA, 15215, United States

Place of Performance

Wilmington, DE

NAICS

Linen Supply (812331)

PSC

Laundry And Dry Cleaning Services (S209)

Set Aside

No set aside specified

Timeline

1
Posted
Apr 21, 2026
2
Submission Deadline
May 8, 2026, 9:00 PM

Qualification Details

Fit reasons
  • NAICS alignment with historical contract wins in similar service areas.
  • Scope strongly matches core technical capabilities and delivery model.
Risks
  • Past performance thresholds may require one additional teaming partner.
  • Potential clarification needed on staffing minimums before bid/no-bid.
Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), specifically the Wilmington VAMC, is soliciting quotes for Surgical Scrub Dispensing and Return Machine Services. This opportunity requires the provision, installation, maintenance, and servicing of automated scrub dispensing and return units, along with comprehensive scrub rental services including laundering, restocking, and a loss/replacement program. This is an unrestricted, full and open competition. Quotes are due by May 8, 2026.

Scope of Work

  • Installation and maintenance of three automated scrub dispensing machines.
  • Installation and maintenance of two automated scrub return units (or three all-in-one units).
  • Provision of scrub rentals, including a loss/replacement program.
  • Laundering, restocking, and maintenance of dispensers.
  • Scrubs must be hygienically clean, individually folded, and poly-wrapped, meeting infection control standards (Hohenstein and CDC approved).
  • Contractor must provide a system for tracking garment lifecycle and usage.
  • Estimated 15,000 scrubs to be maintained, with pick-up and drop-off three times per week (Mondays, Wednesdays, Fridays).
  • Specific colors and sizes of scrubs are required for Operating Room and Sterile Processing Services.

Contract Details

  • Contract Type: Firm-fixed-price.
  • Period of Performance: 1 base year (July 1, 2026 - June 30, 2027) with four (4) 1-year options.
  • NAICS Code: 812331 Linen Supply, with a small business size standard of $40 Million.

Submission & Evaluation

  • Quotes must be submitted via email to Ralph Mielnik at ralph.mielnik@va.gov.
  • Submission Deadline: 05:00 PM Eastern on May 8, 2026.
  • Evaluation Factors: Technical Capability, Past Performance, and Price.
  • Evaluation Approach: Comparative evaluation process.
  • Quotes must be valid for at least 90 days.

Eligibility / Set-Aside

  • This is an unrestricted, full, and open competition.

Notes

  • This solicitation is issued as a Request for Quote (RFQ).
  • The solicitation document (36C24426Q0508 CSS Scrub Machine Wilmington VAMC.pdf) contains the full Statement of Work and all incorporated provisions and clauses.

People

Points of Contact

Ralph MielnikPRIMARY
ralph.mielnik@va.gov
Nicholas GuzenskiSECONDARY
nicholas.guzenski@va.gov

Files

Files

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Versions

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Combined Synopsis/Solicitation
Posted: Apr 21, 2026
Scrub Dispense and Return Machine Services: Wilmington VAMC | GovScope