SEA District: Full-Service Elevator Maintenance

Amendment / Modification

This amendment (0001) cancels the solicitation "SEA District Full Service Elevator Maintenance" (697DCK-25-R-00462).

• Item 00001 is canceled in its entirety.
• Item 00002 is canceled in its entirety.
• Item 00003 is canceled in its entirety.
• Item 00004 is canceled in its entirety.
• Item 00005 is canceled in its entirety.
• Item 00006 is canceled in its entirety.

This amendment cancels the solicitation, therefore all previous deadlines and submission requirements are no longer applicable.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for full-service elevator maintenance for the Federal Aviation Administration (FAA) Seattle District.

• Full-service maintenance contract including inspection, maintenance, repair, testing, and cleaning of all elevators and associated equipment.

• Elevators are accepted "as is"; obsolescence is not recognized. Replacement of obsolete parts with the next non-obsolete model requires a Bilateral Agreement.

• Excluded equipment includes repairs due to vandalism/negligence, cab/hoist way refinishing, underground hydraulic piping/cylinders, and mainline disconnect switches.

• Contractor is responsible for communication devices within hoist ways and 24-hour emergency elevator telephone monitoring.

• Housekeeping responsibilities include maintaining machinery rooms, hoist ways, pits, and elevator equipment in a clean condition, and proper disposal of waste.

• All work must comply with the latest editions of ASME A17.1 and A18.1 standards.

• Maintain original operating criteria including capacity, speed, performance time, door operation, traffic handling, response times, ride quality, and software/controls.

• Routine inspections, annual (Category 1) and 3-year (Category 3) testing for hydraulic elevators, and 5-year (Category 5) full load tests are required.

• Monthly firefighter service and emergency communication device tests are mandatory.

• Repairs for safety hazards must be made immediately.

• Response time for service calls is within 2 hours, with a 1-hour maximum for entrapment conditions.

• Preventive maintenance (PM) is required to ensure safe, reliable operation and prevent breakdowns.

• Not explicitly stated in this document, but pertains to the Seattle District.

• Contractor must assign an Account Representative.

• Personnel must be qualified, trained, and licensed (where applicable), and present valid federal/state identification.

• A written Maintenance Control Plan (MCP) must be submitted with the quote.

• Small replacement parts (retail cost <= $250.00) are at no additional cost to the FAA.

• Large replacement parts (> $250.00) require pre-approval, and pricing shall not exceed suggested retail price. Labor for large part replacement is negotiated.

• Materials must be new, best quality, and suitable for intended use.

• Government reserves the right to inspect and test all equipment.

• Contractor is responsible for safety and health compliance, including providing safety equipment.

• Access to work areas may be restricted due to airport operations.

• Contractor employees must report to designated personnel and sign a logbook upon arrival and departure.

• Contractor must maintain the government's wiring diagrams and update them with "as built" conditions.

• This is a usage-based contract.

Form / Attachment / Pricing Sheet

This document provides updated instructions for vendors on how to access and use the Delphi e-Invoicing web-portal for submitting invoices to the Federal Aviation Administration (FAA).

• Mandatory Electronic Invoicing: As of February 1, 2021, all FAA contractors are required to submit invoices electronically via the Delphi e-Invoicing web-portal.
• Account Setup Process:
  1. Provide Name, Email Address, and Phone Number to 9-AMC-FAA-iSupplier@faa.gov.
  2. ESC will generate a Delphi user account and email it.
  3. Create a Login.gov account using the same email address.
  4. Use the Login.gov account to access the Delphi e-Invoicing web-portal.
• Training: Vendors are encouraged to visit http://einvoice.esc.gov and select "Vendor Training."
• Support: For existing account issues or login problems, contact the ESC Delphi Help Desk at (405) 954-3000 or (866) 641-3500.
• Contract Modification: A contract modification will be issued to reflect this new electronic invoicing requirement; no other terms will be amended.

This document is critical for all current and potential FAA contractors. It outlines the mandatory process for invoice submission, requiring vendors to set up new electronic accounts. Failure to comply will impact payment processing. Bidders should familiarize themselves with the account setup steps and deadlines to ensure continued contract performance and timely payments.

