SLAC CUIR SP2 – Topographic Survey and Utility Mapping Services Sources Sought Notification

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for topographic survey and underground utility mapping services for Subproject 2 (SP2) of the Critical Utilities Infrastructure Revitalization (CUIR) Project at SLAC National Accelerator Laboratory. The goal is to provide accurate, field-verified data to support the detailed design of SP2, which focuses on replacing wet utility systems.

• Topographic Survey: Capture significant surface and subsurface features, including gravity utilities (sewer, storm drain), pressure utilities (water, gas), other utilities (communications, fiber), hardscape, vegetation (trees > 4" DBH), and decorative pavement.

• Underground Utility Mapping: Map all detectable utilities using geophysical methods (EM or GPR) following ASCE 38-22 Quality Level B standards. This includes utility tracing and CCTV for sewer and storm segments.

• Surface Modeling: Generate a Digital Terrain Model (DTM) with 1-foot contour intervals.

• Utility Connectivity: Measure vertical distances from rim to flow line for all manholes.

• Control Points: Establish horizontal (NAD83) and vertical (NAVD88) control tied to the project coordinate system.

• Survey accuracy to conform to FGDC Geospatial Positioning Accuracy Standards (Second-Order, Class II for primary control; Third-Order for topographic measurements).

• Vertical accuracy for DTM where 90% of tested points fall within ±0.5 feet.

• Utilities to be attributed with achieved Quality Level (QL) in CAD and Survey Report.

• Markings to be high-visibility, solvent-based paint with 3-month durability; one site refresh visit if markings become illegible.

• The SOW does not explicitly state the overall performance period duration but outlines key milestones including Project Kick-off (July 2026) and Final Report and Drawings submission (October 2026).

• Services are to be performed at SLAC National Accelerator Laboratory.

• Experience: Surveying subcontractor must have a minimum of five (5) years of experience and provide licensed surveyors registered with the California State Board of Registration for Professional Engineers, Land Surveyors, and Geologists.

• Quality Assurance: Subcontractor must maintain a Quality Management System (QMS) compliant with DOE Order 414.1E and industry standards (e.g., ISO 9001).

• Safety: Personnel require SLAC "hard badge" access, ES&H training, and must adhere to SLAC safety protocols and wear required PPE.

• Deliverables: Include AutoCAD files (.dwg), CSV point files, signed/stamped PDF record copies, field survey records, pothole logs, CCTV logs, and a comprehensive Survey Report.

• Subcontractor Schedule: Must submit a Work Schedule detailing sequence, duration, and timing of activities, reviewed and approved by SLAC.

• Traffic Control Plan (TCP): Required for activities impacting roadway operations.

• The document references several attachments and appendices, including "Attachment I" for defined work areas, "Appendix B" for Quality Program Requirements & Deliverables Checklist, and "Appendix C" for Quality Clause Descriptions.

• The document is marked as "DRAFT" and indicates that the official copy is located in the CUIR Controlled Document Site.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications Supplement," is a form that potential offerors must complete and return with their proposal. It supplements the electronic Representations and Certifications available via the System for Award Management (SAM).

• Business Information: Requires Offeror's Name, Address, "Doing Business As" (DBA), Unique Entity Identifier (UEI), DUNS number, and Tax Identification Number (TIN).
• SAM Representations & Certifications: Certifies that SAM-based information is current, accurate, and complete.
• Employment Eligibility Verification (E-Verify): Requires representation regarding enrollment and use of E-Verify for proposals exceeding $3,500.
• Employee-Vendor Relationship Certification: Requires certification regarding any significant financial interest an employee or near relative of Stanford University may have in the Offeror's organization.
• Toxic Chemical Release Reporting: Certification applicable if the offer exceeds $100,000, regarding compliance with EPCRA and PPA reporting requirements.
• Anti-Kickback: Certification applicable if the offer exceeds $100,000, stating no kickbacks have been provided or attempted.
• Export Control: Representations regarding whether furnished items are Trigger List Items, USML (ITAR) articles/services, or Dual Use Items (500/600 series).
• Signature: Requires authorized signature, printed name, title, and date.

Completion and submission of this form are mandatory for proposals exceeding certain thresholds. It requires bidders to provide specific business information, certify compliance with various regulations (including E-Verify, toxic chemical reporting, anti-kickback, and export control), and disclose potential conflicts of interest related to Stanford University employees. Failure to complete this form accurately may impact the evaluation or rejection of a proposal.

