Security Camera System- Fayetteville, AR

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for video surveillance systems.

• Building Square Footage: The building is 100,039 sq ft.
• Budget: Budget information is not available.
• Incumbent: This is a new requirement; there is no incumbent.
• Video Analytics: Video analytics are not required. The system will integrate with existing servers.
• Software Version: The current Avigilon software is Version 8 (Unity).
• Licenses: Avigilon Smart Licenses for Version 8 are required for new cameras.
• Camera Locations: Specific camera locations and floor plans will be provided upon award of the contract. A floor plan showing 17 cameras was provided, but the SOW indicates 19; specific locations for the additional cameras will be determined post-award.
• 3rd Floor Cameras: New cameras are not required for the 3rd floor.
• Mini Dome Camera: A 2MP Mini Dome camera is needed for locations where camera size is a concern.
• Mounting: Specific camera mounting (pendant vs. wall) will be determined after contract award.
• Server Capacity: The current infrastructure will be utilized for connecting the new cameras; a new server is not anticipated.
• Video Retention: Video retention requirements are not applicable (N/A).

These clarifications address specific technical details, equipment compatibility, and site information. Bidders should ensure their proposals account for the specified software version, licensing requirements, and the understanding that detailed site plans and camera locations will be finalized post-award. The requirement for video analytics has been removed.

Solicitation / RFP / RFQ

This document is a solicitation for commercial items, specifically a Security Camera System. It outlines the government's request for proposals (RFP) for this item.

• The primary deliverable is a "Security Camera System".

• Delivery is required within 30 days after award.

• The solicitation number is 232SA2600238.

• The issue date is March 23, 2026.

• The offer due date is April 7, 2026, at 1000 CT.

• The North American Industry Classification Standard (NAICS) code is 334512, with a size standard of 650.

• Bidders are instructed to complete blocks 12, 17, 23, 24, and 30.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference, which are attached.

• This acquisition is set aside 100.00% for Small Business.

• The solicitation is issued by USDA ARS Acquisition and Property D, located in Beltsville, MD.

• Delivery is FOB Destination.

• Payment will be made by the issuing office unless otherwise specified.

Statement of Work (SOW) / Performance Work Statement (PWS)

To enhance security by installing a new security camera system in areas where ARS employees work, thereby safeguarding valuable assets, equipment, real property, facilities, personnel, and data from theft, vandalism, and other damage. The system aims to deter criminal activity and provide real-time monitoring and alerts.

• Installation of security cameras compatible with the existing Avigilon system.

• Provision of a camera license channel with a 1-year service plan.

• Supply of all necessary equipment, cables, and materials.

• Cameras must range from 2 to 8 MP and include mini-dome (in-ceiling mount), indoor dome, and fisheye dome types as needed.

• Housings and brackets must be included.

• Camera Installation: Includes a 1-year smart plan, license channel, and all cables/materials.

• 2 MP Mini Dome Cameras: 1 unit, in-ceiling mount, compatible with existing equipment.

• 5 MP Indoor Dome Cameras: 1 unit, compatible with existing equipment.

• 2 MP Indoor Dome Cameras: 16 units, compatible with existing equipment.

• 8 MP Fisheye Dome Cameras: 1 unit, compatible with existing equipment.

• Pendant Housings: 2 units, compatible with existing equipment.

• Camera Brackets: 2 units, compatible with existing equipment.

• Installation location: SEA POULTRY PRODUCTION AND PRODUCT, 1260 W MAPLE STREET, UNIV OF ARKANSAS, POSC, RM 0-303 FAYETTEVILLE AR POSC.

• Facility access is available during normal business operations (Monday – Friday, 7:30 AM – 4:30 PM). Access is restricted during federal holidays.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for a security camera system for the USDA-ARS in Fayetteville, AR. It constitutes the only solicitation, and a separate written solicitation will not be issued. The acquisition is set-aside for small business concerns.

• A security camera system compatible with the existing Avigilon system.

• Cameras ranging from 2 to 8 MP, including mini-dome, indoor dome, and fisheye dome types.

• Camera license channel with a 1-year service plan.

• All necessary cables and materials.

• Housings and brackets.

• Equipment must be compatible with and integrate with the existing Avigilon system.

• Anticipated award type: Firm-fixed-price requirements contract.

• Awardee: One award is anticipated.

• Submission Deadline: Questions are due by March 30, 2026, 4:00 PM Central Time. Offers are due by the date specified for receipt of offers (not explicitly stated in this excerpt, but implied to be after question deadline).

• Submission Method: Electronic submission via email to jessica.pacheco@usda.gov.

• Quotation Requirements: Must include pricing, SAM UEI, acknowledgment of amendments (SF-30), active SAM.gov registration, and a technical package describing company capability, technical, and management approach.

• Offer Acceptance: Offers must be held firm for 90 calendar days from the offer receipt date.

• Evaluation Criteria: Award will be made to the offeror representing the best value to the Government. Evaluation will be based on:

  • Price: Fair and reasonable.
  • Technical Acceptability: Must be the exact brand name, make, and model specified, include documentation, be new, and meet delivery requirements. Alternate, substitute, or "equal" products will be deemed technically unacceptable.
  • Past Performance: Evaluated using a rating system (Acceptable, Neutral, Unacceptable) based on prior contract performance.

• Evaluation Method: Only the lowest priced offer will be evaluated for Technical Capability. The process continues in order of lowest priced offer until the lowest priced, technically acceptable offer with acceptable or neutral past performance is identified.

• Set-Aside: Total Small Business Set-Aside.

• NAICS Code: 334512

• Small Business Size Standard: 650

• Eligibility: All responsible sources may submit a quotation. Offerors, or the product or service, are not required to meet a qualification requirement to be eligible for award.

• Refer to "Attachment 1 - Solicitation Terms and Conditions" for applicable clauses, instructions, and evaluation criteria.

• Refer to "Attachment 2 – Specifications" for detailed specifications.

• The solicitation incorporates numerous FAR and AGAR clauses and provisions by reference. Key clauses include those related to commercial products, whistleblower rights, combating trafficking in persons, small business subcontracting, buy American, and DEI compliance.