G099-- New Sober Living Contract - Houston (580)

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for Sober Living Services. It outlines the government's method for monitoring contractor performance to ensure contract terms are met. It details what will be monitored, how, by whom, and how results will be documented.

• Government Roles: Defines responsibilities of the Contracting Officer (CO) and Contracting Officer’s Representative (COR).
• Contractor Representatives: Identifies the Program Manager and other personnel responsible for contract management.
• Performance Standards: Lists specific performance indicators and their acceptable quality levels for services such as Room Accommodation, Recovery Oriented Support, Medication, and Personnel.
• Methods of QA Surveillance: Enumerates various monitoring techniques including direct observation, periodic inspection, user surveys, and analysis of reports.
• Documentation: Describes procedures for documenting acceptable and unacceptable performance, including the use of Contract Discrepancy Reports (CDRs).

This QASP provides insight into how the government will evaluate the contractor's performance. Bidders should review the performance standards and acceptable quality levels to understand the expected service quality and the metrics by which their performance will be measured. This helps in assessing the feasibility of meeting requirements and in developing a compliant proposal.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for "Sober Living Residential Services" to be provided to approximately 10-39 Veterans with substance use disorders participating in the Substance Disorders Treatment Program (SDTP) at the Michael E. DeBakey VA Medical Center in Houston, TX. The goal is to provide a safe, supportive living environment to facilitate recovery.

• Provide "sober living" housing and services.

• Services must be located within a 15-mile radius of the Michael E. DeBakey VAMC.

• Facility must meet specific requirements for occupancy permits, safety codes, health and sanitation, operational systems, cleanliness, and fire safety.

• Contractor must provide housing with a bed, dresser, storage, and personal linens.

• Laundry facilities must be available.

• Recovery-oriented support services, including house orientation, rules, recovery meetings, supervision, data collection, goal-setting, and coordination with VA staff.

• Nutritional support, ensuring access to groceries or meals.

• Secure medication storage.

• Compliance with HIPAA and other relevant privacy regulations.

• 24/7 availability of services, including weekends and federal holidays.

• Contract Type: Fixed-price indefinite-delivery indefinite-quantity (IDIQ) contract.

• Period of Performance: One (1) year with five (5) potential ordering periods.

• Contract Minimum: $1,000.00

• Contract Maximum: $5,500,000.00

• Option to Extend Services (FAR 52.217-8) for up to six months.

• Offers must be submitted electronically via email by the due date: January 23, 2026, 2:00 PM CST.

• Key submission items include: Signed SF 1449, completed price schedule, signed QASP, VA Notice of Limitations on Subcontracting, Key Personnel and COI information, completed Solicitation Clause 52.209-7, and up to three past performance references.

• Evaluation Factors: Technical Capability, Price, and Past Performance.

• The offeror agrees to hold prices firm for 200 calendar days from the receipt date.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• NAICS Code: 623220 (Residential Mental Health and Substance Abuse Facilities)

• Size Standard: $19 Million

• The resultant contract is a nonpersonal services contract.

• All invoices must be submitted electronically.

• Offerors must be registered in the System for Award Management (SAM).

Form / Attachment / Pricing Sheet

This document requires the contractor to identify individuals proposed for Key Personnel and Temporary Emergency Substitutions. It serves to confirm that these individuals have no present or planned conflicts of interest (financial, contractual, organizational, or otherwise) related to the services to be provided under the solicitation/contract to the Michael E. DeBakey Veteran Affairs Medical Center (MEDVAMC) in Houston, TX, in accordance with VAAR 852.209-70 Organizational Conflict of Interest (COI).

• Contractor Name
• Identification of individuals for Key Personnel and Temporary Emergency Substitutions.
• Confirmation of no present or planned conflicts of interest.
• Confirmation of no past conflicts of interest.
• Identification of whether the employee is with the prime or a subcontractor.
• Fields for NAME, Position/TITLE, and PRIME OR SUBCONTRACTOR.

Bidders must complete this form to identify their proposed key personnel and affirm that they do not have any organizational conflicts of interest (COI) with the services to be performed. This is a critical step in the proposal process to ensure compliance with VA regulations regarding COI.

Other / Unclassified

This document is a "Register of Wage Determinations Under the Service Contract Act" for the state of Texas, specifically for the counties of Austin, Brazoria, Chambers, Fort Bend, Galveston, Harris, Liberty, Montgomery, and Waller. It lists various occupational codes, titles, and their corresponding minimum hourly wage rates and fringe benefits required for federal contracts in that region. The document also includes notes on Executive Orders related to paid sick leave and minimum wage for federal contractors, as well as details on vacation and holiday policies.

This document is crucial for potential bidders on federal contracts in the specified Texas counties. It establishes the minimum wage rates and fringe benefits that must be paid to service employees working on such contracts. Bidders must review this document to accurately calculate labor costs, ensure compliance with federal labor laws, and include these mandated rates in their proposals. Failure to adhere to these wage determinations can lead to contract non-compliance.