General Terms and Conditions

This document outlines the "General Terms and Conditions for Architect Engineer Subcontracts" for SLAC National Accelerator Laboratory. It establishes the contractual framework and standard clauses governing subcontracts for architect engineering professional services.

• Definitions: Clarifies key terms such as "Buyer," "Government," "Micro-Purchase Threshold," "Procurement Specialist," "Seller," and "Seller Representative."
• Scope, Entire Agreement, and Order of Precedence: Defines the scope of the subcontract to be architect engineering professional services and establishes the order of precedence for subcontract documents.
• Seller Acceptance: Outlines how a seller accepts the subcontract (acknowledgement, commencement of performance, or acceptance of payment).
• Services: Details the seller's responsibility for professional quality, technical accuracy, and coordination of services, including error correction and consultation with the buyer.
• Key Personnel: Specifies requirements for the Seller Representative and other key personnel, including their involvement and potential replacement.
• Inspection and Acceptance: Reserves the buyer's right to inspect deliverables and services, and outlines procedures for rejection and corrective action.
• Travel: Sets requirements for travel expenses, including compliance with SLAC guidelines and DOE foreign travel regulations.
• Invoices and Payments: Details requirements for submitting invoices, payment schedules, and accepted payment methods.
• Tax and Buyer Exemption: Addresses applicable taxes and the buyer's potential tax exemption status.
• Codes and Standards: Mandates compliance with all applicable federal and state laws, codes, standards, and referenced specifications.
• Insurance: Requires specific types and minimum amounts of insurance coverage, including Professional Errors and Omissions Insurance.
• Warranty: Establishes a warranty period of one year for services and deliverables.
• Indemnity: Outlines the seller's responsibility to indemnify and hold harmless the buyer and related entities.
• Confidentiality: Restricts the reproduction or disclosure of confidential information.
• Material Breach: Defines procedures for addressing material breaches of the subcontract.
• Assignment: Governs the assignment of subcontract interests.
• Independent Contractor: States that the seller is an independent contractor.
• Permits, Licenses, and Applicable Laws: Requires the seller to comply with all applicable laws and maintain necessary licenses.
• Disputes and Governing Law: Establishes procedures for dispute resolution, including informal resolution, mediation, and binding arbitration, with governing law specified.
• Export Control: Addresses requirements related to U.S. export controls.
• Time is of the Essence: Emphasizes the importance of timely completion.
• Excusable Delays: Defines conditions under which delays may be excused.
• Publicity: Restricts the seller's ability to release public information or use SLAC/University trademarks.
• Clauses Incorporated by Reference: Lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses that are incorporated into the subcontract, with specific conditions for their applicability based on subcontract value and type.

This document is crucial for any bidder as it defines the fundamental legal and operational terms that will govern any resulting subcontract. Understanding these terms is essential for assessing the risks, responsibilities, and compliance obligations associated with the opportunity. Key areas for bidders to review include insurance requirements, warranty provisions, dispute resolution processes, and the extensive list of incorporated FAR/DEAR clauses, which may impose significant additional requirements.

Form / Attachment / Pricing Sheet

This document, titled "Section I - Specific Contract Clauses," outlines Federal Acquisition Regulation (FAR) clauses that will be incorporated into any resulting subcontract. It specifically highlights FAR 52.222-90, "Addressing DEI Discrimination by Federal Contractors" (Apr 2026), including a deviation effective April 2026, and Executive Order 14398.

• Identifies specific FAR clauses and Executive Orders that will become part of the subcontract.
• Mentions FAR 52.222-90 "Addressing DEI Discrimination by Federal Contractors" (Apr 2026) with a deviation.
• References Executive Order 14398.

Bidders should review this document to understand the mandatory contract clauses that will apply to the subcontract, particularly concerning diversity, equity, and inclusion (DEI) as it relates to federal contractors and Executive Order 14398. This information is crucial for assessing compliance requirements and potential impacts on subcontract performance.

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) for topographic survey and utility mapping services (CUIR SP2) for SLAC National Accelerator Laboratory. The goal is to procure labor, supervision, materials, equipment, and project management for these services.

• Provide all labor, supervision, materials, equipment, and project management.

• Services to be performed in accordance with the Statement of Work (SOW), Division 1 Specifications, Drawings, and referenced Attachments.

• Offerors must document any exceptions to performance requirements.

• Proposals must be valid for ninety (90) days.

• Contract type: Firm fixed price.

• Payment Terms: Net-30, unless otherwise indicated.

• Proposal Submission Deadline: Thursday, May XX, 2026, by 5:00 PM.

