Seymour Johnson AFB Chapel Marriage Retreat

Statement of Work (SOW)

To provide lodging, meal services, and conference facilities for a Strong Bonds Marriage Retreat at Seymour Johnson Air Force Base, aimed at enriching marital relationships through the "7 Habits for Military Families" curriculum. All instruction will be delivered by Government personnel; the contractor provides logistical support.

• Provide lodging for approximately 44 adults and 40 children for three days/two nights (22 rooms total).

• Provide meals and refreshments for up to 44 adults and 40 children.

• Provide meeting space for 44 people with audio/visual support (projector, screen, sound system, microphone, dry-erase board, WIFI).

• Provide a separate, dedicated space for childcare on-site.

• Provide one cleared support person to facilitate activities for minors on Saturday (0800-1500), under Government Line-of-Sight Supervision (LOSS).

• Facility must be beachfront or within 1 mile of a public beach access point.

• Facility must be within a 100-mile radius of Seymour Johnson AFB (Goldsboro, NC).

• Facility must be located along the CONUS East Coast, bordering the North Atlantic Ocean.

• Lodging rooms must be ADA compliant and meet fire safety standards.

• Complimentary parking for all attendees.

• Flexible cut-off date for participant numbers (up to 72 hours prior to event).

• Final, itemized invoice within 5 calendar days of event conclusion.

• Childcare space must be sufficient for 40 children and staff, with adequate open space.

• Contractor's support person for minors requires conspicuous red identification and must remain under constant visual oversight.

• Proposed dates: July 11-12, 18-19, 25-26 or August 1-2, 8-9, 15-16, 22-23. Dates are subject to flexibility and Government's right to reschedule.

• Location: Seymour Johnson Air Force Base, NC area.

• Contractor must have an active SAM.gov registration.

• Contractor's support person for minors requires specific identification and is subject to Government LOSS. No formal background check required for this one-day service, but personnel must remain under constant visual oversight.

• Contractor must provide a planned itinerary for minor activities 7 days prior to the event for approval.

Solicitation / RFP / RFQ

This solicitation seeks proposals for lodging, facilities, and other logistical support for an upcoming Chapel Marriage Retreat. The specific dates for the retreat will be finalized during the award phase, but it is projected to occur within the specified period of performance.

• Lodging accommodations

• Adult catering package

• Child catering package

• Refreshments and beverages package

• Audio/Visual (A/V) equipment and other support packages

• The contract type is not explicitly stated, but the pricing arrangement for all items is "Firm Fixed Price."

• The period of performance for all line items is from June 19, 2026, to August 23, 2026.

• The North American Industry Classification Standard (NAICS) code is 721110 (Hotels and Other Traveler Accommodations).

• The size standard for this NAICS code is USD 40,000,000.00.

• The solicitation issue date is May 13, 2026.

• The offer due date is May 22, 2026, at 10:00 AM local time.

• Evaluation factors are not detailed in the provided pages, but the document states that the award will be made to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

• This acquisition is set aside 100% for Women-Owned Small Business (WOSB).

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1 (Instructions to Offerors), FAR 52.212-3 (Offeror Representations and Certifications), and FAR 52.212-4 (Contract Terms and Conditions).

• Payment requests and receiving reports are to be submitted electronically via Wide Area WorkFlow (WAWF).

• An attached Statement of Work (SOW) provides further details on requirements.