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General Terms and Conditions

This document outlines the General Terms and Conditions for commercial products and services provided to Brookhaven Science Associates, LLC (BSA) at Brookhaven National Laboratory. It establishes the contractual framework and defines the rights and responsibilities of both BSA and the Contractor.

• Definitions: Clarifies key terms used throughout the agreement.
• Order of Precedence: Establishes the hierarchy of documents in case of inconsistencies.
• Acceptance, Survivability, Complete Agreement: Outlines terms for agreement acceptance and supersedes prior agreements.
• Unauthorized Obligation: Addresses limitations on third-party agreements like EULAs or TOS.
• Respectful Workplace Policy: Mandates adherence to a respectful and safe work environment.
• Reporting Concerns: Requires contractors to report environmental, safety, health, and technical concerns.
• Assignment: Details conditions under which the agreement can be assigned.
• Disputes: Outlines the process for resolving disputes.
• Excusable Delays: Defines circumstances that may excuse nonperformance.
• Termination: Covers termination for convenience and for default.
• Payment: Specifies payment terms, including net 30 days and invoice submission requirements.
• Changes: Requires written agreement for any modifications.
• Inspection: Grants BSA the right to inspect and test supplies and services.
• Taxes: Addresses tax applicability and BSA's exemption status.
• Title and Risk of Loss: Defines when title and risk of loss transfer.
• Warranty: Outlines contractor warranties for delivered items.
• Limitation of Liability: Specifies limitations on contractor liability.
• Compliance with Laws: Requires adherence to all applicable federal, state, and local laws.
• Specific Clauses: Includes detailed clauses on IPv6 compliance, patent indemnity, reporting of royalties, suspect/counterfeit items, applicable law, press releases, executive compensation reporting, and employee eligibility verification.
• Incorporated Clauses: Lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses incorporated by reference, covering a wide range of topics including contract ethics, small business utilization, labor standards, and more.

This document is crucial for any vendor seeking to contract with BSA for commercial products and services at Brookhaven National Laboratory. It details the fundamental terms and conditions that will govern the contractual relationship, including payment, performance, compliance, and dispute resolution. Bidders must carefully review these terms to understand their obligations and BSA's expectations.

Form / Attachment / Pricing Sheet

This document is a DRAFT Purchase Order (PO) from Brookhaven National Laboratory (BNL) to "ANY VENDOR". It details specific items, quantities, and delivery dates. Bidders should review this document to understand the types of equipment and components being procured, which may inform their ability to respond to related opportunities.

• Purchase Order Number: BNL-0000477398
• Date: 04/14/2026
• Payment Terms: Net 10
• Contractual Representative: MALEN VALENCIA
• Items: Includes various linear positioners, mounts for optical components, sensor modules, cables, vacuum feedthroughs, rack systems, and power supply cables.
• Quantities and Due Dates: Specific quantities are listed for each item, with most due by 09/25/2026.
• Quality Assurance Requirements: References BNL-QA-101 and specific QA Paragraphs (e.g., 3.1.3, 4.16, 4.43) for each line item.
• Shipping and Invoicing Instructions: Details delivery locations, hours, advance notification requirements, and invoicing procedures.
• Important Notes: Emphasizes that this is a DRAFT and not a binding document. It also outlines specific shipping requirements, such as not insuring the shipment or declaring value, and shipping all packages to "RECEIVING BUILDING 98".

This document provides insight into the specific technical components and equipment BNL is procuring. Vendors interested in supplying similar items should review the item descriptions, quantities, and quality assurance requirements to assess their capabilities and potential alignment with future solicitations. The detailed shipping and invoicing instructions are also critical for understanding BNL's operational procedures.