Seymour Johnson AFB Chapel Marriage Retreat Facility
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The 4th Contracting Squadron at Seymour Johnson Air Force Base, NC, is conducting market research through a Sources Sought notice to identify potential vendors. The requirement is for lodging, conference facilities, and meal services for an upcoming Chapel Marriage Retreat scheduled for June 19-21, 2026. This is not a request for quote or a solicitation for proposals; it is for information and planning purposes only. Responses are due by April 22, 2026.
Scope of Work
The retreat, titled "Strong Bonds Marriage Retreat," aims to enrich marital relationships using a "7 Habits for Military Families" curriculum. The contractor will provide logistical support, while Government personnel deliver instruction.
Key requirements include:
- Lodging: Accommodations for approximately 45 adults and 40 children (total 85 participants) for three days/two nights. This includes 25 rooms: 20 for families, 3 for program staff, and 2 for event staff. Rooms must be accessible via interior corridors and compliant with ADA and the Hotel and Motel Fire Safety Act.
- Meals: Provision of meals and refreshments, including buffet dinners (Friday, Saturday), buffet breakfasts (Saturday, Sunday), a coffee break (Saturday), and a buffet lunch (Saturday).
- Conference Facilities: Meeting space for approximately 44 people, equipped with tables, chairs, a video projector, projection screen, sound system, microphone, dry-erase board, and high-speed Wi-Fi (>= 30 Mbps). A separate childcare room (minimum 35 sq ft per child) is also required.
- Technical Support: A hotel technician must be available for audio-visual system setup and troubleshooting, including providing necessary cables for laptop connectivity.
Contract & Timeline
- Opportunity Type: Sources Sought / Market Research
- Set-Aside: None specified
- Response Due: April 22, 2026, 1:00 PM EDT
- Published: April 7, 2026
- Period of Performance: June 19-21, 2026 (with flexibility for rescheduling by the Government with 5 days' notice).
- Place of Performance: Contractor's facility must be beachfront or within 1 mile of a public beach access point, within 60 miles of a regional airport, and within 100 miles of Seymour Johnson AFB or Goldsboro, NC.
Additional Requirements
- Contractor must maintain active registration in SAM.gov.
- Complimentary parking for all attendees.
- Flexible cut-off date for participant number adjustments (up to 72 hours prior to event start without penalty).
- Credit or reimbursement for unused/vacant rooms may be provided.
- Final, itemized invoice due within five calendar days of event conclusion.
Contact Information
Interested parties should contact the primary or secondary points of contact via email to express interest and capabilities:
- Primary: 2d Lt Flowers McDowell (flowers.mcdowell@us.af.mil)
- Secondary: 2d Lt Jensen Jones (jensen.jones.2@us.af.mil)