Snow Removal Services at Coast Guard Academy

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide safe and accessible paved surfaces for emergency response vehicles, Academy faculty, staff, students, and cadets during periods of inclement winter weather at the U. S. Coast Guard Academy.

• Snow plowing and salting services for Academy and CDC roads, driveways, and parking lots.

• Snow plowing and salting services for the Cadet Memorial Field (synthetic turf field).

• Services include mobilization, clearing during precipitation, and clearing after precipitation has stopped.

• Snow hauling is an as-needed service for accumulated snow removal when on-site storage is exceeded or creates safety/access issues.

• Mobilization completion criteria include snowfall stopping for a four-hour period, removal from all paved surfaces, salting of roadways and intersections, clearing of driveways and secondary areas, and clearing of Cadet Memorial Field.

• During precipitation, primary areas must remain safely passable, and secondary areas must be traversable by pedestrians. The CDC parking lot must be cleared by 6:30 AM.

• After precipitation, all areas must be cleared curb-to-curb, and salt applied. Work to be completed within 12 hours of precipitation cessation, except for areas inaccessible due to parked cars.

• Specific performance standards and acceptable quality levels (AQLs) are detailed in the Performance Requirements Summary (PRS), including response time, area coverage, and supervisor/project manager availability.

• Period of Performance: One-year base period (September 1, 2026 - August 31, 2027) with four one-year option periods.

• Place of Performance: United States Coast Guard Academy, 15 Mohegan Avenue Parkway, New London, Connecticut 06320.

• Contractor must provide a Project Manager available 24/7 during the snow season and an on-site supervisor.

• Personnel must comply with Government regulations and policies.

• Prime Contractor must maintain an on-site supervisory representative and perform at least 60% of work with Prime-owned/controlled equipment and personnel.

• Government will provide road salt.

• Contractor must submit a snow removal plan for the Cadet Memorial Field by December 15th annually.

• Specific equipment (e.g., rubber-edged blades for turf) and methods are required for Cadet Memorial Field.

• A Post Award Conference is required within 15 business days after award.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide safe and accessible paved surfaces for emergency response vehicles, Academy faculty, staff, students, and cadets during periods of inclement winter weather at the U.S. Coast Guard Academy and the U.S. Coast Guard Child Development Center (CDC).

• Snow plowing and salting services for Academy and CDC roads, driveways, and parking lots.

• Snow plowing services for the Cadet Memorial Field (synthetic turf).

• Mobilization Completion: A single mobilization is complete when snow is removed from all paved surfaces, snowfall has stopped for four hours, roadways are salted, intersections are cleared, all driveways are cleared, secondary areas are salted, and Cadet Memorial Field is cleared.

• During Precipitation/Icing: Continuous plowing and salting of paved surfaces. Primary areas require roads to be safely passable. Secondary areas require accumulation to be kept low enough for pedestrian traversal. The CDC parking lot must be cleared one hour before opening. Deshon Avenue Gate roadway must be cleared 15 minutes before opening.

• After Precipitation/Icing Ceases: Full clearing and treatment of all areas from curb to curb. Work to be completed within 12 hours of precipitation cessation, with potential for re-plowing parking areas after the workday.

• Cadet Memorial Field: Extreme care must be exercised to avoid damage to the artificial turf. Approximately 1/2 inch of snow is to be left on the surface. A snow removal plan is required by December 15th.

• Response Time: Contractor must be available 24/7 and respond to mobilization calls within one hour.

• Period of Performance: One base year (September 1, 2026 - August 31, 2027) with four one-year option periods.

• Place of Performance: U.S. Coast Guard Academy, 15 Mohegan Avenue Parkway, New London, Connecticut 06320.

• Contractor Personnel: Requires a Project Manager (24/7 availability, 2-hour response for technical issues) and an On-Site Supervisor.

• Employee Conduct: Must comply with all government regulations and maintain professional appearance.

• Government Furnished Resources: Road salt will be provided by the government.

• Deliverables: Snow Removal Check Off Sheet, Snow Removal Plan for Cadet Memorial Field, Post Award Conference attendance, and Progress Reports.

• Performance Requirements Summary (PRS): Outlines specific service outputs, performance objectives, and acceptable quality levels for response time, task completion, and personnel availability.

Form / Attachment / Pricing Sheet

This document is a diagram illustrating the layout and dimensions of a multi-purpose athletic field, likely for a construction or renovation project.

• Field Markings: Depicts markings for a football field, men's lacrosse field, and girls' lacrosse field.
• Dimensions: Provides specific measurements for field limits and individual sport fields (e.g., 409'-9" FieldTurf Limits, 360' Football Field, 330' Men's Lacrosse Field, 330' Girls' Lacrosse Field).
• University Branding: Includes "USCGA" and "BEARS" text, along with a USCGA logo, indicating the intended user or location.
• Field Layout: Shows the relative positioning and overlap of the different sport fields within a single turf area.

This diagram is crucial for bidders to understand the physical space, layout requirements, and specific dimensions for any proposed athletic field construction, renovation, or resurfacing work. It provides the definitive layout that any proposed solution must adhere to.

Form / Attachment / Pricing Sheet

This document appears to be a preliminary pricing sheet or a "Rough Order of Magnitude" (ROM) estimate for snow removal services at the U.S. Coast Guard Academy (USCGA).

• The sheet lists "Year" categories: Base Year, Option Year 1, Option Year 2, Option Year 3, Option Year 4, and Total.
• It includes a column for "Estimated Price" for each year.
• The vendor name is listed as "Rough Order of Magnitude - USCGA Snow Removal Services."
• Specific estimated prices for each year are not provided in the extracted text, only the structure for them.

This document provides an outline for potential cost estimations related to snow removal services. While it does not contain specific pricing, it indicates the structure and potential duration (Base Year + 4 Option Years) for which pricing may be required in a future solicitation. Bidders can use this to anticipate the type of cost data that might be requested.

Form / Attachment / Pricing Sheet

This document is a "Snow Plowing Check Off Sheet" (Revised January 2023) intended for use by the Snow Removal Contractor. It outlines procedures to be followed during snow removal mobilizations and serves as a checklist to ensure all required areas have been plowed, cleared, and/or treated.

• Procedures: Includes steps for checking in, clearing specific areas (Child Development Center, Deshon St Gate, Flagpole parking), and checking out with the Academy Snow Removal Officer.
• Information to Log: Requires logging of arrival time, number of drivers and their arrival times, and the time of completion.
• Area Checklist: A comprehensive list of main roads and parking lots, including specific locations like Chase Hall, U-Lot, various loading docks, housing units, and access gates, which must be initialed to confirm they have been serviced.

This form details the specific operational procedures and areas of responsibility for snow removal services. Bidders should review this checklist to understand the expected scope of work, the required documentation of service completion, and the specific locations that need attention during snow removal operations. It helps in estimating resources and understanding performance expectations.

Form / Attachment / Pricing Sheet

This document is a map illustrating "Pavement Snow Removal Areas" for the opportunity. It visually defines different zones for snow removal operations.

• Paved Roads, Primary Areas: Marked in red.
• Paved Roads, Secondary Areas: Marked in orange.
• Paved Parking Lots, Primary Areas: Marked in blue.
• Paved Parking Lots, Secondary Areas: Marked in green.
• Various buildings and areas are labeled with letters (e.g., A, C, E, H, I, K, M, R, S, U) and names (e.g., CGA Roads, Thames River, Munro Hall, Yeaton Hall).

This map is crucial for bidders to understand the specific locations and priority levels for snow removal services. It helps in assessing the scope of work, planning resources, and potentially estimating costs associated with different zones.