Smiths Detection - Maintenance and Repair
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Library of Congress, Contracts and Grants Directorate, intends to award a sole-source, firm fixed-price contract to Smiths Detection, Inc. for maintenance and repair services of their HI-SCAN 6040i X-Ray scanning system. This notice serves as a public justification for the non-competitive award, as proposals are not being requested. The contract period is from April 28, 2026, through April 27, 2031.
Scope of Work
The contract covers comprehensive maintenance and emergency repair services for one Smiths Detection HI-SCAN 6040i X-Ray scanning system (Serial No. 14339) located at the Library of Congress's Packard Campus in Culpeper, VA. Key services include:
- Providing all necessary travel and staff for scheduling, dispatching, and maintaining the system.
- Utilizing original equipment manufacturer (OEM) parts, supplies, and materials exclusively.
- Performing one semi-annual and one annual preventative maintenance visit per 12-month period.
- Conducting comprehensive radiation surveys after repairs involving the X-ray source, mechanism, or shutter.
- Validating the X-ray machine’s video retention and hard drive health during each visit.
- Responding to unscheduled equipment malfunctions on-site within 4 hours of notification and completing repairs within 24 hours.
- Service technicians must be authorized and certified by the OEM.
Contract Details
- Type: Firm Fixed-Price, Sole-Source
- Contractor: Smiths Detection, Inc., 2202 Lakeside Boulevard, Edgewood, MD 21040-1102, USA
- Duration: Base period (April 28, 2026 – April 27, 2027) plus four (4) 1-year option periods, extending through April 27, 2031.
- Estimated Value: Over $350,000 and up to $900,000 (as per Justification).
- Place of Performance: Library of Congress Packard Campus, 19053 Mount Pony Road, Culpeper, VA 22701.
- Set-Aside: None (sole-source justification).
- Product Service Code: J063 (Maintenance, Repair And Rebuilding Of Equipment: Alarm, Signal, And Security Detection Systems).
Evaluation
This is a justification for a sole-source procurement; therefore, proposals are not being requested, and there are no submission instructions or evaluation criteria for bidders.
Additional Notes
The justification states that Smiths Detection, Inc. is the sole source provider for replacement parts and the only authorized service provider with a Safety Act Certification in the US for this specific equipment. The Library of Congress intends to verify this sole-source nature and will compete any follow-on contracts if the sole-source status changes. Future procurements for new machines and associated maintenance will be competed.