• Format: Searchable PDF file via email.

• Proposals must be separated into Volume 1 (Technical Proposal) and Volume 2 (Price Proposal).

• Evaluation Basis: Lowest-price technically acceptable offer.

• Award will be made without discussions, but discussions may be conducted if deemed in the University's best interest.

• Offerors must be registered in good standing with the System for Award Management (SAM.gov).

• Offerors must be registered in the University's procurement system.

• E-VERIFY: Awardee must provide proof of enrollment in the E-Verify Program within thirty (30) days of award.

• A Job Walk is not scheduled but can be arranged upon request.

• The Sr. Subcontract Administrator is the sole point of contact for this acquisition.

• Numerous attachments are referenced, including the Statement of Work, Reps and Certs, and Injury and Illness Prevention Form.

Form / Attachment / Pricing Sheet

This document is a Work Classification Form used to determine if a project is classified as "Green Work" or "Non-Green Work" at SLAC. It helps in identifying potential hazards and ensuring appropriate safety protocols are followed.

• Purchase Requisition Number: 364558
• Project Title: CUIR SP2 Topo Survey
• Project Description: Topo survey and underground utilities mapping to support CUIR's SP2.
• SLAC Point of Contact: Yoo, Hyejoo
• SLAC POC Title: Project Manager
• Project ESH Coordinator: Greg Johnson
• Classification question: "Should this work be classified as 'Green' or 'Non-Green'?"
• Electronic signature and date for verification.

This form helps bidders understand the nature of the work involved in the "CUIR SP2 Topo Survey" project. It outlines the criteria for classifying work as "Green" (low risk) or "Non-Green" (involving potential hazards or requiring specific permits/plans). Bidders should review the definitions of "Green" and "Non-Green" work to assess the potential risks and safety requirements associated with the project, which may impact their proposal preparation and execution planning.

Form / Attachment / Pricing Sheet

This document is the "Subcontractor Safety Injury and Illness Prevention Plan Acknowledgement Form" (Chapter 42). It is used to document a subcontractor's acknowledgement of injury and illness prevention program requirements and to capture occupational medicine information. This form is required for both green and non-green work and must be submitted with the proposal as a prerequisite for the notice to proceed.

• Project Name: CUIR SP2 Topographic Survey and Utility Mapping Services
• Purchase Requisition Number: 364558
• Company Information: Fields for Company Name, Superintendent/Foreman Name, Point of Contact Name, Phone, and E-mail.
• Injury and Illness Prevention Program Compliance: Subcontractors must comply with DOE Worker Safety and Health Program requirements (10 CFR 851), which are more stringent than Cal/OSHA requirements. Subcontractors can either adopt SLAC's 851-compliant IIPP or submit their own for approval. A certification statement is provided for the subcontractor to attest that they have read and understood the requirements and that their work will comply, or they have developed a protective IIPP.
• Occupational Medicine: Questions regarding employee on-site work duration and enrollment in medical/exposure monitoring programs. If applicable, subcontractors must have comprehensive occupational medicine services and provide contact information for their provider.

This form must be completed and submitted with the proposal. It requires bidders to acknowledge and agree to comply with specific safety and health program requirements, including those related to injury and illness prevention and occupational medicine. Failure to submit this completed form may prevent the issuance of a notice to proceed.

Form / Attachment / Pricing Sheet

This document, titled "GENERAL TERMS AND CONDITIONS For On Site ‘Green’ Services Subcontract Rider," outlines specific terms and conditions that supplement a subcontract for "Green" Services at SLAC. It details various clauses and requirements that a seller must adhere to when performing services on-site.

• Incorporated Clauses: Lists specific DEAR clauses related to whistleblower protection, workplace substance abuse, and computer security.
• Buyer Monitoring: Outlines the buyer's right to monitor the work and the seller's responsibility for compliance.
• Government-Furnished Property (GFP): Details the terms of use, protection, and return of any property provided by the government or buyer.
• Seller Personnel: Specifies requirements for seller employees, including qualifications, eligibility to work in the U.S., and the need for bilingual interpreters if non-English speakers are employed.
• Work Hours and Holidays: Defines standard working hours and lists SLAC holidays. It notes that no extra payment will be allowed for working on holidays unless required by law.
• Cooperation: Requires the seller to cooperate with other sellers and buyer personnel.
• Environmental Protection: Mandates seller responsibility for environmental protection measures and prohibits the delivery of radioactive materials without approval.
• Injury and Illness Prevention: Requires the seller to implement safe working practices and comply with SLAC's Injury and Illness Prevention Program (IIPP).
• Site Security: Covers requirements for SLAC badges, keys, dosimeters, site access, computer security, and handling of sensitive foreign nations.
• Insurance: Specifies the types and minimum limits of insurance coverage required for the subcontract.
• Assumption of Risk: States that the seller assumes all risks and responsibility for damage to work and materials until final acceptance.
• Miscellaneous Site Policies: Defines "Green Services" and prohibits the use of music/audio devices and pets on-site.

