Skylight Repair for US Embassy Vilnius

Solicitation / RFP / RFQ

This solicitation is for the "Replacement of 8 Skylights in the American Center at U.S. Embassy Vilnius." The project aims to enhance the building's energy efficiency, safety, and aesthetic appeal.

• Scope of Work: Includes assessment and planning, procurement of high-quality, energy-efficient skylights, removal of existing skylights, installation of new skylights with proper sealing and insulation, minor roofing repairs, quality assurance and testing (water and air leakage tests), and cleanup and restoration.

• Deliverables: Detailed project plan and timeline, high-quality energy-efficient skylights, properly installed and tested skylights, and a final inspection report and certification of completion.

• Performance Standards: Work must comply with relevant building codes and standards, ensure minimal disruption to daily operations, and adhere to all safety regulations.

• Additional Requirements: Proof of insurance and any necessary permits, and ensuring all workers are properly trained and certified.

• Contract Type: Firm fixed price.

• Period of Performance: To commence within 10 calendar days after award and complete within 120 calendar days. Expected commencement May 1st, 2026, and completion August 31st, 2026.

• Estimated Value: Anticipated range of $25,000 to $100,000 USD.

• Proposal Submission: Quotations must be submitted electronically to Vilnius.Procurement@state.gov.

• Quotation Components: Volume I includes Standard Form 1442 and Attachment 1 (Breakdown of Proposal Price by Divisions of Specifications). Volume II includes a performance schedule (bar chart) and Business Management/Technical Proposal.

• Evaluation Criteria: Award will be made to the lowest priced, acceptable, responsible quoter. Acceptability will be assessed by compliance with RFQ terms, and responsibility will be determined by analyzing compliance with FAR 9.1 requirements (performance period, integrity, experience, skills, organization, equipment, facilities, and qualifications).

• Key Deadlines:

  • Offers due by March 31st, 2026, 17:00.
  • Site visit scheduled for Tuesday, March 24th, 2026.
  • Preconstruction conference 10 days after contract award.

• Offerors must be technically qualified and financially responsible.

• Offerors must have an established business with a permanent address and telephone listing in Lithuania or plan to establish an office within 30 days of contract award.

• Offerors must be able to understand written and spoken English.

• A site visit is scheduled for March 24th, 2026, at Akmenu str. 6, Vilnius.

• Liquidated damages for delay are €100 per calendar day.

• Performance and payment bonds are required (50% of contract price for performance security).

Solicitation / RFP / RFQ

This document is a Request for Quotes (RFQ) for a Skylights repair project at the U.S. Embassy in Vilnius. The government intends to award a contract/purchase order to the responsible company submitting the most acceptable offer at the lowest price.

• The specific requirements and details of the solicitation are found in the attached document, particularly Section J.

• Bidders must complete and submit the following:

  • SF 1442
  • Section A, Pricing
  • Section L Representations and Certifications
  • Additional information as required in Section J

• Not explicitly stated in this cover letter, but the attached solicitation will contain details.

• Quotations must be submitted electronically to Vilnius.Procurement@state.gov.

• Submission Deadline: March 31st, 2026, 17:00.

• Quotations must be in English; incomplete quotations will not be accepted.

• The government will award based on initial proposals, potentially with discussions for companies in the competitive range.

• Not specified in this document.

• A pre-proposal site visit is scheduled for March 24th, 2026, at 10:00 at Akmenu str. 6, Vilnius.

• To attend the site visit, participants must be emailed to Vilnius.Procurement@state.gov by March 20th, 2026, COB.