SCS Phase Shifter Assy

Other / Unclassified

This document is a Memorandum for Vendors/Contractors from the Department of the Air Force, Air Force Life Cycle Management Center, dated February 2, 2022. It addresses "Unmarked Engineering Data." The memorandum states that if any drawings within a data set are not marked with a distribution statement and export control notice, they should be treated as if they have the following distribution statement: "DISTRIBUTION D. Distribution authorized to DoD and US DoD contractors only, Critical Technology, 2 February 2022." It also includes a warning regarding the export of technical data restricted by the Arms Export Control Act and the Export Administration Act, noting that violations are subject to severe criminal penalties.

An attachment contains instructions for controlling export-controlled technical data. Questions should be directed to Vickie Inlow at vickie.inlow@us.af.mil or 801-777-6228.

This document is relevant to bidders as it clarifies the handling and distribution of potentially unmarked engineering data. It informs vendors that such data will be considered "DISTRIBUTION D" and is restricted to DoD and US DoD contractors only. This is crucial for understanding data access, handling, and potential export control implications when responding to opportunities that involve technical data.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by a contractor under a contract. It outlines the specific data requirements, including titles, authorities, submission frequencies, and distribution instructions.

• Data Item Title: Test/Inspection Report (First Article Test Report)
• Authority: DI-NDTI-80809B
• Contract Reference: USAF AFMC 260 Block 9E
• Requiring Office: 415 SCMS/GUEA
• Submission Frequency: One-time
• First Submission: NLT 15 days after first article test.
• Distribution Statement: D (Department of Defense and U.S. DoD contractors only; limited access information).
• CUI Requirements: Specific instructions for marking and handling Controlled Unclassified Information (CUI) are provided.

This CDRL details a specific deliverable required from the contractor: a First Article Test Report. Bidders need to understand the requirements for preparing, submitting, and marking this report, including the deadline for the initial submission and any subsequent resubmittals. The distribution and CUI handling instructions are also critical for compliance.

Form / Attachment / Pricing Sheet

This document is an Engineering Data List (EDL) that specifies engineering drawings and related data for the AN/FPS-85 End Item, specifically the Phase Shifter Assembly. It details the drawings required for this component.

• End Item: AN/FPS-85
• Noun: PHASE SHIFTER ASSY
• Manufacturer: RAYTHEON COMPANY (CAGE: 06845)
• Drawings Listed:
  • 2016817 (Phase Shifter Assembly)
  • 2018974 (Shifter, Phase)
  • 2051874 (Wire, Electrical, Bare)
• Furnished Method Code: 'S' indicates these are furnished with the solicitation.

This EDL identifies specific engineering drawings that are being provided with the solicitation. Bidders should review these drawings to understand the technical requirements and specifications for the Phase Shifter Assembly and related components. The document also notes that release of this data to foreign entities is dependent on Foreign Disclosure Office approval.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by a contractor. It outlines the requirements for specific data items related to the AN/FPS-85 Eglin Radar system.

• Data Item No. A005: Counterfeit Prevention Plan (CPP).
• Authority: DI-MISC-81832.
• Frequency: 1 TIME.
• First Submission: Within 30 days of contract award.
• Government Review: Government comments due within 14 days of receipt; contractor re-submission due 7 days after receipt of comments.
• Format: Electronic submission via MS Office 2016 or newer, or PDF.
• Distribution: Specified distribution statements (D) and destruction notice are included.

This CDRL details a specific deliverable required from the contractor: a Counterfeit Prevention Plan. Bidders should note the requirements for its content (based on SAE AS5553), submission deadline, format, and the review process. This information is crucial for understanding the full scope of contractual obligations beyond the primary service or product.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by a contractor. It outlines the requirements for specific data items related to the AN/FPS-85 Eglin Radar system.

• Data Item Number (DID): A001
• Title: First Article Qualification Test Plan
• Subtitle: First Article Test Procedure
• Authority: DI-NDTI-81307A
• Contract Reference: USAF AFMC 260 Block 9C
• Requiring Office: 415 SCMS/GUEA
• Distribution Statement: D (Distribution authorized to DoD and U.S. DoD contractors only; contains limited access information).
• CUI Requirements: Specific instructions for marking and handling Controlled Unclassified Information (CUI).

This CDRL details a required deliverable: the "First Article Qualification Test Plan" and "First Article Test Procedure." Bidders need to understand this requirement to accurately estimate the effort and cost associated with preparing and delivering this plan and procedure as part of their proposal. The document also specifies submission deadlines (minimum 30 days prior to first article test) and handling requirements for sensitive information (CUI and Distribution Statement D).

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for preservation, packaging, and marking of materials for military and commercial shipment.

