V--SEASONAL FIRE HOUSING FOR WINNEMUCCA DISTRICT

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the "SEASONAL FIRE HOUSING FOR WINNEMUCCA" solicitation (140L3926Q0012).

• Housing Configuration: Single-family homes are acceptable if each firefighter has a private bedroom, with common areas (kitchen, living room, laundry) shared. Restrooms can also be shared.
• Definition of "Units": A "unit" refers to an individual needing housing (i.e., one person per single occupancy room). Therefore, 9 units mean 9 single occupancy rooms are needed.
• Occupancy: For all housing types (hotel, apartment, house, modular home), occupancy is interpreted as one employee per bedroom/room. Multi-bedroom units are acceptable if each employee has their own private bedroom.
• Pricing: Pricing should be submitted "Per Person", not per unit/property, as multiple people could share a property.
• Parking: One parking spot is required per bed. For residential homes, street-side parking is acceptable if permitted.
• Housing Types for 12-Month Term: The 12-month term requires housing such as a house, apartment, mobile home, park model, or equivalent, not a triplex or hotel.
• Item #00030 (SF1449): A 3-bedroom house is acceptable for Item #00030, which indicates 3 units.
• Cleaning Services: Housekeeping is only required for hotel/motel/triplex units where it is typically offered. It is not required for rental apartments or houses, nor is cleaning required after personnel rotates out.
• Award Flexibility: The government may make multiple awards, and a proposal including only hotel accommodations is acceptable.
• Tax Exemption: The contract is tax-exempt, and a tax exemption certificate will be provided.
• Incumbent: No identical past requirements, but similar needs have existed. Vendors should search SAM.gov for more information.
• Third-Party Vendors: Third-party companies providing hotel lodging are allowed to bid, and vendors are permitted to use hotels as subcontractors.
• Award Timeline: The intent is to award the contract within 2 weeks of the solicitation close.
• Personnel Location: Employees do not all have to be in the same hotel.
• CLIN Applicability: CLINS 0010 and 0020 can be hotels, but CLINS 0030 and 0040 cannot be hotels.

These clarifications refine the understanding of acceptable housing types, occupancy, pricing, and service requirements, directly impacting how vendors should prepare their proposals and structure their pricing.

Amendment / Modification

This amendment (0001) to solicitation 140L3926Q0012 modifies the original solicitation. The primary purpose is to address questions raised by vendors.

• The amendment extends the deadline for proposal submissions.

• The amendment extends the deadline for submitting questions.

• Proposals are now due by 03/24/2026 at 13:00 PT.

• Questions are now due by 03/17/2026 at 10:00 AM PT.

• The period of performance remains 05/01/2026 to 04/30/2027.

• All quotes and questions should be submitted to Tyler Johnson at Tyler_Johnson@ios.doi.gov.

Other / Unclassified

This document outlines the Rules & Regulations for tenants residing in government-provided housing at the Winnemucca Station. It details the expectations and responsibilities for employees living in these quarters, emphasizing that residency is a privilege that can be revoked.

• Professionalism: All personnel must conduct themselves professionally at all times.
• Noise and Conduct: Excessive noise and disruptive actions are prohibited.
• Cleanliness and Trash: Units must be kept clean and sanitary. Trash must be disposed of properly.
• Smoking: Smoking is strictly prohibited inside units and may result in eviction and extra cleaning fees.
• Cooking: Cooking is only permitted in units with a stove; microwave meals are allowed if a microwave is present.
• Pets: No pets are allowed.
• Safety and Security: Residents are responsible for their own security. Illegal drug use or sale is prohibited and will result in prosecution and dismissal. Doors should be locked when absent. Use and storage of flammable materials are restricted. Barbecues are prohibited on porches/balconies if they pose a fire hazard.
• Guests: Guests not on the rental agreement may stay for a maximum of two consecutive days.
• Speed Limits: Posted speed limits must be obeyed; violations can lead to eviction and reporting to law enforcement.
• Safety Equipment: Smoke alarms and fire extinguishers must not be removed; tenants must report any inoperable units.
• Guest Conduct: Tenants are responsible for their guests' behavior.
• Misconduct: Defined as intentional violations of rules or laws, including disturbing the peace, drug offenses, theft, arson, property destruction, violence, or harassment. Misconduct requires immediate reporting to law enforcement and fire management, leading to eviction.
• Maintenance: Residents must report needed repairs promptly and cannot make alterations without owner consent.
• Parking: Designated parking areas must be used; fire zones and "No Parking" areas must remain clear. Vehicles may be towed if parked improperly. Auto repairs are prohibited on premises. Residents are responsible for cleaning oil spills from their vehicles.

