Semi-Automatic Cart Washer/Dryer System - Lake City, FL

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for a semi-automatic cart washer/dryer system for the Lake City VA Medical Center. The acquisition is being conducted under FAR Part 13 Simplified Acquisition Procedures.

• One (1) Semi-Automatic Cart Washer/Dryer System (Item 0001).

• System must sanitize and automatically dry heavily soiled plastic and fiberglass laundry/linen carts (minimum size 70 inches).

• Must wash and dry a minimum of 20 carts per hour.

• Manual loading and unloading from the same door.

• Constructed of double-wall, reinforced high-impact material, resistant to steam, acids, bleaches, etc.

• Equipped with a color touch-screen programmable control system.

• Includes safety features such as door interlocks, emergency stop buttons, and UV lighting in the wash chamber.

• Electrical Requirements: 208 volts, 3 phase, 60 hertz.

• Installation services are required, including removal of trade-in equipment, delivery, installation, and training.

• Equipment must meet hurricane and lightning protection codes for the Lake City VAMC location.

• Specific plumbing, electrical, and insulation requirements are detailed.

• Contract Duration: 195 days total (45 days for delivery, 30 days for installation, including shakedown and training).

• Delivery: Within 45 days after contract effective date.

• Installation: Within 30 days after delivery.

• Warranty: 12 months for labor/workmanship, 18 months for parts, after acceptance.

• Service response: Within 24 hours for routine and emergency service.

• Quotes are due by February 27, 2026, 12:00 PM CST.

• Quotes must be submitted in PDF format via email to Maria Alba (Maria.Alba@va.gov).

• Quotes must be submitted in two separate parts: Volume I - Technical Quote and Volume II - Price Quote.

• Evaluation will be based on Best Value, considering Equipment Capabilities, Space Utilization, Past Performance, and Price.

• Technical quotes must include specific details, product literature, and highlighted compliance with technical specifications. The statement "COMPLIES" is not acceptable.

• Site visits are the responsibility of the contractor and can be scheduled by contacting Harold B. Peterson.

• This solicitation is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-aside.

• NAICS Code: 333310, Size Standard: 1000 employees.

• The document incorporates numerous FAR and VAAR clauses and provisions.

• Original Equipment Manufacturer (OEM) must guarantee availability of servicing and replacement parts for 10 years.

• Installation Design Drawing and As-Built Drawing sealed by a licensed professional Architect-Engineer are required deliverables.

Form / Attachment / Pricing Sheet

This document, VAAR 852.219-73, outlines the requirements and definitions for a total set-aside for Certified Service-Disabled Veteran Owned Small Businesses (SDVOSB) for the Department of Veterans Affairs. It details the criteria a business must meet to be considered an SDVOSB and the limitations on subcontracting that apply to such contracts.

• Definition of SDVOSB: Specifies criteria including ownership, control, meeting Federal small business size standards, and certification through the SBA database.
• Eligibility for Award: Requires concerns to be small businesses under the assigned NAICS code and listed as an SDVOSB participant in the SBA certification database at the time of offer and award.
• Limitations on Subcontracting (LOS): Details the percentage of contract performance that must be performed by the SDVOSB prime contractor or other certified SDVOSBs, with specific percentages for services (50%), supplies/products (50%), general construction (85%), and special trade construction (75%).
• Joint Ventures: Outlines eligibility requirements for joint ventures.
• Precedence: States that the VA Veterans First Contracting Program takes precedence over inconsistencies with SBA programs.
• Misrepresentation: Warns of debarment for willful misrepresentation of SDVOSB status.

This clause is critical for any bidder intending to participate in an SDVOSB set-aside opportunity. It clarifies the strict certification and ownership requirements, the necessity of being listed in the SBA database, and the significant subcontracting limitations that must be adhered to throughout contract performance. Failure to meet these criteria can result in offers not being considered or potential debarment.