Seymour Johnson Air Force Base Concessionaire Contract (Coin Operated Gaming)

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) establishes the requirements for a concessionaire contract to provide and maintain vending machine services at the Phantom Lanes Bowling Center, located at 1290 Andrews St, Seymour Johnson Air Force Base, NC 27531.

• The Vendor will install, maintain, and service vending machines.

• The Vendor and Client will collaborate on selecting a variety of products to be stocked, subject to availability and legal restrictions.

• The contract requires a minimum inventory of eight (8) video game machines and one (1) claw game.

• All machinery must be no more than fifteen (15) years old, unless a formal exception is approved.

• A minimum of 20% of the oldest machines must be replaced with new models each year.

• Service for affected machines must be initiated within 24 hours of notification.

• Unserviceable machines must be replaced within 48 hours of notification.

• Machines must be of a quality satisfactory to the NAFI manager.

• Quarterly rotation of video and pinball machines is required.

• Machines must be equipped with a dual lock system (vendor key for access door, NAFI key for coin box).

• NAFI representatives must be present when coin boxes are opened and income is counted.

• Machines must have manufacturer-installed internal meters, and NAFI representatives must be permitted to read them.

• The Concessionaire will provide and service dollar bill coin dispensers.

• All electrical equipment must comply with the National Electrical Code and Base Civil Engineer standards.

• Concessionaire must clean exteriors and glass at each service visit, promptly replacing broken glass.

• Monthly playfield cleaning and replacement of heavily damaged playfields are required.

• As-needed repair of worn components (e.g., bulbs, bumpers) is required.

• The contract will be for an initial period of one (1) year, with an opportunity for four (4) subsequent one-year option periods.

• Services will be performed at the Phantom Lanes Bowling Center, Seymour Johnson Air Force Base, NC 27531.

• Insurance: Worker's Compensation & Employer's Liability, Automobile Liability, Comprehensive General Liability ($100,000/$300,000/$50,000), and Products Liability ($100,000/$300,000/$50,000/$25,000).

• Base Access: Concessionaire is responsible for obtaining all necessary passes, decals, and background checks for personnel and vehicles, and must comply with installation security protocols.

• Confidentiality: Proprietary information exchanged must be protected from unauthorized use or disclosure.

• Governing Law: Federal Law, with North Carolina law applied as a guide where Federal law is not dispositive and does not conflict with Federal law or military regulations.

• Monthly payments to NAFI calculated based on percentages in the agreed-upon Fee Schedule.

• Payments are due within 30 days of each month's end and must be accompanied by a detailed statement of gross receipts.

• Either party may terminate the Contract with 30 days written notice.