• Adherence to various military standards (MIL-STD) and industry standards (ASTM, ANSI) for packaging.
• Development of military packaging using MIL-STD-2073-1, including specific codes and instructions for special or hazardous materials.
• Application of commercial packaging practices per ASTM D3951 when prescribed.
• Implementation of military marking requirements per MIL-STD-129 for shipment and storage, including specific labels and tags.
• Compliance with International Standards for Phytosanitary Measures (ISPM 15) for wood packaging materials used in international trade.
• Special handling for electrostatic sensitive devices and modules per relevant standards.
• Use of Item Type Storage Codes (ITSC) as requested.
• Preparation and shipment of palletized unit loads per MIL-STD-147.
• Application of design criteria for specialized shipping containers per MIL-STD-648.
• Strict compliance with regulations for hazardous materials, including preparation, labeling, certification, and documentation (e.g., ICAO, CFR Title 49, IATA, IMDG, FED-STD-313, FAR clause 52.223-3).
• Use of the SPIRES website for retrieving special packaging instructions.
• Safeguarding and replacement of reusable shipping containers.
• Reporting of discrepancies via WebSDR.
• Accessing specifications and standards via the ASSIST website.

Not explicitly stated in this document, but implies ongoing contract requirements.

• Compliance with the latest revisions of all referenced standards and regulations.
• Obtaining Competent Authority Approval (CAA) for hazardous material shipments.
• Providing Safety Data Sheets (SDS) as required.
• Potential for specific packaging requirements to be defined by individual specifications, acquisitions, or task orders.

Solicitation / RFP / RFQ

This document outlines the manufacturing qualification requirements for the PHASE SHIFTER ASSY (NSN: 6125-00-838-7075, P/N: PM66194221/2016817-0501) for the AN/FPS-85 Eglin Radar application. It details the criteria and processes potential offerors must satisfy to be considered a qualified source.

• Prequalification Notice/Sources Sought: Offerors must notify the government of their intent to qualify.

• Facilities, Testing, and Inspection Capabilities: Offerors must certify access to or ownership of necessary facilities and equipment for manufacturing, inspection, testing, packaging, and storage, including RF signal testing capabilities.

• Data Verification: Offerors must provide a complete data package, including drawings and specifications.

• Manufacture/Process Verification: The item must be manufactured to conform to government requirements, with data provided to show quality, performance, and environmental evaluation results.

• Test and Evaluation/Verification: Offerors must submit a qualification test plan and a complete test report for government approval. Government may inspect testing processes.

• Qualification Article: Offerors must provide a pre-contract award qualification article for form, fit, and function evaluation.

• Qualification Requirement Cost Estimate: $19,000 for testing and evaluation.

• Qualification Time Completion Estimate: 90 days for engineering support activity.

• Eligibility: Offerors must be fully qualified before the contract award date. Qualification does not guarantee award.

• Proposal Evaluation: The award will not be delayed to allow vendors to meet qualification standards.

• Source Qualification Waiver Requirements (QWC): Criteria are provided for applying for waivers of qualification requirements, including prior supply to government, qualification on similar items, or previous qualification.

• Successful completion of qualification testing does not guarantee contract award.

• A post-contract award first article exhibit may be required to verify production capability.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the procurement of "PHASE SHIFTER ASSY" (NSN: 6125-00-838-7075 ZA). The acquisition is restricted to qualified sources: PHT Aerospace, BT Machine, VPI Technology, and Space Machine and Engineering. Contractors not currently qualified must submit a qualification package.

• The primary item is a "PHASE SHIFTER ASSY" with a specific NSN and multiple part numbers listed from various manufacturers.

• First Article (FA) testing is required for specific line items (0001AA, 0001AB, 0001AC). This includes a First Article Test Plan and a First Article Test Report.

• Items require IUID (Item Unique Identification) and must be marked in accordance with MIL-STD-130.

• Packaging and marking must comply with MIL-STD-129 and/or ASTM-D-3951.

• Supply chain traceability documentation is required.

• Counterfeit prevention measures are required.

• The contract type is not explicitly stated, but the RFQ implies a firm-fixed-price structure for the articles.

• Offered prices must be held firm for 120 days.

• Delivery is specified as "SEE SCHEDULE" with a "DELIVERY BY" date also indicated as "SEE SCHEDULE".

• The NAICS code is 335312 with a size standard of 1,250 employees.

• Quotations are due by Close of Business on 13 APR 2026.

• Evaluation will be based on Price or Cost as the most important factor, with all other factors combined being "Significantly Less Important than Cost or Price".

• Offers are invited to recommend economic purchase quantities.

• First Article Testing cost is a factor in evaluation, estimated at $20,000.00.

• This acquisition is restricted to qualified sources (PHT Aerospace, BT Machine, VPI Technology, Space Machine and Engineering).

• Solicitation is approved for U.S. Contractors Only.

• Less than a truckload shipment is acceptable and authorized.

• Early and partial deliveries are acceptable at no increase in cost.

• Contractors must inform the Contract Administrator immediately if they cannot meet the contractual delivery schedule.

• WAWF (Wide Area Workflow) is required for payment requests and receiving reports.