Seedhouse & Headhouse HVAC Coverage
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The USDA Agricultural Research Service (ARS) is conducting a Sources Sought to identify qualified Small Business, SBA-certified HUBZone, Women-Owned, or Service Disabled Veteran-Owned Small Business (SDVOSB) contractors for HVAC full coverage service agreements for its Seedhouse & Headhouse facilities in Pullman, WA. This is market research, not a solicitation. Responses are due by April 5th, 2026, at 12:00 p.m. ET.
Scope of Work
The requirement is for a service agreement providing comprehensive HVAC services, including full coverage service agreements, preventive maintenance, and emergency repair for the USDA Plant Germplasm Introduction & Testing Research Unit's Greenhouse/Headhouse and Seed Storage facilities. Key services include:
- Headhouse and Storage HVAC Full Coverage Service Agreements: Comprehensive service for both systems.
- Preventive Maintenance: Scheduled maintenance based on equipment analysis, run time, application, system location, and manufacturer recommendations, including standardized routines, inspection, and reporting.
- Repair and Replacement: Repair or replacement of worn or failed components with new or reconditioned parts.
- Emergency Service: 24/7 on-site emergency service, including labor, parts procurement, and travel.
- Filter Service: Quarterly replacement of air filters.
- Condenser Coil Cleaning: Annual cleaning of condenser coils.
- Belt Service: Annual replacement of drive belts.
- Support Service: On-line telephone consultation and remote diagnostic/troubleshooting.
Contract & Timeline
- Type: Sources Sought / Market Research
- Product/Service Code: J066 (Maintenance, Repair And Rebuilding Of Equipment: Instruments And Laboratory Equipment)
- Set-Aside: Market research to determine potential set-asides for Small Business, HUBZone, Women-Owned, or SDVOSB firms.
- Response Due: April 5th, 2026, 12:00 p.m. ET
- Published: March 27th, 2026
Evaluation
Responses will be used by the Government to conduct market research and make an appropriate acquisition decision, determining whether to limit competition to specific small business firms or proceed with an unrestricted solicitation.
Submission Instructions
Interested vendors should submit a Capabilities Statement (no more than 10 pages) to Katelyn Nelson (Katelyn.Nelson@usda.gov) by the deadline. The statement should include:
- Organization Name, Contact Name, e-mail, and phone number.
- Organization's UEI number.
- Business size status for the applicable NAICS code.
- A statement of interest in any forthcoming acquisition.
- A statement of capability to perform the detailed requirements outlined in the SOW.
- Country of origin of product.