Snow Removal & Ice Treatment Services

Solicitation / RFP / RFQ

This solicitation is for seasonal snow removal and ice treatment services for the USDA, ARS, Cereal Crops Research Unit (CCRU) located in Madison, WI. The contract will have a base year plus four option years, with a period of performance from July 1, 2026, to June 30, 2031.

• Seasonal snow removal and ice treatment services.

• Services to be performed at USDA, ARS, CCRU, 502 Walnut Street, Madison, WI 53726.

• The contract includes various Federal Acquisition Regulation (FAR) and USDA Acquisition Regulation (AGAR) clauses and provisions, including those related to commercial products/services, whistleblower rights, combating trafficking in persons, service contract labor standards, and DEI compliance.

• Contract Type: Firm-fixed price.

• Period of Performance: Base Year (07/01/2026 – 06/30/2027) + Four Option Years (07/01/2027 – 06/30/2031).

• Total Duration: Not to exceed five (5) years (60 months).

• Submission Deadline: Wednesday, April 29, 2026, not later than 3:00 p.m. Central Time. Quotations must be submitted electronically via email to monte.jordan@usda.gov.

• Evaluation Criteria: Award will be made to the offeror representing the best value to the Government, based on Lowest Price Technically Acceptable (LPTA).

  • Price: Must include pricing for all CLIN items for the base and all option periods. Pricing must be fair and reasonable.
  • Technical Acceptability: Offerors must demonstrate a sound and compliant approach meeting all requirements as detailed in the Statement of Work (SOW).
  • Past Performance: May be evaluated using provided references, USDA records, CPARS, and other government sources.

• Offer Acceptance Period: Offerors must hold prices firm for 60 calendar days from the offer receipt date.

• The solicitation does not explicitly state a set-aside, but several small business provisions are listed (e.g., 52.219-6 Notice of Total Small Business Aside).

• Offerors must be registered in the System for Award Management (SAM).

• Attachments: Key documents include Terms and Conditions (Attachment 1), Statement of Work (Attachment 2), CCRU Location Image (Attachment 3), Price Schedule (Attachment 4), and Wage Determination (Attachment 5).

• Questions: Must be submitted via email to monte.jordan@usda.gov by April 23, 2026, 12:00 PM CT. No telephone calls accepted.

• Protests: Information on filing agency protests with the USDA Ombudsman Program is provided.

Form / Attachment / Pricing Sheet

This document is Attachment 4, a Price Schedule of Line Items for Solicitation 1232SA26Q0432. It requires bidders to provide pricing for seasonal snow removal and ice treatment services.

• Solicitation Number: 1232SA26Q0432
• Requirement: Seasonal services for snow removal / ice treatment.
• Period of Performance (POP): July 1, 2026 - June 30, 2031.
• Contracting Office: USDA, ARS, Contracting Operations Branch/Acquisition and Property Division.
• Quotation Due Date: No later than 03:00 pm CDT on April 29, 2026.
• Line Items (CLINs): Includes a Base Year (0001) and four Option Years (1001, 2001, 3001, 4001), each covering seasonal snow removal/ice treatment.
• Pricing: Bidders must enter Unit Price and Total Annual Price for each CLIN. The total price for the Base Year + Four Option Years is also required.
• Offeror Information: Fields for Offeror Name, Address, UEI, CAGE Code, Business Size, Point of Contact, Phone, and Email.
• Amendment Acknowledgement: Section to acknowledge receipt of amendments.
• Price Firmness: Offerors agree to hold prices firm for 60 calendar days.
• Authorized Signature: Fields for person authorized to sign, signature, and date.

This document is critical for bidders to understand the pricing structure and submission requirements for the snow removal and ice treatment services. Bidders must complete this schedule accurately with their proposed pricing for all CLINs and provide their company information. The due date for quotations is April 29, 2026.

Form / Attachment / Pricing Sheet

This document is an image attachment titled "Attachment 3 Snow Removal Ice Treatment Services CCRU Location Image.pdf". It visually depicts the location of the US Agricultural Research Services Cereal Crops Research Laboratory, highlighting areas relevant to snow removal and ice treatment services. The image includes overlaid graphics (green and yellow lines) indicating specific pathways, parking areas, and perimeters that are likely subject to these services.

• Aerial view of the US Agricultural Research Services Cereal Crops Research Laboratory.
• Overlay graphics indicating specific zones for snow removal and ice treatment (e.g., parking lots, access roads, walkways).
• Labels identifying key buildings and facilities.

This attachment provides a visual reference for potential bidders to understand the geographical scope and specific areas requiring snow removal and ice treatment services at the specified government facility. It helps in assessing the complexity and scale of the work required, aiding in bid preparation and accurate service planning.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide seasonal snow removal and ice treatment services for the United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Cereal Crops Research Unit (CCRU) in Madison, WI.

• Snow Removal: Required for the entire parking lot, loading dock incline, sidewalks, and entry areas when snow accumulation is one inch or greater. Specific attention must be paid to clearing around dumpsters for pickup and avoiding damage to neighboring property.

• Ice Treatment: Required for the parking lot, sidewalks, and entry areas as conditions warrant. The contractor will provide standard deicer for most surfaces. The USDA will provide an alternative deicer for specific areas (main front entrances, loading dock sidewalk/steps), which the contractor shall use only in those designated locations.

• Snow removal is dictated by one inch or greater accumulation.

• All personnel operating vehicles must possess valid driver's licenses.

• Period of Performance: Base Year (07/01/2026 – 06/30/2027) plus four Option Years (through 06/30/2031).

• Place of Performance: 502 Walnut Street, Madison, WI 53726.

• Contractor Furnished: Standard deicer for all surfaces except those specified by the government.

• Government Furnished: Alternative deicer for specified areas.

• Personnel: Contractor is responsible for supplying and supervising all personnel, who must have licensed drivers.

• Security: Incoming personnel must report to building administration for sign-in (if entering the building) and follow hygiene protocols.

• Deliverables: All services must be performed during normal USDA operating hours (Monday – Friday 7:30 am to 4:00 pm CDT).

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor, Wage and Hour Division, "Register of Wage Determinations Under the Service Contract Act." It provides the minimum wage rates and fringe benefits required for various occupations in specific geographic areas. This specific determination applies to Wisconsin Counties of Columbia, Dane, Green, and Iowa.

• Lists occupational codes, titles, and corresponding minimum hourly wage rates.
• Includes "Fringe Benefits Required Follow the Occupational Listing" which indicates that separate fringe benefits apply.
• Details specific notes regarding Executive Orders (EO) 13706 and 13658, outlining requirements for paid sick leave and minimum wage rates for federal contractors.
• Provides information on vacation and holiday entitlements.
• Outlines the process for requesting additional classifications and wage rates (Conformance Process).

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a federal contract in the specified Wisconsin counties. It directly impacts the pricing strategy and overall cost proposal for any opportunity requiring services in this geographic area and covered by the Service Contract Act.