Security IT Destruction and Paper Shred

Request for Information (RFI)

This RFI is issued by the U.S. Army Contracting Command-Redstone, in support of PEO Aviation Headquarters, to conduct market research for physical records management services. The government is seeking information on potential sources capable of providing these services at Redstone Arsenal, Alabama.

Services Required:

• Offsite Paper Shredding: Quarterly service involving 96-gallon bin swaps (36 bins provided). Shredding must meet industry standards (particle size no larger than 5/8-inch). Shredded paper must be securely baled and responsibly disposed of (e.g., recycled).
• Box Purge: A one-time service for purging 30 standard banker boxes, with documents processed similarly to quarterly shredding.
• Hard Drive Collection and Destruction: Annual service for approximately 150 hard drives. Requires secure collection, certified destruction ensuring permanent and irreversible data erasure, and barcoding for tracking. Destruction must comply with NAID AAA Certification standards.

Contract Details:

• Contract Duration: One-year base contract with four one-year option periods.
• Location: Redstone Arsenal, Alabama.

Certification Requirements:

• NAID AAA Certification: Mandatory for vendors. This includes stringent security measures such as employee background checks, drug screening, secure destruction processes, auditable proof of destruction, and $2,000,000 in general liability insurance.

Additional Details:

• Employees must sign NDAs, wear company-issued IDs and uniforms.
• Shredding facilities require secure, monitored destruction areas, alarm systems, and controlled visitor access.
• Vehicles must be roadworthy with lockable, enclosed boxes.
• Materials must be destroyed within specified timeframes (3 business days for bin contents, 15 business days for large purges).
• Certificates of Destruction and receipts for pickup are required.

This is an RFI for planning purposes only and does not constitute a solicitation. Responses are voluntary and will not be compensated. No RFP is available at this time. Potential offerors are responsible for monitoring SAM.GOV for future solicitations.

Interested parties should provide:

1. Full company name
2. Business size
3. Socio-economic status (if applicable)
4. Points of Contact (name, position, office, phone, email)
5. CAGE Code
6. Unique Entity Identifier (UEI)

To Be Determined (TBD). Submit responses via email to the points of contact listed.

• Lisa S. Armes, Contracting Officer: lisa.s.armes.civ@army.mil, (520) 674-8668
• LaToya T. Whitsett, Contract Specialist: latoya.t.whitsett.civ@army.mil

561990 - All Other Support Services

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for paper and IT media destruction services at Redstone Arsenal, Alabama.

• Offsite Paper Shredding (Quarterly): Includes a quarterly (12-week cycle) swap of 36 96-gallon bins. Pickup hours are 9:00 AM - 3:30 PM, Monday-Friday. Shredding must use commercial-grade equipment producing particle sizes no larger than 5/8-inch. Shredded paper must be securely baled and responsibly disposed of (recycled or destroyed, not reused for animal bedding or packing).

• Box Purge (One-off Service): A one-time purge of 30 standard banker boxes (10"x12"x15"), palletized, to match the quarterly shredding service.

• Hard Drive Collection and Destruction (Annual): Annual destruction of 150 hard drives. Requires secure collection, certified destruction ensuring permanent and irreversible data erasure, compliance with AAA NAID Certification standards, barcoding and tracking for verification, and destruction using equipment like the Obig-ShredPax AZ-7V or equivalent. Destroyed pieces must be recycled or sent to a landfill.

• Shredding equipment must produce particle sizes no larger than 5/8-inch.

• Shredding system must be capable of shredding 8 tons of paper per hour.

• Materials collected from secure bins must be destroyed within 3 business days of arrival.

• Large purges must be destroyed within 15 business days, with customer notification for delays.

• A Certificate of Destruction must be provided for all services.

• Customers must receive a receipt at pickup.

• Regular quality control checks are required.

• Contract Duration: One base year with four option years.

• Location: Redstone Arsenal, Alabama.

• Certification: Vendor must be AAA NAID Certified, adhering to stringent security requirements including pre-employment/random background checks and drug screening for all employees, written verifiable processes for secure destruction, proof of unreadable shredded output, $2,000,000 general liability insurance, and regular NAID audits.

• Additional Details: All employees must sign confidentiality agreements and wear company-issued IDs/uniforms. The shredding facility needs a secure, monitored destruction area (90-day recording), a monitored alarm system, visitor logs, and escorted visitors. Vehicles used for transfer must have lockable cabs, enclosed boxes, and government roadworthiness inspections. Materials must be securely contained during transfer. Containers must be lockable. Operational systems (alarms, cameras) must be checked regularly.