SMC Hardware and Assembly or domestic equivalent

Form / Attachment / Pricing Sheet

This document outlines the "Terms & Conditions" for Purchase Orders related to Commercial Products & Services under the Simplified Acquisition Threshold (SAT). It establishes the contractual framework between the Company (UT-Battelle, LLC) and the Seller for such procurements.

• Definitions: Clarifies terms like Government, Company, Seller, Agreement, Procurement Officer, and Product.
• Order of Precedence: Specifies how to resolve inconsistencies within the agreement documents.
• Entire Agreement: States that these terms, along with the Purchase Order face, constitute the complete agreement.
• Communication: Defines the Seller's limited communication with the Government.
• Warranty & Inspection: Outlines warranties for goods and services, and the Company's inspection rights.
• Shipping Terms: Requires delivery drivers to be U.S. citizens for deliveries to DOE laboratories.
• Electrical Equipment: Mandates listing by a nationally recognized testing laboratory (NRTL).
• Payment: Directs suppliers to the Ariba Network for payment information.
• Compliance with Laws: Requires Seller to comply with all applicable laws and regulations.
• Termination: Details conditions for termination for convenience or default.
• Excusable Delay: Defines circumstances that may excuse nonperformance.
• Access: Outlines requirements for Seller access to DOE facilities.
• Changes: Specifies that only the Procurement Officer can authorize changes.
• Insurance and Indemnity: Mandates Seller maintain specific insurance and indemnify the Company.
• Information Technology: Requires adherence to IT security policies and requirements.
• Gratauties: Prohibits offering gratuities to Company employees.
• Incorporation by Reference: Lists various FAR, DEAR, and DOE clauses that are incorporated into the agreement.
• Protection of Personally Identifiable Information (PII): Details requirements for handling PII, including security safeguards, incident reporting, and compliance.

This document is crucial for any vendor responding to an opportunity that involves the purchase of commercial products or services under the SAT. It details the mandatory terms and conditions that will govern the resulting contract, including warranties, compliance requirements, termination clauses, and specific handling of sensitive information like PII. Bidders must review these terms to understand their obligations and ensure they can comply before submitting a proposal.

Form / Attachment / Pricing Sheet

This document is a Bill of Materials (BOM) or pricing sheet, likely intended for vendors to provide quotes for specific items. It outlines the required components and their associated details.

• Vendor Name: Field for the vendor to enter their name.
• Quote Number: Field for the vendor to enter a quote reference number.
• Date: Field for the vendor to enter the date.
• Line Item Details: Includes:
  • Item Description (e.g., Manifold Assembly)
  • Part Number (e.g., 121125-16-DS, 121125-08 DS)
  • Manufacturer (e.g., SMC)
  • Quantity (e.g., 22, 12)
  • Unit Price (blank for vendor completion)
  • Total Price (blank for vendor completion)
  • Lead Time (blank for vendor completion)
  • Country of Origin (blank for vendor completion)

Bidders should use this form to accurately provide pricing and lead time information for the specified manifold assemblies. This document is crucial for proposal preparation and will likely be used for evaluation purposes.

Form / Attachment / Pricing Sheet

This document, "Attachment C - UTB Prime Supplemental Flowdowns," outlines additional terms and conditions that UT-Battelle, LLC (acting as the prime contractor) will flow down to its subcontractors and purchase order recipients. It incorporates mandatory U.S. Government regulatory and customer obligations required by Oak Ridge National Laboratory's contract with the Department of Energy (DOE).

• The document lists numerous Federal Acquisition Regulation (FAR) and DOE Acquisition Regulation (DEAR) clauses, along with specific DOE directives.
• Each clause is presented with its identifier, effective date, and applicability criteria, often based on contract value thresholds or specific types of procurements (e.g., construction, IT, research and development).
• It specifies that in case of conflict between this document and other terms, the version or date in this document takes precedence.
• It also includes provisions for handling "Protected Data" related to International Thermonuclear Experimental Reactor (ITER) procurements, defining what constitutes protected data and the conditions for its disclosure.

Potential bidders should review this document to understand the mandatory flow-down clauses that will be incorporated into their subcontracts or purchase orders if they are awarded a contract under this opportunity. This includes understanding compliance requirements related to:

• Small business subcontracting
• Ethics and conduct
• Prohibition on certain telecommunications and video surveillance services
• Protection of government interests
• Cost or pricing data
• Labor standards and wage rates
• Export controls
• Security and access
• Environmental, safety, and health
• Intellectual property and data rights

Bidders must ensure their proposals and business practices align with these flow-down requirements, as they will become contractual obligations.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," is a form that potential offerors must complete and submit as part of their bid. It requires the offeror to make specific representations and certifications regarding their business status, compliance with various regulations, and other relevant factors pertinent to government contracting.

• Organization Type: Offeror must identify their business structure (e.g., individual, corporation, LLC).
• Small Business Status: Certifications related to being a small business, small business joint venture, woman-owned small business, HUBZone small business, and service-disabled veteran-owned small business.
• Export Control: Representations regarding whether items being furnished are Trigger List Items, Military/Space Items, or Dual Use Items, with specific requirements for providing manufacturer and description details if applicable.
• Buy American Act: Certification regarding the origin of end products.
• Child Labor: Certification concerning knowledge of child labor practices in the countries of origin for listed end products.
• Prohibition on Certain Telecommunications and Video Surveillance Services/Equipment: Representation regarding the use of prohibited equipment or services.
• Conflict of Interest: Certification regarding the absence of organizational or personal conflicts of interest, or disclosure of any such conflicts.
• Payments to Influence Federal Transactions: Certification regarding federal appropriated funds.
• Employee Concerns Program: Certification of compliance with employee concerns and differing professional opinion processes.

Completing this form accurately is a mandatory requirement for submitting a compliant offer. It allows the government to assess the offeror's eligibility, compliance with federal regulations, and potential risks related to conflicts of interest and prohibited equipment. Failure to complete or accurately represent information on this form may result in disqualification of the offer.

Solicitation / RFP / RFQ

This solicitation from Oak Ridge National Laboratory (ORNL) seeks a Firm Fixed Price proposal/quote for SMC Hardware and Assembly or domestic equivalent. The award will be based on the lowest priced, technically acceptable proposal.

• A firm fixed price quote with a proposed delivery schedule.

• A completed and signed copy of the "Representations and Certifications – Abbreviated" document.

• Any exceptions taken to the terms and conditions must be explained, including reasons for non-compliance and alternate solutions. Failure to address exceptions may result in a non-responsive offer.

• Contract Type: Firm Fixed Price

• Anticipated Subcontract Period of Performance: To Be Determined

• Estimated Value: Not specified

• Questions Due: March 2, 2026, by 4:00 PM EST (in writing via email).

• Proposal Due Date: March 4, 2026, by 4:00 PM EST (submitted via email to the Procurement Officer).

• Offer Validity Period: 120 days.

• Evaluation Criteria: Lowest priced, technically acceptable proposal.

• Small Business Set-Aside: No

• NAICS Code: 332710 - Machine Shops (500 Employees)

• The following attachments are required and apply to the subcontract/purchase order:

  • Attachment A: Bill of Materials
  • Attachment B: ORNL Terms and Conditions - Commercial Item (dated 1/13/2026)
  • Attachment C: Prime Contract T&C Flow Downs (dated 1/13/2026)
  • Attachment D: Representations & Certifications – Abbreviated (dated 12/22/2025)

• FAR 52.211-6 Brand Name or Equal applies.