Silvercreek Apartments Property Management

Statement of Work (SOW) / Performance Work Statement (PWS)

To secure qualified contractors to provide management services for the Silvercreek Apartments, a multi-family dwelling.

• Provide comprehensive property management services, including labor, time, attention, and effort for maintenance and operation activities.

• Oversee yard maintenance: maintain grounds, trim shrubbery, cut grass to 2" height, trim around foundations/fences/trees, remove clippings, and clear public walks of snow and ice during winter.

• Prepare and submit original project budgets and monthly reports to Rural Development (RD) via the "Management Interactive Network Connection" (MINC) program by the 20th of the month following the reporting period.

• Rent dwelling units in accordance with RD requirements, prepare/verify eligibility certifications and recertifications, and execute leases in the name "Contractor for Rural Development".

• Ascertain current tenants are certified and have signed leases, or assist with moves if ineligible.

• Ensure tenant compliance with leases, emphasizing voluntary compliance and counseling. Involuntary termination requires notification to the RD Area Office.

• Collect, deposit, and disburse rents, security deposits, and other receipts into designated accounts (General Operating Account and Silvercreek Apartments Security Deposit Account).

• Develop and maintain a systematic accounting system as prescribed by RD.

• Maintain and oversee repair of the project in accordance with the SOW and local codes, keeping it in acceptable condition.

• Arrange for utilities and services (water, electricity, gas, fuel oil, sewage, trash disposal, vermin extermination).

• Pay all taxes, assessments, and government fees from the Real Estate Tax Escrow account.

• Comply with all relevant RD requirements, including forms and reports.

• Comply with all government orders, nondiscrimination laws, and other applicable regulations.

• Obtain prior approval for expenditures over $500 for maintenance and repairs, except for recurring expenses within budget or emergency repairs.

• Advise RD on cost-effective energy conservation measures.

• The document specifies services for the Silvercreek Apartments located at 402 Meadow Drive, Troy, IL 62294.

• The period of performance is not explicitly stated but implies ongoing management services.

• Contractor must have the capacity to execute a legal contract.

• Contractor employees are not RD employees and will be hired, paid, supervised, and discharged by the Contractor.

• Contractor must make maximum use of USDA-designated biobased products unless specific exceptions apply.

• Contractor must report purchases of USDA-designated biobased products annually.

• Government will provide copies of RD regulations, applicable posters, forms, and signs, and award repair contracts over $500.

• Contractor must maintain high standards of honesty, integrity, and impartiality.

• Contractor shall not engage in incompatible employment or financial transactions.

• RD indemnifies the Contractor regarding project finances and financial stability and guarantees compensation.

Form / Attachment / Pricing Sheet

This document, "Exhibit A: RENTAL HOUSING APPLICATION," is a form used by applicants seeking a rental housing unit and rental assistance. It collects preliminary information about potential tenants.

• Applicant and co-applicant information (names, DOB, SSN).
• Household composition (names, DOB, SSN of others living in the unit).
• Present address and telephone number.
• Source(s) of income and approximate annual family income and net assets.
• Citizenship status, veteran status, and student status.
• Request for income adjustment based on disability.
• Request for special accommodations or modifications due to disability.
• Head of household information including race, ethnicity, marital status, and gender.
• Management use section for eligibility determination and unit size.

This form is directly relevant to potential bidders who are applying for rental housing and rental assistance. It outlines the information they will need to provide to the owner or agent to be considered for occupancy. Bidders should review this form to understand the application requirements and prepare the necessary documentation.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ), for Rural Development (RD) to secure management services for the multi-family dwelling known as SilverCreek Apartments located at 402 Meadow Drive, Troy, Illinois 62249. The contractor will be responsible for the management of the property, supplying necessary labor and effort.

• Provide management services for the SilverCreek Apartments.

• Specific requirements are detailed in the attached Performance Work Statement (PWS).

• Delivery location: USDA, Rural Development, 603B LAKELAND ROAD, SHAWANO WI.

• Contract Period: May 2026 through April 2027.

• Offerors must submit a completed Price Schedule, Offeror Representations and Certifications (or confirm current SAM registration), and a narrative addressing experience, qualifications, personnel, resources, facilities, and references.

• Specific forms required include HUD 935.2A (Affirmative Fair Housing Marketing Plan) and HUD 2530 (Previous Participation Certification).

• Submissions are due by 2:00 PM Central Time on Friday, April 4, 2024, to chester.rogers@usda.gov.

• Evaluation will be conducted in accordance with FAR 52.212-2.

• This is a TOTAL SMALL BUSINESS SET-ASIDE.

• NAICS code: 531311.

• Small business size standard: $12.5M.

• Management agent must have at least two years of experience and satisfactory performance in directing and overseeing the management of similar federally assisted multi-family housing and have access to the USDA, RD Management Agent Interactive Network Connection (MINC) system.

• The solicitation incorporates FAR clauses and provisions, including FAR 52.212-1, 52.212-4, and 52.212-5.

• Offerors must have an active registration in the System for Award Management (SAM).

• Pricing includes all wages, indirect costs, travel, overhead, general and administrative expense, and profit.