SEA 4th Quarter - Halal Menu FY2026

Form / Attachment / Pricing Sheet

This document provides critical delivery information and requirements for vendors responding to an RFQ for the FCI SEAGOVILLE institution for Fiscal Year 2026. It outlines the expected delivery schedule, specific delivery procedures, and detailed requirements for all awarded items.

• Delivery Schedule: Deliveries are expected by June 26, 2026, and must be coordinated with the Warehouse staff. Deliveries are accepted Monday through Thursday, 8:00 am to 2:00 pm, by appointment only.
• Delivery Requirements:
  • Deliveries must be palletized.
  • Items must not be out of date.
  • Specific temperature ranges are required for non-frozen perishables (34-41°F), canned goods (above 34°F and not frozen), and frozen foods (0°F or below).
  • Certified religious diet items must be marked with appropriate symbols (Kosher OU or Halal).
  • All items must comply with BOP National Menu Specifications; contractors must obtain these specifications.
  • Items will be inspected, and receipt may be conditional for up to five (5) business days for examination and testing.
  • Items failing to meet specifications will be refused.
  • Unacceptable items must be picked up by the vendor within one week of notification, or they will be disposed of by warehouse staff.
• Delivery Contacts:
  • FSA T. K. Jiles (email preferred): tjiles@bop.gov or 972-287-2911 ext 4080
  • Warehouse Foreman J. Jones (email preferred): j51jones@bop.gov or 972-287-2911 ext 4084

This document is essential for bidders to understand the logistical and quality control requirements for delivering products to FCI SEAGOVILLE. Failure to adhere to these delivery instructions and requirements could result in refusal of product, negative past performance ratings, and potential findings of non-responsibility for future awards. Bidders must ensure their proposed products and delivery capabilities align with these specifications.

Solicitation / RFP / RFQ

This document is a solicitation (Request for Quote - RFQ) for "4th Quarter - Halal Menu FY2026" for the Federal Bureau of Prisons, FCI Seagoville. The government is procuring Halal meals.

The solicitation details various Halal meals, including:

• Certified Halal Fish Fillet Meal (14 oz)
• Certified Halal Meat - 18 oz Beans and Franks Meal
• Certified Halal Meat - 16 oz Chicken Wing Meal
• Certified Halal Meat - 20 oz Chicken Cacciatore Meal
• Certified Halal Meat - 20 oz Chicken Chow Mein Meal
• Certified Halal Meat - 16 oz Turkey Cutlet Meal
• Certified Halal Meat - 16 oz Meatloaf Meal
• Certified Halal Meat - 15 oz Hawaiian Meatballs Meal
• Certified Halal Meat - 20 oz Spaghetti and Meatballs Meal
• Certified Halal - 7 oz Cheese Omelet Meal
• Certified Halal - 7 oz Spanish Omelet Meal
• Certified Halal Bologna Luncheon Meat

Each item has specific ingredient and preparation requirements. A Halal Certificate must be included with the submission. Failure to comply with Halal Menu Specifications may result in the item not being considered for award.

• Contract Type: Firm Fixed Price

• Period of Performance: Not explicitly stated, but the items are for "FY2026".

• Delivery Date: Final day for deliveries is 06/26/2026.

• Offer Due Date: 05/27/2026 at 10:00 CT.

• Evaluation Factors: Lowest Price Technically Acceptable is indicated.

• Submission Instructions: Offers are to be submitted to the office specified in the solicitation.

• The acquisition is set aside 100.00% for Women-Owned Small Business (WOSB).

• NAICS Code: 311999

• Size Standard: 13.0

• The solicitation incorporates by reference FAR 52.212-1, 52.212-3, and 52.212-4. These are attached.

• The document includes various contract clauses and provisions related to terms and conditions, combating trafficking in persons, availability of funds, privacy requirements, security of information systems, and small business representations.