Smoke Detection Device Upgrade and installation

Solicitation / RFP / RFQ

This document is a cover letter accompanying a solicitation package for the "FY 26, Smoke Detection Device Upgrade and Installation" at the Federal Correctional Institution, Herlong, California. It provides essential information for potential quoters.

• The solicitation package contains all necessary information for submitting a quote.

• Quoters must be registered in the System for Award Management (SAM).

• Quoters must include their Data Universal Numbering System (DUNS) number in Block 17a of the Standard Form 1449.

• If registered in SAM, bidders only need to complete section (l) of FAR Provision 52.212-3.

• Not specified in this cover letter.

• Offers are due no later than July 15, 2026, at 2:00 p.m. Pacific Standard Time.

• Email offers are authorized and preferred, sent to tpolan@bop.gov. Confirmation of receipt is required.

• Postal mailing address: Federal Correctional Institution, Attn: Trevor Polan, Contract Specialist, P.O. Box 900, Herlong, CA 96113-0900.

• Hand delivery or express mail address: 741-925 Herlong Access Road A-25, Herlong, CA 96113.

• Bidders are requested to send only necessary pages to complete their offer.

• Quotes received after the deadline will be handled per FAR 52.212-1(f).

• All potential quoters must be registered in the System for Award Management (SAM).

• Prospective offerors are cautioned against discussing quote preparation or technical questions with Government technical personnel. All communications should be directed to the Contracting Officer via email (tpolan@bop.gov) or mail.

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: 15B61926Q00000014) issued by the Federal Bureau of Prisons, FCI Herlong, for the "B&F-FCI HERLONG - SMOKE DETECTOR UPGRADE -26Z6AK9". The acquisition is set aside 100.00% for Women-Owned Small Business (WOSB).

• The primary deliverable is a "SMOKE DETECTOR UPGRADE -26Z6AK9".

• The work is to be performed in accordance with a Statement of Work (SOW), which is referenced but not fully included in this document.

• The contract type is Firm Fixed Price.

• Period of Performance: Delivery is required by 09/30/2026.

• Offer Due Date: 07/15/2026 at 02:00 PM Local Time.

• The solicitation incorporates FAR clauses by reference, including 52.212-1 (Instructions to Offerors), 52.212-2 (Evaluation), and 52.212-4 (Terms and Conditions).

• Evaluation will be based on price and other factors, with specific evaluation factors to be detailed in the solicitation.

• This solicitation is a 100% set-aside for Women-Owned Small Business (WOSB).

• The document includes numerous FAR clauses and addenda related to commercial products and services, small business programs, labor standards, and other terms and conditions.

• Attachments referenced include "26Z6AK9 - RCA PACKET.pdf" and "15B61926PR000166 - PURCHASE REQUEST.pdf".

Statement of Work (SOW)

To design, supply, install, test, and commission a Carbon Monoxide (CO) detection system that will fully interface with the existing fire detection and alarm system (FDAS) at the Federal Bureau of Prisons (FBOP) FCI Herlong.

• Design, supply, installation, testing, and commissioning of a CO detection system.

• System must be compatible with the current fire alarm system and integrate with the existing FDAS.

• Detectors must be strategically located in areas such as sleeping areas, enclosed parking garages, boiler/mechanical rooms, and areas with potential CO-emitting appliances.

• System must be addressable and compatible with the existing FDAS control panel.

• Provide a detailed design plan, installation components, and ensure proper detector placement.

• Detectors must include audible and visual alarms, status indicators, and self-diagnostic capabilities.

• CO devices must be powered by the fire alarm system or have an approved backup power source.

• Early and reliable detection of carbon monoxide concentrations.

• Alarm and fault signals transmitted to the central monitoring system within 10 seconds.

• Minimized false alarm rates through proper sensor calibration.

• System must include test and maintenance functions.

• Not explicitly stated in the SOW, but the project is for FCI Herlong.

• Compliance with NFPA 720, NFPA 72, local building codes, fire safety regulations, and OSHA standards.

• Submittals must be stamped by a licensed engineer.

• All delegated design elements require FBOP review and approval prior to fabrication or installation.

• Contractor must provide a post-construction certification and full functional testing.

• Comprehensive documentation, including design and AS-BUILT drawings, schematics, data sheets, and manuals, must be submitted.

• A training session for FBOP personnel on operation and maintenance is required.

• Strict adherence to security regulations, working hours, and safety protocols within the correctional facility is mandatory.

• Specific attire requirements are in place to avoid confusion with inmate clothing and for security reasons.