Solicitation / RFP / RFQ

This solicitation is for "SEA District Full Service Elevator Maintenance" for the Federal Aviation Administration (FAA). The contract will involve furnishing all equipment, materials, labor, and supplies for full maintenance elevator service across multiple states and sites.

• Full maintenance elevator service.

• Work to be performed in accordance with the attached FAA Specifications and Applicable Wage Rates.

• Includes base year and four option years.

• Emergency CLIN for emergency repair/maintenance situations not covered under the PWS.

• Contract Type: Firm-fixed-price.

• Period of Performance:

  • Base Year: 12/01/2025 - 09/30/2026
  • Option Year 1: 10/01/2026 - 09/30/2027
  • Option Year 2: 10/01/2027 - 09/30/2028
  • Option Year 3: 10/01/2028 - 09/30/2029
  • Option Year 4: 10/01/2029 - 09/30/2030

• The total duration of the contract, including options, must not exceed 5 years.

• Proposal Submission Deadline: October 31, 2025, at 12:00 PM CT.

• Offers must be submitted electronically via email to marshavia.clark@faa.gov.

• Questions are due by October 15, 2025, at 12 PM CT. Submit questions via email to marshavia.clark@faa.gov.

• Site visits are optional; contact Monique Millican for arrangements.

• Award will be made to the lowest aggregate price for the base and all options.

• Evaluation will be based on fair and reasonable pricing.

• Offerors must be registered in the System for Award Management (SAM) database.

• Not specified in the provided sections.

• The solicitation includes numerous clauses and provisions covering various aspects such as insurance, contract administration, representations and certifications, Buy American Act, and records management.

• Attachments include SOW, Elevator List and Pricing Sheet, Wage Determination, and Invoicing Instructions.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing information for elevator maintenance services across various locations within the SEA District. It details the number of elevators, monthly costs, and total costs for a base year and four option years.

• Locations: Lists specific facilities such as OLM ATCT, BLI ATCT, PAE ATCT, ZSE ARTCC, S46 TRACON, SEA ASR, and SEA ATCT.
• Elevator Types: Differentiates between Traction, Hydraulic, and Stairlift elevators, including Passenger and Freight types.
• Pricing Structure: Provides columns for 'Monthly' and 'Total' costs for each elevator at each location.
• Contract Period: Outlines the Period of Performance (POP) for the Base Year (12/01/2025 - 09/30/2026) and Option Years 1 through 4.
• Totals: Includes subtotals for each location and grand totals for the Base Year and each Option Year.

This pricing sheet is crucial for bidders to understand the cost structure associated with providing full-service elevator maintenance. Bidders must use this document to formulate their pricing proposals, ensuring they account for the number and types of elevators at each specified location. The zero values indicated for all monthly and total costs suggest that this may be a template for future data entry or that specific pricing details are to be provided by the bidder.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act. It specifies the minimum wage rates and fringe benefits that must be paid to service employees working on covered federal contracts. Bidders must use this information to ensure compliance with labor requirements.

• Executive Order 14026 (Effective Jan 30, 2022 or later): Requires a minimum wage of $17.75 per hour (or higher if specified in the determination) for all hours worked on the contract in 2025.
• Executive Order 13658 (Awarded Jan 1, 2015 - Jan 29, 2022, not extended after Jan 30, 2022): Requires a minimum wage of $13.30 per hour (or higher if specified in the determination) for all hours worked on the contract in 2025.
• Fringe Benefits: Specific fringe benefits are listed, including Health & Welfare ($16.275 per hour), Paid Sick Leave, Holidays (minimum 8 paid holidays per year), Pension ($10.06 per hour), Educational Fund ($0.80 per hour), 401(k) Annuity ($10.40 per hour), and Elevator Work Preservation Fund ($1.60 per hour).
• Geographic Scope: Applies to contracts performed in specific counties within Idaho, Montana, Oregon, and Washington, and specific counties in Wyoming.

This wage determination is critical for accurate cost estimation and proposal development. Bidders must factor these minimum wage and fringe benefit costs into their pricing to ensure compliance and competitiveness. Failure to adhere to these rates can lead to contract non-compliance.