Security Gate Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Austin Information Technology Center (AITC), is soliciting proposals for Security Gate Maintenance and Repair Services in Austin, TX. This contract aims to ensure the operational reliability and security of critical gate infrastructure, including specific gate models and control equipment. Quotes are due by April 23, 2026, at 1:00 PM EDT.
Scope of Work
This Firm-Fixed-Price (FFP) contract requires comprehensive maintenance and repair services for security gates (models 400, 450 E, 773, LXL) and associated control consoles at the VA AITC. Key requirements include:
- Preventative Maintenance: Twelve (12) annual visits, comprising ten (10) monthly and two (2) semi-annual preventative maintenance visits.
- Emergency Repairs: A 1-hour telephone response time for emergencies, with repairs to be completed within 24 hours (or the next day if called after 3:00 PM CT). Gates should not be out of service for more than one week.
- Spare Parts: Provision of manufacturer-recommended spare parts.
- Reporting: Submission of monthly progress reports detailing work, problems, and resolutions.
- Personnel: All work must be supervised by certified, experienced personnel who meet Medium/MBI background investigation security requirements.
- Compliance: Adherence to FISMA and VA directives regarding information security and privacy.
Contract & Timeline
- Contract Type: Single Award, Firm-Fixed-Price (FFP)
- Period of Performance: A 1-year base period (May 16, 2026 – May 15, 2027) with four (4) 1-year option periods.
- Set-Aside: Unrestricted / Full and Open Competition.
- Estimated Value: The solicitation references a potential value of $25 Million.
- Quotes Due: April 23, 2026, 1:00 PM EDT.
- Questions Deadline: April 15, 2026, 1:00 PM EDT.
- Published Date: April 8, 2026.
Evaluation
Proposals will be evaluated based on:
- Technical Capability: Most important factor, assessed on an acceptable/unacceptable basis.
- Past Performance.
- Price: Award will be made to the lowest evaluated price among technically acceptable offers.
Eligibility & Submission
- Experience: Vendors must have a minimum of five (5) years of prior experience in automatic gate installation and maintenance.
- Authorization: Must be a factory-authorized maintenance provider or direct representative of B&B ARMR.
- Submission: Quotes must be emailed to Brandi Luna (Brandi.Luna@va.gov) and Brian Tedesco (Brian.Tedesco@va.gov).