Small Business Set-Aside for RIEGL Top-Hydrographic System Bathymetric Sensor and Training (See Attachments)

Other / Unclassified

This document is a Brand Name Justification Memorandum for the procurement of a RIEGL VUX-820-G Topo-Hydrographic System Package and associated training. The justification outlines the agency's need for this specific equipment, citing its unique capabilities for topographic and bathymetric surveying from a low altitude using small Unmanned Aircraft Systems (UAS). The agency believes that acquiring this brand name item is in the government's best interest due to the potential for significant cost and project delays if another brand were selected, requiring redesign of the supporting platform.

This document is relevant to potential bidders as it explains the rationale behind a brand-name-only acquisition. It details the specific equipment being procured, including hardware components, application packages, and mandatory training. Bidders should note that the acquisition will be conducted using simplified acquisition procedures with an estimated total value not exceeding $350,000.00. The justification indicates that market research found RIEGL to be the only brand meeting the government's needs for this specific application.

Forms / Attachments / Pricing Sheets

This document contains various contract clauses, provisions, and instructions relevant to potential bidders. It outlines terms and conditions for deliveries, payments, contract administration, and proposal submissions.

• Section F - Deliveries or performance: Specifies F.O.B. Origin and Destination.
• Section G - Contract Clauses: Details electronic submission of payment requests, Wide Area Workflow (WAWF) instructions, and various clauses related to limitations on payments, reporting, System for Award Management (SAM), entity codes, safeguarding information, prohibitions on certain hardware/software/services (e.g., Kaspersky, ByteDance, Huawei), and contract terms for commercial items.
• Section I - Contract Clauses: Lists numerous clauses including those related to prohibition on influencing federal transactions, reporting executive compensation, SAM maintenance, entity code reporting, safeguarding covered contractor information systems, prohibitions on specific telecommunications equipment and services, contracting with inverted domestic corporations, protection against debarred/suspended contractors, defense priority and allocation, contract terms and conditions for commercial items, child labor, text messaging while driving, protest after award, and applicable law for breach of contract.
• Section K - Representations, certifications, and other statements of offerors or respondents: Includes clauses on prohibition of contracting with entities requiring certain internal confidentiality agreements or statements, and representations regarding telecommunications and video surveillance services or equipment.
• Section L - Instructions Conditions and Notices to Bidders: Outlines instructions for offerors, including System for Award Management (SAM) requirements, alternative line item proposals, and notice of priority rating.
• Section M – Evaluation Factors for Award: States that the award will be based on Best Value to the Government, considering Price, Delivery, Quality, and Past Performance, utilizing the Supplier Performance Risk System (SPRS).
• C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES: Details the use of support contractors for managing official contract files and the requirements for such contractors.
• G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA): Provides instructions for invoicing, including cost segregation and WAWF submission requirements.
• G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND RESPONSIBILITIES (NAVSEA): Lists points of contact for contract administration.
• G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA): Outlines hours of operation and holiday schedules, including delivery times.
• Shipping Address: Provides the physical address for deliveries.

This document is critical for bidders as it contains the specific contract clauses, terms, conditions, and evaluation criteria that will govern the contract. Bidders must review these sections carefully to understand their obligations, submission requirements, and how their proposals will be evaluated. It also provides essential information on invoicing, points of contact, and delivery instructions.

Form / Attachment / Pricing Sheet

This document details the specific items and training required for the RIEGL VUX-820-G Topo-Hydrographic System Package. It serves as a detailed list of components and associated training for potential bidders to understand the scope of the procurement.

• FP VUX-820-G-Scanner: Includes the RIEGL VUX-820-G Airborne Laser Scanner, integrated IMU/GNSS system, 5.1 MPx RGB camera, UAV antenna, GNSS antenna cable, 1TB CFast storage card, card reader, power/signal cable, carrying cases, laser safety equipment, and various connection cables.
• Application Packages: Lists software components for bathymetry and LiDAR data processing, including RiACQUIRE-Embedded, RiPROCESS, and RiUNITE.
• FP VUX-820-G Training: A mandatory 3-day onsite training for first-time system owners, covering system operations, data acquisition, processing, QA/QC, and best practices. Maximum of 4 trainees.
• FP VUX-820-G Integration Components: Includes adapters for a quick release mount.

This document is crucial for bidders to accurately identify and price all required hardware, software, and training components. It specifies the exact configuration of the RIEGL VUX-820-G system. Bidders must also provide a letter from authorized distributors/resellers of RIEGL Brand.

Statement of Work (SOW)

This Statement of Work outlines the requirement for training NSWC PCD employees on Government-owned Riegl VUX-820-G Topo-Hydrographic equipment.

• Provide 24 contact hours of ULS Riegl Topo-Bathy Training on-site at NSWC PCD for up to four employees.

• Training is mandatory for first-time system owners and covers Riegl UAV-based topo-bathymetric operations and workflow.

• Specific training modules include: mission planning, system operations & data acquisition, operational best practices, data download, inertial data processing, refraction correction, lidar and image data processing, full waveform bathymetric analysis, data QA/QC, export, and best practices.

• Not explicitly detailed, but training must be comprehensive.

• On-site at NSWC PCD.

• 24 contact hours, scheduled Monday-Friday.

• The Government will provide the equipment integrated on a UAV platform prior to training.

• Contractor must provide a list of employees requiring access to Government facilities, including standard security clearance information, within three business days of award.

• Contractor employees must adhere to Government facility access hours (0600-1800 Monday-Friday, except Federal holidays) and be under Government oversight at all times.

• The requirement is UNCLASSIFIED.

• Contractor must comply with security requirements for Controlled Unclassified Information (CUI) and Operations Security (OPSEC) as detailed in the document, including protection of sensitive information and limiting details when promulgating information.