Ship’s Modernization and Sustainment Program Management Support- SEAPORT MAC HOLDERS

Sources Sought Notice

This notice is for informational purposes only and is not a Request for Proposal (RFP). The Naval Surface Warfare Center, Philadelphia Division (NSWCPD) is seeking information to determine the availability of Small Business concerns for programmatic support services to NSWCPD Department 20 (Machinery Programs and Platforms). The anticipated procurement will be a Seaport Task Order.

• Programmatic support services to NSWCPD Department 20.

• Services to be located primarily at NSWCPD Program Field Offices and aboard ships at various specified locations globally.

• DRAFT Statement of Work (SOW) and DRAFT Level of Effort are attached for reference.

• Anticipated Contract Type: Cost Plus Fixed Fee - Level of Effort, Seaport Task Order.

• Anticipated Period of Performance: 5 years (12-month base period and four 12-month option periods).

• Anticipated RFP Issuance: FY27.

• This is a Sources Sought notice, not a solicitation. Responses are voluntary and do not constitute an offer.

• Interested Small Business concerns are requested to submit a Capability Statement (maximum 10 pages).

• Capability Statements must address:

  • Ability to manage the types and magnitude of tasking as prime contractor.
  • Technical ability to perform at least 50% of the cost with own employees.
  • Capacity to conduct the requirements of the SOW.

• Responses must identify small business socio-economic categories.

• Procurement is restricted to Seaport MAC holders.

• Interested parties should include Small Businesses (HUBZone, 8(a) SDB, SDVOSB).

• Response Date: 28 January 2026, by 3:00 PM EST.

• Submission Method: E-mail to nicole.m.dibartolomeo2.civ@us.navy.mil & heather.l.rhoads2.civ@us.navy.mil.

• NAICS Code: 541330.

• Personnel Security Clearance: Secret.

• Incumbent contractors: Orbis, Noblis, Life Cycle Engineering, R&P, Serco, CACI, Gryphon.

• No funds are available to pay for response preparation. The government is not obligated to award a task order.

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for non-personal services to provide programmatic support to the Naval Surface Warfare Center Philadelphia Division (NSWCPD) Department 20, which is responsible for machinery programs and platforms. The contractor will support the U.S. Navy's ship modernization and sustainment efforts.

The contractor shall provide programmatic support services, including:

• Financial management and tracking

• Risk management and coordination

• Cyber security coordination

• Tracking of various initiatives (e.g., modernization, ship changes, materials, travel, deliverables, action items, system safety, testing, QA, Naval messages, ECPs, contract status, schedules, data calls)

• Meeting support and action item tracking

• Development and maintenance of schedules and dashboards

• Assistance with data calls

• Providing meeting support

• The SOW details specific requirements for financial tracking, risk management (using risk matrices), schedule development, material tracking, deliverable tracking, and quality assurance activities.

• Reporting requirements include Contract Status Reports, Travel Reports, Personnel Rosters, Other Direct Costs Reports, and Government Furnished Material/Property reports.

• Performance is anticipated at various NSWCPD Program Field Offices and aboard ships located across CONUS and OCONUS locations, including Washington D.C., Norfolk, VA, San Diego, CA, Sasebo, Japan, and Devesulu, Romania.

• Government will provide office space, laptops, headsets, and network connections for contractor personnel working at government sites.

• Non-Personal Services: The contract is for non-personal services, meaning no employer-employee relationship is created.

• Security: Requires personnel to complete various government-mandated training. Access to DON information systems requires an open investigation or favorable adjudicated Tier 3 investigation. Access to classified information up to the SECRET level is required, and the contractor must maintain a SECRET clearance and a Facility Security Clearance (FSC).

• Personnel: U.S. citizenship is required for proposed personnel. Key personnel include a Program/Project Manager II and Engineer III roles, with specific education and experience requirements.

• Quality Management: Contractor must adhere to NAVSEA Technical Specifications and maintain a Quality Management System (QMS) in accordance with ASQ/ANSI/ISO 9001:2015 standards.

• Government Furnished Property (GFP): GFP will be provided and must be managed in accordance with FAR Part 45 and DFARS Part 245. Reporting requirements for GFP receipt, shipment, inventory, and loss are detailed.