While not a solicitation, this document is crucial for potential bidders if the opportunity involves providing or managing housing for personnel at the Winnemucca Station. It outlines the operational standards and tenant expectations that would need to be met by any contractor responsible for these facilities. It highlights the importance of maintaining a professional, safe, and orderly living environment.

Solicitation / RFP / RFQ

This solicitation is for lodging services for Winnemucca District Office Seasonal Fire employees in Winnemucca, NV. The Bureau of Land Management (BLM) is procuring these services.

• Minimum requirement: 9 units for a 6-month period of performance (POP) and 3 units for a 12-month POP.

• Potential additional need: 1 unit for 6 months and 1 or 2 units for 12 months, depending on final hiring outcomes and available funds.

• The specific requirements for various units are detailed in the Statement of Work (SOW).

• The NAICS code for this acquisition is 531110 (Lessors of Residential Buildings and Dwellings) with a size standard of $34 Million.

• The government anticipates awarding a single firm-fixed-price contract, but may consider multiple awards.

• Period of Performance: May 1, 2026, to April 30, 2027.

• Proposal Submission:

  • Quotes and supporting documentation must be submitted electronically via email to Tyler_Johnson@ios.doi.gov.
  • Quotes must be submitted in two parts: Technical/Past Performance (Part 1, no pricing) and Price (SF1449).
  • Each part must be separate and complete.

• Key Deadlines:

  • Questions due: March 17, 2026, at 10:00 AM PT.
  • Proposals due: March 24, 2026, at 1:00 PM PT.

• Evaluation Criteria:

  • Quotes will be evaluated on a best-value, trade-off basis.
  • Factors, in descending order of importance, are: Technical Proposal, Past Performance, and Price.
  • Technical proposal requirements include details on amenities, utilities, furniture, room availability, photos, and passing inspection.
  • Past performance requires at least three similar housing contracts completed within the last five years, with detailed information.
  • Price requires completion of SF 1449 with nightly and monthly rates for each line item, including all associated costs and early departure costs.

• This acquisition is unrestricted.

• The solicitation incorporates numerous FAR clauses by reference. Offerors are advised to review these carefully.

• The Statement of Work (SOW), SCA Wage Determination 2015-5601, and Winnemucca Station Housing Rules and Regulations are attached.

Statement of Work (SOW) / Performance Work Statement (PWS)

To establish a purchase order for housing accommodations for 2026 Fire Seasonal Employees for the U.S. Wildland Fire Service - Winnemucca District - Nevada.

• Provide housing units (hotel, motel, house, apartment, mobile home, park model, triplex, or equivalent) for seasonal employees.

• Housing must be located within a five-mile radius of Winnemucca District Fire Station 21.

• Employees may be absent for extended periods (days to 21 days) and should not be required to check in/out; personal belongings may be left.

• Parking for at least one space per unit is required when employees are in residence.

• Alternate housing must be provided if bed bugs or health/safety concerns arise.

• Flexibility for quantity reduction is required.

• Housing must comply with health and safety standards and is subject to inspection.

• Specific amenities are required for both Hotel/Motel and House/Apartment types (see document for full list).

• Utilities must be included and HVAC must be usable 24/7 with no cap for House/Apartment types.

• Residents are not responsible for maintenance, repairs, or yard work for House/Apartment types.

• Hotel-Motel or Equivalent: 05/01/2026 to 11/30/2026 (9-10 units).

• House-Apartment-Modular Home- Park Model or Equivalent: 05/01/2026 to 04/30/2027 (3-5 units).

• Location: Within a five-mile radius of Winnemucca District Fire Station 21, Winnemucca, NV 89445.

• Bidders must submit quotes identifying the "per person per day rate" based on occupancy.

• Government rules and regulations are detailed in the "Winnemucca District Housing Rules and Regulations" attachment.

• The government may request a site visit to proposed facilities.

• Any additional rules must be submitted with the quote.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for the State of Nevada, specifically for the counties of Elko, Eureka, Humboldt, Lander, Pershing, and White Pine. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing" and details Health & Welfare benefits ($5.55 per hour or $222.00 per week).
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage adjustments).
• Outlines requirements for vacation and holidays.
• Provides guidance on hazardous pay differentials and uniform allowances.
• Details the "Conformance Process" for unlisted classifications.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a contract in the specified Nevada counties. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to be compliant. It directly impacts the cost proposal and overall competitiveness of bids for service contracts in this region.