Shade Structure Canopy
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The 164th Airlift Wing at Memphis, TN, is issuing a combined synopsis/solicitation for a Shade Structure Canopy. This is a Total Small Business Set-Aside for a single-award, Firm-Fixed Price contract. The requirement involves providing and potentially installing two 20' x 25' fabric canopies and their supporting steel structures. The government intends to award to the offeror representing the best value, with a preference for vendors who can provide all requested items.
Scope of Work
The primary requirement is for a Shade Structure Canopy, specifically two fabric covers, each measuring 20 feet in length by 25 feet in projection (width), to create a total shaded area of 40 feet by 25 feet. These structures will be installed in grass at the Tennessee Air National Guard, 164th Airlift Wing, Memphis, Tennessee.
Key specifications include:
- Structure: Eight HSS steel posts (6.625" x 0.280", 10' long) and eight HSS steel cantilever structures. Posts are to be mounted in grass, providing a 25' overhang.
- Structural Steel: Must comply with ASTM A500 Grade C and ASTM A572 Grade 50, be triple-coated for rust protection, and powder-coated. Shop welds per AWS D1.1 are required, with field welds prohibited. High-strength bolts (ASTM A325 Type 1) are specified.
- Fabric: Desert Sand color, high-density polyethylene with UV additives, knitted to prevent unraveling. It must meet specific tear and burst strength requirements, have minimum fading after 5 years, and an 8-year continuous exposure life expectancy. Fire testing per NFPA 701 Test 2 and ASTM E 84 is mandatory. PTFE (Teflon) thread is required.
- Hardware: Includes various steel cable assemblies, bolts, nuts, washers, jam nuts, delta quick links, and cable clamps. Anchor bolts (1 1/4" x 24") are also specified.
- Design Loads: The structure must be designed to IBC 2006 standards, with live loads of 5 psf, snow loads of 5 psf, and wind loads of 90 mph (3-sec gust, exposure C).
Contract Details
- Contract Type: Firm-Fixed Price, single award.
- NAICS Code: 314910 Textile Bag and Canvas Mills.
- Small Business Size Standard: 500 employees.
- Set-Aside: Total Small Business.
Submission & Evaluation
Quotes must be submitted electronically and include detailed descriptions of each item, delivery time, Unique Entity Identifier (UEI), CAGE Code, and Tax Identification Number. Quotes shall be FOB destination with shipping charges included. Evaluation will be based on "Lowest Price Acceptable," considering price and other factors, with award made to the offeror representing the best value to the Government. While partial quotes may be considered, the government's intent is to award to a vendor who can provide all requested items. Award is contingent upon the availability of appropriated funds.
Key Dates & Contact
- Questions Due: June 18, 2026, by 1:00 pm CDT.
- Quote Submission Deadline: June 23, 2026, by 3:00 pm CDT.
- Submit Questions/Quotes To: SMSgt Chris Rhyne at christopher.rhyne.1@us.af.mil. All questions and answers will be published as attachments.