Short Term Office Rental Pierce County, WA

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure a short-term rental office space for the USDA Farm Service Agency and Natural Resources Conservation Service in Pierce County, WA, to restore services to USDA customers after the loss of their current office space.

• Provide office space between 4,000 and 5,500 square feet.

• Location must be within Pierce County, WA (Tacoma, Puyallup, Sumner, Fife, or Edgewood).

• Space must meet International Building Code requirements for office occupancies.

• Must be ADA compliant, with elevators if not on the first floor, and provide easy public access.

• Offer sole access and control to the USDA agencies.

• Include adequate security, with exterior doors that lock, overnight lighting, and security surveillance.

• Provide dedicated and reserved parking for 6 visitors, 9 employees, and 4 government vehicles (24/7).

• Include access to telephone and internet service (government will procure these separately).

• Include at least two private offices (minimum 250 sq ft each).

• Accommodate a minimum of 9 employees (7 workstations, 2 private offices).

• Include a Conference Room for a minimum of 10 people.

• Include storage space of at least 200 square feet.

• Include a server room of at least 100 square feet.

• Include a front desk reception area.

• Include at least two bathrooms for employee and customer use.

• Include a break room of at least 100 square feet with a working sink.

• Space must be fully furnished (desks, chairs, etc.) for workstations and private offices.

• Base year of 12 months, with four possible 12-month option periods (not to exceed 5 years).

• Desired occupancy to begin on or after July 1, 2026.

• Contractor must be registered with SAM.gov prior to providing a quote.

• Quotes must be all-inclusive of janitorial services, facility maintenance, landscaping, parking, furniture, all triple net costs, and all utilities as one gross monthly price.

• Security: Contractor employees requiring routine access to federally controlled facilities and information systems must undergo identity proofing (FBI fingerprint check) and a background investigation (Tier 1 or higher). The contractor is responsible for the cost of fingerprinting.

• Restrictions Against Disclosure: Contractor must maintain strict confidence of all information furnished by the government and not divulge it without authorization. Compliance with AGAR clause 452.224-70, Privacy Act of 1974, and relevant sections of the Farm Security and Rural Investment Act and Food, Conservation, and Energy Act is required.

• Organizational Conflicts of Interest: Contractor must avoid, neutralize, or mitigate any organizational conflicts of interest as per FAR Subpart 9.5.

• Insurance: Not Applicable.

• Mandatory Contractor Training: Not Applicable.

• Invoices must be submitted electronically through the Invoice Processing Platform (IPP) system.

• Billing will occur in arrears, with invoices entered by the vendor on the last day of each month.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for a short-term office rental in Pierce County, WA, for the Farm Service Agency (FSA) and Natural Resources Conservation Service (NRCS). The goal is to provide uninterrupted service to USDA customers. This announcement is the only solicitation; quotes are requested, and a separate written solicitation will not be issued.

• Office Space: Minimum 4,000 sq ft, Maximum 5,500 sq ft.

• Location: Pierce County, Tacoma, Puyallup, Sumner, Fife, or Edgewood, WA.

• Building Standards: Must meet International Building Code for office spaces (HVAC, flooring, walls, ceilings, restrooms).

• Accessibility: ADA compliant and easy public access.

• Control: Sole access and control by USDA FSA and NRCS.

• Security: Exterior doors must lock.

• Parking: Available for 6 visitors, 9 employees, and 4 government vehicles (dedicated and reserved for government vehicles 24/7), with lighting and security surveillance.

• Occupancy: Desired to begin on or after July 1, 2026, for a base year of 12 months with four possible 12-month option years (not to exceed 5 years).

• Furnishings: Fully furnished for 7 workstations and 2 private offices, including desks, chairs, etc.

• Amenities: At least two private offices (min 250 sq ft each), space for 9 employees (including private offices and workstations), a conference room (min 10 people), storage space (min 200 sq ft), server room (min 100 sq ft), front desk reception, and at least two bathrooms.

• Services: Quotes must be all-inclusive of janitorial, facility maintenance, landscaping, parking, furniture, triple net costs, and all utilities as one gross monthly price.

• Connectivity: Access to telephone and internet service (government will procure these separately).

• Contract Type: Firm-fixed price.

• Period of Performance: One base year (12 months) with four one-year option periods, not to exceed five years total.

• Estimated Value: Not specified.

• SAM.gov Registration: Contractors must be registered with SAM.gov prior to providing a quote.

• Required Submission Items: Physical address of the location, office space layout and pictures (including parking area), verification of space provision (or letter of intent if third-party space), and a finalized lease within 5 days of award.

• Evaluation Criteria: Lowest price technically acceptable (LPTA). Only the lowest priced offer will be evaluated for technical acceptability. Past performance will also be considered.

• Key Deadlines:

  • Questions due: May 26th, 2026, 1:00 PM ET.
  • Quotes due: June 9th, 2026, 10:00 AM ET.

• Offer Acceptance: Prices must be held firm for 45 calendar days from the quote due date.

• This acquisition is set-aside for small business concerns.

• North American Industry Classification Standard (NAICS) Code: 531120.

• Attachment 4 - Vendor Checklist must be provided with the quote submission.

• Invoices must be submitted electronically through the Treasury Department's Invoice Processing Platform (IPP).

Form / Attachment / Pricing Sheet

This document is a vendor checklist designed to assist bidders in preparing their quotes for a short-term rental space. It outlines the required documentation, information, and minimum characteristics for the office space.

• Registration: Verification of active SAM.gov registration with a UEI number.
• Location Details: Provision of the physical address for the quoted space.
• Documentation: Submission of office space layout, pictures (including parking), and a letter of intent if the space is not owned by the vendor.
• Lease & Occupancy: Acknowledgment of providing a finalized lease within five days of award and ensuring the space is move-in ready by July 1, 2026, without needing renovations.
• Attachments: Inclusion of ATTACHMENT 2 - PRICING SHEET and any existing Past Performance documentation.
• Minimum Characteristics: Detailed requirements for office space size (4,000-5,500 sq ft), location (Pierce County, WA), building code compliance, ADA accessibility, sole access for USDA agencies, security (locking doors, lighting, surveillance), parking (dedicated for government vehicles, visitor/employee access), contract duration (1 base year + 4 option years), and desired occupancy date (July 1, 2026).
• Interior Requirements: Specifics on telephone/internet access, number and size of private offices, workstations, conference room capacity, storage space, server room size, front desk reception, bathrooms, and break room.
• Pricing: Quotes must be all-inclusive of janitorial services, facility maintenance, landscaping, parking, furniture, triple net costs, and all utilities as a single gross monthly price.

This checklist is critical for bidders to ensure all necessary information and documentation are included in their quote. It clearly defines the technical and administrative requirements for the short-term rental space, helping vendors determine their eligibility and ability to meet the government's needs. Failure to address items on this checklist may impact the acceptability of a bid.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for "Short-Term Office Rental Space" in Pierce County, WA, associated with solicitation 12FPC426Q0029. It is intended for bidders to provide their pricing for the rental space.

• Base Clin: Identifies the CLIN (Contract Line Item Number).
• Description: Details the service, such as "Base Year – Short Term Rental" and subsequent "Option Year" rentals.
• Qty: Quantity, specified as 12 months for each CLIN.
• Unit of Issue: Months.
• Monthly Price: The price per month for each CLIN.
• Annual Total Price: The total price for each CLIN over 12 months.

Bidders must use this sheet to enter their proposed monthly and annual pricing for the short-term office rental space. The sheet outlines the structure for pricing the base year and four option years. All prices entered in this sheet will be crucial for proposal evaluation.