SMV HVAC Replacement

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure the removal and replacement of specified electric in-wall heaters, furnaces, boilers, and related components at the Shadow Mountain Village, located in the Arapaho and Roosevelt National Forest. The project includes replacing five furnaces with Lennox EL196UH070XE36B (or approved equal) series furnaces and four boilers with Peerless Boilers Series 63 Gas Boilers (or approved equal).

• Removal and replacement of electric in-wall heaters, furnaces, and boilers.

• Installation of specified Lennox furnaces and Peerless boilers (or approved equals).

• Provision of all labor, materials, equipment, permits, and licenses.

• Compliance with SOW, Specifications, and applicable requirements.

• Contract Type: Firm Fixed Price.

• Estimated Magnitude of Construction: Between $100,000 and $250,000.

• Period of Performance: 486 Days After Notice to Proceed (NTP).

• Questions Due: May 5, 2026, by 12:00 PM Central Time, via email to erick.plamann@usda.gov.

• Quotes Due: May 21, 2026, by 12:00 PM Central Time.

• Submission Method: Email to Erick Plamann at erick.plamann@usda.gov.

• Required Submission Documents: Experience/Past Performance description (max 3 pages), Written Technical Approach (2-4 pages), Attachment 1-SOI, Signed SF 1442, Signed SF-30 (if applicable).

• Evaluation Criteria: Award will be made to the offeror representing the best value to the Government, based on Factor 1 (Experience/Past Performance), Factor 2 (Technical Approach), and Factor 3 (Price).

• Offer Acceptance Period: 60 calendar days from the quote due date.

• This acquisition is a Total Small Business Set-Aside.

• NAICS Code: 238220.

• Small Business Size Standard: $19M.

• No site visit is planned.

• Technical data and supporting documentation are available via attachments (SOI, SOW, Specs, Wage Determination).

Form / Attachment / Pricing Sheet

This document, "Definition of Bid Items," outlines the methods for measurement and payment for various bid items within a contract. It details how quantities will be determined, the units of measurement to be used, and the specific definitions for each bid item.

• Measurement and Payment Basis: All work is measured and paid for as listed in the "Bid Form." Work not specifically listed will be included in other applicable items.
• Pricing: Contractors must provide unit and total pricing for all items. Optional items are bid as mutually exclusive.
• Site Differentiation: Prefixes will differentiate pay items applied to multiple sites.
• Item Differentiation: Suffixes will differentiate pay items when multiple classes, sizes, types, or thicknesses are specified.
• Compensation for Operations: Item 1 covers operations such as personnel/equipment movement, bonds, insurance, and other incidentals not otherwise covered.
• Lump Sum vs. Unit Price: Lump sum items are not directly measured. Unit price items have estimated quantities that are approximate and payment is based on actual work performed.
• Total Work Coverage: The sum of all bid items must equal all work required by drawings and specifications.
• Units of Measurement: Standard U.S. customary units are used, including Cubic Yard (CY), Each (EA), Gallons (GAL), Hour (HR), Linear Foot (LF), Lump Sum (LS), Square Foot (SF), and Square Yard (SY).
• Determination of Quantities: Methods include Actual Quantities (AQ), Contract Quantities (CQ), and Lump Sum Quantities (LSQ).
• Specific Bid Items: Details are provided for "Mobilization/Demobilization" (lump sum), "Remove and replace large electric in-wall heaters" (lump sum), and other similar removal/replacement items.

This document is crucial for bidders as it defines how their work will be measured and paid for. Understanding the units of measurement, the distinction between lump sum and unit price items, and the basis for quantity determination is essential for accurate cost estimation and proposal preparation. It clarifies what is included in each bid item and how the total contract value will be calculated.

Statement of Work (SOW) / Performance Work Statement (PWS)

To rehabilitate permanent housing residences at Shadow Mountain Village up to current standards and complete deferred maintenance by replacing and removing electric in-wall heaters, gas furnaces, and boilers, making the buildings more sustainable, efficient, and comfortable.

