Shaker Incubator with UV Sterilization
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The USDA Agricultural Research Service (ARS) is soliciting quotations for a Shaker Incubator with UV Sterilization for its facility in Madison, WI. This is a Combined Synopsis/Solicitation (RFQ) issued as a Total Small Business Set-Aside. The acquisition seeks a single, Firm Fixed Price award. Quotations are due by March 5, 2026, at 9:00 AM PT.
Scope of Work
The requirement is for one double unit stackable shaker/incubator with UV sterilization. The unit must meet specific technical requirements detailed in "Attachment 2 - Specifications," including:
- Modular and stackable design, fitting three units within 10 sq ft.
- Two shaker drives (one adjustable orbit 10-50mm, one fixed 25mm).
- High capacity (45-50 of 250-mL flasks per shaker).
- Temperature range: 15°C below ambient up to 65°C.
- Shaking speed: 50 RPM to 400 RPM.
- Retrofit capability for CO2 and active humidity control.
- Accessories: Sticky mats, adjustable test tube rack, peg racks for microtiter plates.
- Power: 115V US standard plug, compatible with 5-Watt, G23 Base Germicidal UVC lamps for sterilization.
- Noise level: <= 70 dB.
- Shipping: Pre-stacked and mounted for easy movement.
- Warranty: 1-year full warranty (parts & labor). Delivery is required ASAP to USDA/ARS, Madison, WI, and is FOB Destination.
Contract & Timeline
- Opportunity Type: Combined Synopsis/Solicitation (RFQ)
- Contract Type: Firm Fixed Price (FFP)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5). FAR 52.225-3, ALT II, Buy American–Free Trade Agreements–Israeli Trade Act applies.
- Submission Deadline: March 5, 2026, at 9:00 AM PT.
- Questions Deadline: March 2, 2026, by 2:00 PM PT.
- Published Date: February 23, 2026.
Submission Requirements
Offerors must submit all of the following via email:
- Firm Fixed Price quotation on company letterhead, detailing supply description, place of manufacture, price (valid for at least 60 days).
- Sam.gov Unique Entity ID (UEI).
- Capability Statement and/or technical documentation demonstrating technical acceptability and ability to meet or exceed all salient characteristics of Attachment 2.
- Detailed explanation of any unmet specifications.
Evaluation Criteria
Award will be made to the offeror with the Lowest Price Technically Acceptable (LPTA) quotation. The Government intends to award without discussions. Evaluation factors include:
- Price: Must be fair and reasonable.
- Technical Acceptability: Based on meeting all salient characteristics and demonstrating a thorough understanding of requirements. Failure to demonstrate compliance or submit all requested items will result in rejection.
- Past Performance: Evaluated as Acceptable, Neutral, or Unacceptable.
Contact Information
Submit quotations and questions to Elizabeth Calhoun at elizabeth.calhoun@usda.gov. Include the solicitation title and number in the email subject line. For delivery-specific inquiries, contact Kristi MacCready at kristi.maccready@usda.gov.