Services to Docket & Pay Annuities for Patents
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The USDA Agricultural Research Service (ARS), Office of Technology Transfer (OTT), is seeking virtual services to docket and pay annuities for foreign patents. This unrestricted Request for Quotation (RFQ), solicitation number 1232SA26Q0092, aims to maintain approximately 800 Patent Cooperation Treaty (PCT) applications/International Patents in force. Offers are due January 30, 2026, at 1:00 PM EST.
Scope of Work
The contractor will provide comprehensive services including:
- Docketing, tracking, and quarterly reporting on the status of foreign patents.
- Payment of annuities, taxes, and maintenance fees.
- Managing approximately 142 cases for annuity payments, tracking, and reporting.
- Utilizing a computerized docketing, tracking, and payment database system capable of administering country-specific patent regulations.
- Providing real-time, paperless online annuity management with guaranteed exchange rates.
- Ensuring safeguards to minimize errors and providing online electronic management for cost monitoring.
- Deliverables include a Tax Maintenance Report (5 months prior to each quarter) and monthly annuity confirmations/receipts.
Contract Details
- Type: Firm-Fixed Price Purchase Order (RFQ)
- Period of Performance: February 9, 2026 – December 31, 2026
- Place of Performance: Virtual (USA), supporting USDA ARS OTT in Beltsville, MD
- Set-Aside: Unrestricted; Not set-aside for small business concerns
- NAICS Code: 541990 (All Other Professional, Scientific, and Technical Services)
- Small Business Size Standard: $19.50 Million
- Estimated Annuity Payments: Not-to-exceed $68,837.00 for approximately 142 cases.
Submission & Evaluation
- Offers Due: January 30, 2026, 1:00 PM EST
- Questions Due: January 28, 2026, 11:00 PM EST
- Evaluation Method: Comparative analysis to determine the best value to the Government. Quotes must be submitted for all items to be considered responsive.
- Key Factors: Relevant experience and past performance (requiring information for five relevant contracts).
- Contact: Tucker Davis (tucker.davis@usda.gov)
Additional Notes
This is a combined synopsis/solicitation, and a separate written solicitation will not be issued. Offerors must hold prices firm for 60 calendar days. The full text of provisions and clauses may be accessed at www.acquisition.gov.