This document is crucial for potential bidders as it details the contractual obligations, operational requirements, and compliance standards that will govern the "Green" Services subcontract. Bidders must review these terms carefully to understand the full scope of responsibilities, including personnel, safety, security, insurance, and site-specific rules, which will impact their ability to perform the work and the overall cost of the bid.

Form / Attachment / Pricing Sheet

This document is a "Release of Claims (Assignment and Release)" form. It is required to be executed by a subcontractor upon final payment. The purpose is to certify the completion of work, assign rights, and release claims related to a subcontract with SLAC National Accelerator Laboratory and the U.S. Department of Energy.

• Certification of Work Completion: Subcontractor confirms all work is completed in compliance with the subcontract and all labor/material claims are paid.
• Assignment of Rights: Subcontractor assigns all rights, title, and interest in refunds, rebates, credits, and other amounts due from the performance of the subcontract to SLAC and the U.S. Government.
• Release of Claims: Subcontractor releases SLAC, the U.S. Government, their officers, agents, and employees from all liabilities, obligations, claims, and demands arising from the subcontract.
• Refund Obligation: Subcontractor agrees to refund any monies SLAC or the U.S. Government may pay to discharge liens or claims remaining unsatisfied after final payment.
• Execution: Requires signature, legal name, and date of execution.
• Certificate: A section for a corporate officer to certify the authority of the individual signing the Assignment and Release.

Bidders responding to opportunities that require this form must understand its implications. It signifies the finalization of a subcontract and involves the release of all claims and assignment of rights to the government. This form is typically required as part of the close-out process for a subcontract or contract.

Form / Attachment / Pricing Sheet

This document, "Section H – Special Terms and Conditions," outlines specific contractual terms and conditions for a subcontract. It details the administration of the subcontract, including designated representatives for contractual matters and technical oversight.

• Special Articles 1-7 and 9-10: Reserved, indicating these sections are not currently defined or applicable.
• Special Article 8: Subcontract Administration:
  • Identifies Quyen Weng as the University's contractual representative, authorized to make changes to the subcontract requirements, Statement of Work, and Schedule. All notices and requests for approval must be directed to this representative at the provided SLAC address and email.
  • Identifies Hyejoo Yoo as the University's Technical Representative, responsible for monitoring subcontract work and clarifying technical requirements of the Statement of Work. This representative is not authorized to make changes to the work or modify the subcontract.

This document is crucial for understanding the subcontract's administrative structure. Bidders need to be aware of who the authorized contractual representative is for any modifications or official communications and who the technical representative is for work clarification. This information is essential for proper contract management and communication throughout the subcontract lifecycle.

Other / Unclassified

This document, dated May 2025, from SLAC Supply Chain Management to SLAC Subcontractors, outlines the REAL ID requirement for site entry effective May 7, 2025. It details that all subcontractors and visitors without an active SLAC badge will need a REAL ID-compliant driver's license or other acceptable identification to access the SLAC site.

• Prior to Arrival: Subcontractors/visitors must complete a Site Access Form. The Point-of-Contact for this form depends on the purpose of the visit (Project Manager/Construction Manager for general visits, Subcontract Administrator for solicitation site walks).
• REAL-ID Compliant Identification: The document lists acceptable forms of identification, including enhanced driver's licenses, U.S. passports, DHS trusted traveler cards, U.S. Department of Defense IDs, permanent resident cards, border crossing cards, HSPD-12 PIV cards, foreign government-issued passports, Canadian/Northern Affairs Canada cards, transportation worker identification credentials, U.S. Citizenship and Immigration Services Employment Authorization Cards, U.S. Merchant Mariner Credentials, and Veteran Health Identification Cards.
• Deliveries: Delivery drivers require a valid license. If it's not REAL ID compliant, they will be advised to obtain one. For on-site construction projects or deliveries, a SLAC escort will be required.
• Further Information: Bidders are directed to SLAC's website for more information on REAL ID and FAQs.