Server Racks

Form / Attachment / Pricing Sheet

This document provides essential shipping expectations and guidelines for vendors delivering items to the Dakota Warehouse. It outlines notification requirements, warehouse capabilities, and specific instructions for various trailer types and cargo configurations.

• Contact Information: FDC Logistics Team email (sdshipments@fnal.gov) and phone number for appointments (605-389-3344).
• Warehouse Limitations: No overhead lift capabilities (crane/gantry), no ground level dock doors. Requires 2 weeks advance approval for special handling equipment.
• Shipment Notification: Required before shipping. Domestic shipments without notification, BOL, or exceeding handling capabilities may be returned.
• Trailer/Cargo Specifics: Detailed requirements for Flatbed/Conestoga, Stepdeck/Dropdeck/Lowboy/Double drop, Dry van/Box truck, Containers, and Miscellaneous cargo.
• Key Restrictions: Damaged shipments will be rejected. Items over 8 feet in length or 8,000 lbs may require approval. Items exceeding dock door dimensions may not be unloaded. Containers must be shipped with doors facing the rear.

Vendors must adhere to these guidelines to ensure successful delivery and avoid rejection or return of shipments. Understanding these requirements is crucial for proper planning, equipment selection, and timely delivery to the Dakota Warehouse.

Form / Attachment / Pricing Sheet

This document, "Subcontractor Annual Representations & Certifications (SARC)," is a form required by Fermi Forward Discovery Group, LLC for its subcontractors. It collects essential business and compliance information from potential subcontractors to ensure they meet federal requirements and are eligible for awards.

• Offeror Information: Collects details such as Offeror Name, Parent Company Name, address, contact information, number of employees, EIN/TIN, website, NAICS and DUNS numbers, and SAM.gov registration status.
• Business Category: Requires representation of ownership (U.S. Owned, Foreign Owned, etc.) and operating structure (Corporation, LLC, Partnership, etc.).
• Small Business Classifications: Allows the offeror to self-certify as a Large Business, Small Business, or Foreign Business, and to select applicable diversity categories (e.g., Woman-Owned, Veteran-Owned, HUBZone).
• Executive Compensation: Gathers information on the top five executives' compensation if certain federal funding thresholds are met.
• Offeror Responsibility: Includes certifications regarding accounting systems, responsible business practices (e.g., no trafficking of persons, no forced labor), and compliance with FAR 52.222-54 Employment Eligibility Verification (E-Verify).
• Export/Import Control Certifications: Requires agreement to comply with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes representations regarding limitations on pass-through charges for cost reimbursement subcontracts.
• Certification: A final section for a duly authorized representative to certify the accuracy of all statements.

This form is critical for any entity seeking to subcontract with Fermi Forward Discovery Group, LLC. Bidders must accurately complete all relevant sections to demonstrate their eligibility, compliance with federal regulations, and business status. Failure to complete this form correctly may prevent an award. The document also outlines reporting requirements for changes in status and executive compensation, which bidders must be prepared to provide.

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," outlines various certifications and representations required from offerors for the PUR-466 opportunity. It details specific clauses related to export/import control, Buy American Act compliance, independent price determination, lobbying, responsibility matters, combatting trafficking in persons, and patent rights. Offerors must review and complete these sections as applicable to their proposal and the contract's estimated value.

• Export/Import Control: Requires information on the offeror's point of contact and certifications regarding the nature of items furnished (e.g., specially designed for military/space, dual-use items).
• Buy American Act: Includes definitions and certifications related to domestic construction materials and end products, with specific clauses for construction materials (OCT 2022) and supplies (OCT 2022).
• Certifications #2 (≥ $150,000): Covers independent price determination, disclosure regarding payments to influence federal transactions, responsibility matters (debarment, suspension, taxes, defaults), and lobbying activities.
• Certifications #3 (≥ $550,000): Addresses combatting trafficking in persons and requires a compliance plan for contracts performed outside the U.S. or involving services performed outside the U.S. with an estimated value exceeding $550,000.
• Patent Rights: Outlines requirements for patent rights retention and acquisition by the government, with specific provisions for small businesses, universities, and nonprofit organizations.
• Revision Table: Details changes made to the document across various revisions, including name changes, clause updates, and form field fixes.

This document is critical for bidders to understand and complete accurately. Failure to provide the required certifications may render an offeror non-responsible or lead to contract termination. Bidders must carefully review each section to determine applicability based on their company's status, the nature of their proposed work, and the contract's value. The document guides offerors on how to represent their compliance with various federal regulations and policies.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for server cabinets (rack mounts) for detector electronics. The procurement is being conducted by Fermi Forward Discovery Group (FFDG) for Fermi National Accelerator Laboratory (Fermilab). This is a combined synopsis/solicitation for commercial products, prepared in accordance with FAR subpart 12.6. The government intends to award a single Firm Fixed Price (FFP) contract on an all-or-non basis to the most advantageous offeror.

• Item: Server Cabinets (Rack Mounts)

• Product #: KH-3100-3-001-42

• Description: 42U LINIER® Server Cabinet with Glass/Vented Doors, 36" Depth. Includes locking doors, removable side panels, 1300 lb. weight capacity (800 lbs. on casters), top laser knockouts, adjustable cage nut mounting rails, preinstalled casters and levelers. A 24" depth option and other sizes (22U, 27U, 37U) are also available. Includes a 5-Year Limited Warranty.

• Quantity: 162

• Contract Type: Firm Fixed Price (FFP)

• Delivery: F.O.B. Fermi National Accelerator Laboratory (Fermilab), Batavia, IL 60510, Freight prepaid (delivered).

• Quotations Close: 1 MAY 2026, 4:00 p.m. CT

• Submission Method: Written submissions only. Oral communications are not acceptable.

• Evaluation: The government will award to the responsible offeror whose offer conforms to the requirements and is most advantageous based on criteria within the solicitation.

• Required Documents: Completed RFP page with price, completed SARC (Subcontractor Annual Reps & Certs), and PUR-466 (Proposal Certifications).

• This is a commercial procurement. Specific set-aside information is not detailed in this document.

• General Terms and Conditions for Commercial Products and Commercial Services (8/2025) are applicable and available at: https://procurement.fnal.gov/terms-conditions/

• Any questions should be directed to Cathleen E. Stadler at 630-840-2763 or cstadler@fnal.gov.