Short Term Office Rental Rowan County, NC

Form / Attachment / Pricing Sheet

This document is a vendor checklist designed to assist bidders in preparing their quotes for a short-term rental space opportunity. It outlines the required documentation and minimum characteristics for the space.

Required Information & Actions:

• Registration: Confirmation of active SAM.gov registration with a UEI number.
• Location: Provision of the physical address for the quoted space.
• Documentation: Submission of office layout, pictures of the space (including parking), and verification of vendor's ability to provide the space (or a letter of intent if a third party is involved).
• Lease: Acknowledgment that a finalized letter of intent, including an executed lease, will be provided within five days of contract award.
• Availability: Confirmation that the space will be move-in ready by August 1, 2026, will not be rented to others prior to award, and requires no renovations.
• Attachments: Inclusion of ATTACHMENT 2 - PRICING SHEET.
• Past Performance: Submission of any existing past performance information.

Minimum Characteristics for Technical Acceptability:

• Location: Within Rowan County, NC.
• Size: 1,000 to 2,500 square feet.
• Configuration: Office space for 7 people (5 FSA, 2 NRCS) with 4 private offices (3 FSA, 1 NRCS) and 3 workstations. Must be move-in ready.
• Storage: At least 250 square feet.
• Restrooms: Minimum of two separate restrooms, one dedicated to each gender.
• Conference Room: Large enough for 7 attendees (can be shared).
• Lease Term: Base year of 12 months with four possible option years.
• Occupancy: Desired by August 1, 2026, or sooner.
• Building Codes: Meets International Building Code requirements (HVAC, flooring, walls, ceilings, restrooms).
• Accessibility: Meets Americans with Disabilities Act requirements (entrance, restrooms, public access).
• Exclusivity: USDA FSA and NRCS must have sole access to the space.
• Security: Functional exterior door locks.
• Parking: Total of 4 visitor, 7 employee, and 1 government vehicle spaces, including at least one handicap-accessible space.
• Services: Access to telephone and internet service (procured by Government).
• Included Services: Janitorial, utilities, and snow removal in the monthly rental rate.

Desired Characteristics (Not Required):

• Breakroom for employees.
• Office furniture provided.

This checklist is critical for bidders to ensure they meet all mandatory requirements and provide all necessary documentation for their quote to be considered. It clearly defines the physical space, lease terms, and administrative requirements for the short-term rental.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure a short-term rental of office space for the USDA Farm Service Agency (FSA) and Natural Resources Conservation Service (NRCS) in Rowan County, North Carolina, to ensure uninterrupted service to USDA customers while a new long-term lease is executed.

• Provide office space located within Rowan County (Salisbury, China Grove, Granite Quarry, Rockwell, and Gold Hill, NC).
• Minimum of 1,000 to a maximum of 2,500 square feet.
• Space for 7 people (5 FSA, 2 NRCS) including 4 private offices and 3 workstations.
• Move-in ready space with no tenant improvements required.
• Storage room/area of at least 250 square feet.
• Minimum of two separate restrooms, with at least one dedicated to each gender.
• Conference room large enough for at least 7 attendees.
• Available for a base year of 12 months, with four (4) option years.
• Desired occupancy to begin on or before August 1, 2026.
• Meets International Building Code requirements for office space occupancies.
• Meets Americans with Disabilities Act requirements.
• USDA FSA and NRCS must have sole access to the space; it cannot be shared with other tenants.
• Functional exterior door locks.
• Total parking for 4 visitors, 7 employees, and 1 government vehicle, including at least one handicap accessible space.
• Access to telephone and internet service (to be procured separately by the Government).
• Janitorial services, all utilities, and snow removal services included in the monthly rental rate.
• Vendor must have an active SAM.gov registration at the time of quote submission.

Not explicitly detailed, but general requirements for building codes and ADA compliance are noted.

• Location: Rowan County, NC (Salisbury, China Grove, Granite Quarry, Rockwell, and Gold Hill).

• Period: Base year of 12 months, with four (4) option years. Desired occupancy start: August 1, 2026.

• Security: Contractor personnel require background investigations (Tier 1 or equivalent) for access to federal facilities and information systems. FBI fingerprint checks are required. Costs for fingerprints are borne by the contractor; FBI checks are borne by the government.

• Restrictions Against Disclosure: Contractor must maintain strict confidentiality of all information received from the government and not disclose it without prior written approval.

• Organizational Conflicts of Interest: Contractor must avoid, neutralize, or mitigate conflicts of interest as per FAR Subpart 9.5.

• Insurance: Not Applicable.

• Mandatory Contractor Training: Not Applicable.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure a short-term office rental in Rowan County, NC, for the Farm Service Agency (FSA) and Natural Resources Conservation Service (NRCS). The goal is to provide uninterrupted service to USDA customers.

• Location: Rowan County (Salisbury, China Grove, Granite Quarry, Rockwell, and Gold Hill), NC.

• Size: 1,000 to 2,500 square feet.

• Occupancy: Space for 7 people (5 FSA, 2 NRCS) with 4 private offices (3 FSA, 1 NRCS) and 3 workstations.

• Condition: Move-in ready with no tenant improvements required.

• Amenities: Storage room (at least 250 sq ft), minimum two restrooms (one per gender), conference room for at least 7 attendees.

• Utilities/Services: Janitorial, all utilities, and snow removal must be included in the monthly rental rate. Telephone and internet services will be procured separately by the Government.

• Accessibility: Must meet Americans with Disabilities Act requirements.

• Access: USDA FSA and NRCS must have sole access to the space.

• Parking: Total of 4 visitor, 7 employee, and 1 government vehicle parking spaces, with at least one handicap accessible space.

• Contract Type: Firm-fixed price.

• Period of Performance: Anticipated August 1, 2026 – July 31, 2027 (base year), with four (4) one-year option periods.

• Estimated Value: Not specified.

• Submission Deadline: Quotes due by May 21st, 2026, 10:00 AM Eastern Time.

• Required Documents: Physical address, office space layout, pictures of the space and parking area, and verification of vendor's ability to provide the space (or letter of intent if third-party managed).

• Evaluation Criteria: Lowest price technically acceptable. Technical acceptability will be rated as "acceptable" or "unacceptable." Past performance will also be considered.

• Pricing: Firm-fixed pricing, all-inclusive of janitorial, utilities, and snow removal. Pricing required for base and all option periods.

• This acquisition is set-aside for small business concerns (100% Small Business Set Aside).

• Vendors must have an active registration in the System for Award Management (SAM.gov) at the time of quote submission.

• Questions due by May 11th, 2026, 1:00 PM Eastern Time.

• Preferred, but not required: breakroom for employees, office furniture provided.

• Attachment 4 - Vendor Checklist must be submitted with the quote.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for short-term office rental space in Rowan County, NC, associated with solicitation 12FPC426Q0030. Bidders are expected to use this sheet to provide their pricing for the rental space.

• CLIN (Contract Line Item Number) for Base Year and four Option Years.
• Description of each CLIN (e.g., Base Year – Short Term Rental, Option Year 1).
• Quantity (12 Months for each CLIN).
• Unit of Issue (Months).
• Monthly Price (currently listed as $0.0 for all CLINs).
• Annual Total Price (currently listed as $0.0 for all CLINs).

This pricing sheet is critical for bidders to understand the cost structure for the short-term rental requirement. Bidders must complete the 'Monthly Price' and 'Annual Total Price' fields for each CLIN to submit a responsive proposal. The current $0.0 values indicate that pricing needs to be filled in by the offeror.