Smaract PICOSCALE SYSTEM Or Its Equivalent

General Terms and Conditions

This document outlines the General Terms and Conditions for commercial products and services provided to Brookhaven National Laboratory (BNL) by Brookhaven Science Associates, LLC (BSA). It establishes the contractual framework and defines the rights and responsibilities of both BSA and the Contractor.

• Definitions: Clarifies key terms used throughout the agreement.
• Order of Precedence: Establishes the hierarchy of documents in case of inconsistencies.
• Acceptance, Survivability, Complete Agreement: Outlines terms for agreement acceptance and supersedes prior agreements.
• Unauthorized Obligation: Addresses limitations on third-party agreements.
• Respectful Workplace Policy: Mandates adherence to a respectful and safe work environment at BNL.
• Reporting Concerns: Requires contractors to report environmental, safety, health, and technical concerns.
• Assignment: Details conditions under which the agreement can be assigned.
• Disputes: Outlines the process for resolving disputes, including negotiation, mediation, and court action in New York.
• Excusable Delays: Defines circumstances under which delays are excusable.
• Termination: Covers termination for convenience by BSA and termination for default by either party.
• Payment: Specifies payment terms, generally net 30 days, and procedures for invoice submission and overpayment.
• Changes: Requires written agreement for any modifications.
• Inspection: Grants BSA the right to inspect and test supplies and services.
• Taxes: Addresses tax applicability and BSA's exemption from certain New York taxes.
• Title and Risk of Loss: Defines when title and risk of loss transfer.
• Warranty: Outlines contractor warranties for supplied items.
• Limitation of Liability: Specifies limitations on contractor liability.
• Compliance with Laws: Requires adherence to all applicable federal, state, and local laws.
• IPv6 Compliance: Addresses requirements for Information Technology acquisitions.
• Patent Indemnity: Details contractor responsibilities regarding patent infringement.
• Suspect/Counterfeit Items: Prohibits the use of suspect or counterfeit items and outlines reporting procedures.
• Reporting Executive Compensation: Requires reporting of executive compensation for agreements valued at $30,000 or more.
• Identification of Employees: Mandates the use of E-Verify for employee eligibility verification.
• Incorporated Clauses: Lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses incorporated by reference.

This document is crucial for any vendor seeking to contract with Brookhaven National Laboratory through BSA. It sets forth the fundamental legal and operational terms that will govern the contractual relationship, including payment, dispute resolution, compliance, and termination. Bidders must carefully review these terms to understand their obligations and BSA's expectations.

Purchase Order

This document is a DRAFT Purchase Order (PO) from Brookhaven National Laboratory (BNL) to "ANY VENDOR" for various scientific equipment and components. The PO number is BNL-0000477916, dated April 15, 2026, with a Net 10 payment term. It is issued under BNL's Prime Contract with the U.S. Department of Energy.

• PS-CTRL-V2.1-RACK: PicoScale Interferometer (2 units)

• PS-EM-V2.0-TAB: Environmental Module (2 units)

• PS-BOB-V2.0-RACK: Breakout box for PicoScale controller (2 units)

• PS-SH-L01-50-B-MAM: Sensor Head with Titanium Sleeve (2 units)

• PS-SH-C04-B-MAM: Sensor Head with Titanium Sleeve (3 units)

• PS-SH-F04-100-B-MAM: Sensor Head with Titanium Sleeve (3 units)

• PS-VF-APC-HV-3-KF40: Optical fiber vacuum feedthroughs (3 units)

• PS-ACC-PAT-APC-1.5M-APC-D: Single Mode Patch Cable (3 units)

• PS-ACC-PAT-APC-5M-APC-D: Single Mode Patch Cable (3 units)

• PS-SP-AT: (1 unit)

• This is a DRAFT and not a binding document.

• Shipping: Provide packing slip on the outside of the box. Do not insure or declare value. Ship all packages to "Receiving Building 98". Reference PO# 477916 on all labels, packing slips, and invoices.

• Pricing must be all-inclusive of freight, tariffs, packing, and handling.

• Invoicing: Electronic invoice submittal in PDF format is preferred via email to APINVOICES@BNL.GOV.

• Delivery: Deliveries accepted Monday-Friday, 8:00 am-12:00 pm and 1:00-4:00 pm EST. Advance notification is required for shipments over 3,000 lbs or longer than 8 feet.

• Special Requirements: The document references Brookhaven National Laboratory Supplier Quality Assurance Requirements (BNL-QA-101) and various ASTM standards for packaging and testing equipment calibration.