Snow and Ice Removal Services Requirement in Support of U.S. Army Reserve Center in Lewisburg, WV

SOL #: W15QKN26QA047Sources Sought

Overview

Buyer

PICATINNY ARSENAL, NJ, 07806-5000, United States

Place of Performance

Lewisburg, WV

NAICS

Other Services to Buildings and Dwellings (561790)

PSC

Snow Removal/Salt Service (Also Spreading Aggregate Or Other Snow Melting Material) (S218)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/b1905f063c4d49fdbbec4208510cd265/view

Timeline

Posted

Dec 18, 2025

Last Updated

Apr 17, 2026

Response Deadline

Dec 29, 2025, 6:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of the Army (W6QK ACC-PICA) is soliciting proposals (W15QKN-26-Q-A047) for Snow and Ice Removal Services at the Lewisburg United States Army Reserve Center (USARC)/OMS in Lewisburg, WV. This opportunity is a Total Small Business Set-Aside and aims to ensure a clean, safe, and ice-free workplace for the 99th Readiness Division. Proposals are due by April 30, 2026.

Scope of Work

Services encompass comprehensive snow and ice removal from all specified on-site locations, including:

Plowing: Parking lots (paved and unpaved), road areas, ensuring bare pavement and cleared parking spaces. Estimated 29,871 SF / 3,319 SY.
Shoveling: Sidewalks, entrances, around dumpsters, catch basins, and hydrants. Estimated 2,385 SF / 265 SY.
Sanding, Salting, and Ice Removal: To provide secure footing and safe driving conditions.
HVAC Units: Must be kept clear of snow and ice using non-plowing methods.

A detailed Snow Removal Map (WV024_SNOWREMOVALMAP_20250509.pdf) visually outlines areas for plowing (hatched orange), shoveling (purple), and areas not to be plowed (hatched gray), serving as a critical guide for bidders to assess effort and resources.

Contract & Timeline

Contract Type: Firm Fixed Price Requirements contract. Task Orders will be issued annually.
Period of Performance: 12 months from award, with four 12-month option periods.
Set-Aside: Total Small Business Set-Aside (FAR 19.5).
Response Date: April 30, 2026, 21:00:00Z.
Published Date: April 17, 2026, 13:16:31Z.

Performance Requirements

Contractor must provide all necessary personnel, supplies, equipment, and transportation. Services must adhere to the Performance Work Statement (PWS) and all applicable regulations. Performance will be evaluated via a Quality Assurance Surveillance Plan (QASP) and inspection sheet (Exhibit 2), targeting 98% compliance. Invoices require 'before and after' time-stamped pictures for approval.

Special Requirements

Notification: Services must commence within two (2) hours of notification from the COR/RFOS.
Personnel: A list of employees and alternates is required 15 days prior to award. Employees must communicate in English, and a decision-making representative must be on-site during services.
Training: AT Level 1, OPSEC, and iWATCH training are mandatory for contractor employees within 30 days of contract start and annually thereafter.
Reporting: Monthly invoices with pictures and manpower data (to SAM.GOV) are required.
Property Protection: Contractor is liable for damage to Government property. Strict control over Government-issued keys is required, with a $50 charge for lost keys.