Snow Removal Services at Coast Guard Academy

Form / Attachment / Pricing Sheet

This document is a map illustrating "Pavement Snow Removal Areas" for "TE 1". It visually delineates areas designated for snow removal, categorizing them by priority.

• Paved Roads, Primary Areas: Marked in red.
• Paved Roads, Secondary Areas: Marked in orange.
• Paved Parking Lots, Primary Areas: Marked in green.
• Paved Parking Lots, Secondary Areas: Marked in blue.
• The map includes various buildings and roads labeled with letters (e.g., A, C, E, H, I, K, M, R, S, U) and names (e.g., CGA Roads, Thames River, Dimick Hall, Waesche Hall).

This map is crucial for bidders responding to opportunities related to snow removal services. It provides specific visual guidance on which roads and parking lots are considered primary (requiring higher priority) and secondary, directly impacting the scope of work, resource allocation, and potentially the pricing strategy for snow removal operations.

Form / Attachment / Pricing Sheet

This document is a diagram illustrating the layout and dimensions of a multi-purpose athletic field, likely for a construction or renovation opportunity. It provides a visual reference for the proposed field configuration.

• Field Markings: Depicts markings for football, men's lacrosse, and girls' lacrosse.
• Dimensions: Includes specific measurements for field limits (e.g., 409'-9" FieldTurf Limits, 206' FieldTurf Limits) and individual sport field dimensions (e.g., 360' Football Field, 330' Men's Lacrosse Field, 330' Girls' Lacrosse Field).
• Field Features: Shows yard lines, end zones, goalposts (implied), and center field logos (USCGA and Bears).
• Surrounding Area: Indicates adjacent structures and boundaries.

This diagram is crucial for bidders to understand the physical scope and layout requirements of the athletic field project. It informs proposals related to field construction, turf installation, or related site work by providing precise dimensions and sport-specific configurations.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide safe and accessible paved surfaces for emergency response vehicles, Academy faculty, staff, students, and cadets during periods of inclement winter weather at the U. S. Coast Guard Academy and the U.S. Coast Guard Child Development Center (CDC).

• Snow plowing and salting services for Academy and CDC roads, driveways, and parking lots.

• Snow plowing services for the Cadet Memorial Field (synthetic turf).

• Services include mobilization, clearing during precipitation, and clearing after precipitation has stopped.

• Snow hauling services may be required as an "as-needed" service if snow accumulation creates safety, access, or operational impacts.

• Mobilization is complete when snowfall has stopped for four hours, all paved surfaces are cleared, intersections are cleared to 95% exposed pavement, and all secondary areas are cleared and salted.

• During precipitation, "curb to curb" plowing is not required for primary areas, but lanes must be wide enough for two-way traffic. Additional plows may be needed if precipitation rate is too high.

• Secondary areas require plowing to keep accumulation low enough for pedestrian traversal.

• CDC parking lot must be cleared one hour before the main base opening (typically 6:30 AM).

• Deshon Avenue Gate roadway must be cleared 15 minutes before Academy opening.

• Cadet Memorial Field requires careful snow removal to avoid damage to the synthetic turf, with specific approved methods and best practices outlined.

• Performance is evaluated based on a Performance Requirements Summary (PRS), including response time, clearing of paved surfaces, snow removal from Cadet Memorial Field, and availability of Project Manager and On-Site Supervisor.

• Period of Performance: One-year base period (September 1, 2026 - August 31, 2027) with four one-year option periods.

• Place of Performance: U.S. Coast Guard Academy, 15 Mohegan Avenue Parkway, New London, Connecticut 06320.

• Contractor must provide qualified personnel, including a Project Manager available 24/7 and an on-site supervisor.

• Prime Contractor must maintain an on-site supervisory representative for the duration of operations and perform at least 60% of the work using their own equipment and personnel.

• A minimum of 50% of snow removal equipment must be owned or leased by the Prime Contractor.

• Government will provide road salt.

• Contractor must submit a snow removal plan for the Cadet Memorial Field by December 15th annually.

• Contractor must attend a Post Award Conference within 15 business days of award.

• Reports must be in electronic format compatible with Coast Guard workstations.

Form / Attachment / Pricing Sheet

This document is a "Snow Plowing Check Off Sheet" (Revised January 2023) intended for use by the Snow Removal Contractor. It outlines procedures to be followed during snow removal mobilizations and serves as a record of completed work.

• Procedures: Includes instructions for checking in, clearing specific areas (Child Development Center, Deshon St Gate, Flagpole parking), and checking out with the Academy Snow Removal Officer.
• Information to Log: Requires logging of arrival time, number of drivers, and arrival times for drivers.
• Area Checklist: A comprehensive list of roads, parking lots, loading docks, and specific areas (e.g., Chase Hall Center Quad, U-Lot, Housing Units, Cadet Memorial Field) that must be plowed, cleared, and/or treated. Bidders must initial each area upon completion.
• Special Instructions: Notes to not block trash hauler access to dumpsters and not to pile snow around access gates.