• Base Bid Items:

  • Remove and replace eight (8) large electric in-wall heaters (17” x 21.5”, 1.5kW – 3kW) with programmable thermostats.
  • Remove and replace three (3) small electric in-wall heaters (12" x 14", 1.5kW) with programmable thermostats.
  • Remove and replace ten (10) baseboard electric heaters with programmable thermostats.
  • Remove and replace five (5) Lennox EL196UH070XE36B (or approved equal) furnaces.
  • Remove and replace four (4) Peerless' Boilers' Series 63 Gas Boilers (or approved equal) and sidearm water heaters.

• Specific House Breakdown: Detailed list of items to be replaced per house number (105, 106 A&B, 108, 110, 111, 112, 114, 115 A&B, 117).

• Replacement items must be of equal or greater efficiency and compatible with existing systems.

• Contractor is responsible for hauling off all removed materials to a state-approved sanitary landfill.

• Contractor shall repair any incidental damage caused during the work.

• Period of Performance: 07/01/2026 – 11/01/2026

• Location: Residential dwellings within Shadow Mountain Village, 34 GCR 66 Grand Lake, CO 80446.

• Key Personnel: A Project Manager must be assigned.

• Site Access: Coordination with CO/COR and on-site staff is required. Twenty-one (21) days' notice is needed for work in occupied homes.

• Hours of Operation: 0800-1700 MSDT Monday-Friday.

• Deliverables: Include Project Plan and Safety Plan, Status Reports, Schedules, Product Data, Permits and Inspections, and O&M Manuals and Warranties.

• Section 508: Compliance with Electronic and Information Technology Standards is required.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for residential construction projects in Colorado. It outlines the prevailing wage rates and fringe benefits for various construction trades, including Electrician, Ironworker, Carpenter, Laborer, Painter, Plumber, and Welder.

• Geographic Scope: Covers all counties in Colorado for residential construction projects (single-family homes and apartments up to 4 stories).
• Trades Covered: Electrician (including low voltage wiring and fire alarm installation), Ironworker (Structural), Carpenter, Laborer (Common), Painter (Brush, Spray & Roller), Plumber (including HVAC pipe), and Welder.
• Wage Rates & Fringes: Provides specific hourly rates and fringe benefit amounts for each trade, varying by county or region within Colorado.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), outlining contractor obligations.
• Rate Identifiers: Explains the meaning of various identifiers used in wage determinations (Union Rate, Union Average Rate, Survey Rate, State Adopted Rate).
• Appeals Process: Details the process for appealing wage determination decisions.

Bidders must use this document to understand the minimum wage and fringe benefit requirements for laborers and mechanics employed on covered federal construction projects. This information is crucial for accurately estimating labor costs and ensuring compliance with federal labor laws when preparing proposals or bids.

Form / Attachment / Pricing Sheet

This document is a "Schedule of Items" for the "GAOA SMV HVAC Replacement" project at Arapaho and Roosevelt National Forests and Pawnee National Grassland. It details the specific tasks and estimated quantities for HVAC replacement work.

• Item 1: Mobilization (Estimated Quantity: 1)
• Item 2: Remove and Replace large electric in-wall heaters (Specifications: 17" x 21.5", 1.5kW – 3kW) (Estimated Quantity: 8)
• Item 3: Remove and Replace small electric in-wall heaters (Specifications: 12" x 14", 1.5kW) (Estimated Quantity: 3)
• Item 4: Remove and replace baseboard electric heaters (Estimated Quantity: 10)
• Item 5: Remove and replace existing furnace with a Lennox EL196UH070XE36B (or approved equal), series single stage, 96% efficient furnace with variable speed constant torque blower (Estimated Quantity: 5)
• Item 6: Remove and replace boiler systems with a Peerless Boilers' Series 63 Gas Boiler (or approved equal) (Estimated Quantity: 4)
• Grand Total: (Estimated Quantity: 1)

This schedule provides a detailed breakdown of the work required for the HVAC replacement project. Bidders should use this information to understand the scope of work, estimate costs, and prepare their proposals. The "Estimated Quantity" column indicates the number of units or instances for each task, which is crucial for pricing.