This form details the specific areas and procedures the contractor must adhere to for snow removal services. Bidders should review this checklist to understand the scope of work, performance expectations, and reporting requirements related to snow removal operations. It helps in estimating resources and planning for service execution.

Solicitation / RFP / RFQ

This solicitation, issued by the U.S. Coast Guard, seeks services for snow removal and related tasks at the USCG Academy in New London, CT. The acquisition is being conducted under FAR Part 12 procedures and is set aside 100% for small businesses. The North American Industry Classification System (NAICS) code is 561730, with a size standard of $9.5 Million.

The solicitation outlines various snow removal services, including:

• Seasonal Readiness Fee

• Snow Clearing (up to 6 inches per event)

• Additional Snow Clearing (per inch over 6 inches)

• Cadet Memorial Field Clearing (up to 6 inches)

• Cadet Memorial Field Additional Clearing (per inch over 6 inches)

• Additional Snow Hauling (as needed)

• Contract Type: Firm Fixed Price

• Period of Performance: 1-Year Base period and four one-year option periods.

• Performance Dates: 1 Sep 2026 - 31 Aug 2031.

• Offer Submission Deadline: July 6th, 2026, 1200PM EST.

• Offers must include: Technical proposal, Past Performance Narrative, Pricing on the provided Excel Attachment, and a signed SF1449.

• Evaluation Factors: Lowest Priced Technically Acceptable (LPTA) approach.

  • Technical: Assesses understanding of requirements, proposed approach, and demonstrated ability to perform.
  • Past Performance: Evaluates experience managing similar snow removal programs (at least 3 years of corporate/federal/public experience within the last 5 years).
  • Price: Evaluated for reasonableness, with the lowest priced technically acceptable offer being awarded.

• Offerors must hold prices firm for 60 calendar days from the offer due date.

• Set Aside: 100% for small business.

• NAICS Code: 561730

• Size Standard: $9.5 Million

• A site visit is scheduled for Friday, June 12th at 0830. Real ID is required for access.

• Questions/Concerns must be submitted in writing to maeve.m.schaeffer@uscg.mil no later than June 17th, 2026, 1600PM EST.

• The solicitation incorporates FAR clauses by reference, including those related to commercial items, small business, and labor standards.

• Attachments include: Pavement Snow Removal Areas, Snow Removal Check-Off Sheet, Cadet Memorial Field Diagram, PWS, Wage Determination 2015-4111, and Pricing Sheet.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It specifies the minimum wage rates and fringe benefits required for various occupations performing work under a Service Contract Act (SCA) covered contract in specific areas of Southeastern Connecticut.

• Wage Determination Number: 2015-4111, Revision No. 34, dated 3/30/2026.
• Applicable Area: Cities and towns in Southeastern Connecticut County, Connecticut, including Bozrah, East Lyme, Franklin, Griswold, Groton, Ledyard, Montville, New London, North Stonington, and Norwich.
• Occupational Listings: Provides a detailed list of occupations with corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies that required fringe benefits follow the occupational listing. It details Health & Welfare benefits ($5.55 per hour or $222.00 per week) and mentions Executive Order 13706 paid sick leave provisions.
• Additional Notes: Includes information on vacation, holidays, and specific differentials (night pay, Sunday pay, hazardous pay).
• Conformance Process: Outlines the procedure for requesting authorization for additional classifications and wage rates not listed in the determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a potential contract in the specified geographic area. It directly impacts the pricing strategy and overall cost of proposals, ensuring compliance with federal labor laws.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet serving as a pricing template for snow removal services. Bidders are instructed to use this template to submit their pricing for the opportunity.

• Base Year Pricing: Includes CLINs for Seasonal Readiness Fee, Snow Clearing (up to 6 inches), Additional Snow Clearing (per inch over 6 inches), Cadet Memorial Field Clearing (up to 6 inches), Cadet Memorial Field Additional Clearing (per inch over 6 inches), and Additional Snow Hauling.
• Option Year Pricing (Years 1-4): Mirrors the structure of the Base Year pricing for each option year.
• Definitions: Clarifies terms such as 'Visit,' 'Inch,' and 'Truck Load' to ensure consistent pricing.
• Instructions: Provides specific guidance on how to price each line item, including the calculation for snow exceeding 6 inches in a single event.

Bidders must complete and submit this pricing sheet as part of their proposal. Accurate and competitive pricing in this template is crucial for proposal evaluation. The structure of the sheet and the definitions provided dictate how costs should be calculated and presented.